Printing - tips on printing

Transcription

1 Printing - tips on printing TIPS to help you print School PUPIL TRACKER Online pages How to print a page Print this page button the Print this page button (which can be found in the upper left corner of every page) to print the page. The page will print without the row of buttons along the top of the screen and any scroll bars on a page will be removed to open the page to show all the information. TIP: You may need to set your printer to LANDSCAPE (not Portrait) so your print out will include any wide pages. Printing charts and graphs When viewing a graph you wish to print, try right clicking to see options on how you can print or save the graph. When right clicking on a chart options will appear shown on the right: We recommend saving the graph as an image or as a PDF before printing it as this gives the best quality print and also allows you to download and keep a copy of the graph to import into Word documents later. You may also find these options useful: Download a copy of the raw data into Excel or Word. Save this exact chart in your USER SETTINGS area. Save up to 100 charts without wasting paper this is the green option. Page 1 This Help Card was last updated: 24/01/2017

2 Using a screen capture tool Learning to use a screen capture tool is an excellent skill to acquire if you create reports that are compiles of a range of graphs and data across many screen (not just in SPTO). What is a screen capture tool? A screen capture tool allows you to take a picture of your whole screen or take a picture of a section of the screen. You can then save the image you have captured or paste it into a Word document such as a governor's report. Why is a screen capture so useful? Because the screen capture tool takes a picture of exactly what you see on the screen, you can use exactly what you see on the screen and paste it directly into a report easily. Many schools have different printer settings which means that when you print a page off the internet it does not always look on paper how it looks on the screen; using a screen capture tool means you use exactly what you see on the screen. How do I use a screen capture tool? Instructions come with each tool. A good free tool can be downloaded from or for a MAC: but simply search google for 'free screen capture tool' to choose another if you prefer. Page 2 This Help Card was last updated: 24/01/2017

3 Printing grids of data in Excel A grid of data such as the SHORT TERM or LONG TERM grid, or the NC2014 Record is a complex grid. Some printers cannot handle the complexity of the grid and cannot print the grid as you see on the screen. The easiest and most controllable way to print such a grid is to download the grid in Excel by clicking on the Excel Export button. Once in Excel, you have more control over the page layout and how you print the grids. For example, if you wish to fit all the data on one page wide, click on the Page Layout tab and then change Width to 1 page. The Page Setup and Print Preview tools give you control on the number of pages you wish to spread the print over too, or the size of the margins etc. For example, use this part of the Page Setup to fit your printing on to 1 page. Page 3 This Help Card was last updated: 24/01/2017

4 When I print, none of the colours on the page appear on the paper. How can I fix this? This is an issue with the settings on your computer about printing Background Colours. To make sure you can print all the colours in the grids and charts in School PUPIL TRACKER Online, you must set your printing to include background colours and images. Chrome Chrome has built in support to print background colours on our SHORT and LONG TERM grids. Internet Explorer (Version 9 and 10 and 11) in the top right corner Now click Print Now click on Print Preview... Tick the box Print background colors and images Older versions of Internet Explorer (Version 7 and 8) Safari Tools at the top of the screen in Internet Explorer, then click Internet Options. the Advanced tab. If this tab is not present, you must speak to your ICT manager in school. Now scroll down in the box until you see a little printer with the word Printing next to it. Make sure the box is ticked for Print background colors and images and close the box. If this does not solve your problem and the background colours are still not printing click File and then Page Setup. Look for a box entitled Print Background Colors and Images. If this is unticked, please tick it and then click OK. Safari browsers do not support the printing of Background Colours. We cannot alter this and it is a problem with printing any websites using Safari. Please use a different browser to print. Page 4 This Help Card was last updated: 24/01/2017

5 Firefox [Version 30+] Now click on Tick the box Print background (colors & images) Firefox [Version 18+] Now click on the arrow to the right of Print Now click on Print Preview Tick the box Print background (colors & images) Page 5 This Help Card was last updated: 24/01/2017