APPENDICES RISK ASSESSMENT MITIGATION STRATEGY PLANNING PROCESS APPROVAL PROCESS. Page 352 of 524

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1 APPENDICES RISK ASSESSMENT MITIGATION STRATEGY PLANNING PROCESS APPROVAL PROCESS Page 352 of 524

2 PLANNING PROCESS Plan Maintenance: Record of Revisions Form Meeting Agendas and Sign-In Sheets Notices Examples of Jurisdictions Web Pages

3 Plan Maintenance: Record of Revisions Form Meeting Agendas and Sign-In Sheets Tillamook County Commissioners and Planning Commission Joint Meeting: April 6, 2016 Tillamook County Mayors and City Administrators Meeting: April 20, 2016 Steering Committee Meeting: June 6, 2016 Steering Committee Meeting: September 23, 2016 Steering Committee Meeting: December 15, 2016 Steering Committee Meeting: January 31, 2017 Individual Jurisdiction Meetings Tillamook County & Port of Tillamook Bay: February 27, 2017 City of Nehalem: February 27, 2017 City of Wheeler: February 28, 2017 City of Tillamook: March 1, 2017 City of Manzanita: March 1, 2017 City of Garibaldi: March 2, 2017 City of Rockaway Beach: March 2, 2017 City of Bay City: March 3, 2017 Countywide Mitigation Strategy Meeting: March 7, 2017 Public Open Houses Public Open House: May 16, 2017 Public Open House: May 17, 2017 Public Open House: May 18, 2017 Notices Public Comment Period: March 2017 Public Comment Period and Notice of Open Houses: May to Neighboring Jurisdictions to Steering Committee, Technical Advisors, and Other Interested Parties

4 Examples of Jurisdictions Web Pages Tillamook County City of Bay City City of Garibaldi City of Manzanita City of Nehalem City of Rockaway Beach City of Tillamook City of Wheeler Port of Tillamook Bay Port of Garibaldi

5 PLAN MAINTENANCE RECORD OF REVISIONS DATE JURISDICTION(S) REVISION

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8 Tillamook County MJNHMP Update Steering Committee Meeting Monday, June 6, 2016 Tillamook County Public Library, Hatfield Room 1:00 4:00 PM rd Street, Tillamook, OR AGENDA I. Welcome & Introductions 10 minutes II. Tillamook County MJNHMP Update Project Overview 10 minutes III. Memorandum of Agreement A. Memorandum of Agreement 1. Purpose 2. Content (FEMA Pre-Disaster Mitigation Grant) a. Period of Performance & Extension b. No exchange of funds c. Cost Share d. MJNHMP Adoption Requirement e. Signing 10 minutes IV. Tillamook County MJNHMP Content A. Risk Assessment 1. Risk MAP Risk Report B. Mitigation Strategy 1. Plan Maintenance a. Integration Crosswalk b. Tillamook County Code Review 2. Planning Process 10-MINUTE BREAK 20 minutes V. Statement of Work & Project Schedule A. Roles and Responsibilities 20 minutes 1. Steering Committee 2. Technical Advisory Committee 3. DLCD B. Public Engagement Program 30 minutes 1. Technical Advisory Committee Membership 2. Special Districts 10-MINUTE BREAK 3. Public Engagement Program 20 minutes C. Project Schedule 20 minutes VI. Post-Project Integration VII. Next Steps 10 minutes 10 minutes

9 Meeting Materials 1. Meeting Agenda 2. Steering Committee Roster 3. Copy of Project Overview Presentation 4. Overview Handout 5. Memorandum of Agreement & Statement of Work 6. Cost Share Documentation Form 7. FEMA Local NHMP Regulations (44 CFR 201.6) 8. FEMA Local NHMP Review Tool 9. Risk MAP Risk Report Handout 10. Draft Technical Advisory Committee Roster 11. Draft Public Engagement Program 12. Project Schedule

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12 Tillamook County MJNHMP Update Steering Committee Meeting Friday, September 23, 2016 Tillamook County Public Library, Hatfield Room 9:00 AM 12:00 PM rd Street, Tillamook, OR AGENDA I. Welcome & Introductions 10 minutes II. Review minutes and materials from last meeting 10 minutes III. Plan Structure and Content Decisions A. With or Without Addenda? B. Which Hazards to Address? 30 minutes 10-MINUTE BREAK IV. Tillamook County Multi-Hazard Risk Report and Discussion Jed Roberts, Flood Mapping Coordinator Oregon Department of Geology & Mineral Industries (DOGAMI) 50 minutes 10-MINUTE BREAK V. OEM Hazard Analysis Exercise and Discussion 50 minutes VI. Next Steps 10 minutes Meeting Materials 1. Agenda 2. Meeting Notes from June 6, 2016 meeting 3. Updated Steering Committee Roster 4. Updated Technical Advisory Committee Roster 5. Updated Cost Share Form 6. Updated Public Engagement Plan 7. Table of Contents Examples (with and without addenda) 8. Risk Assessment Chapter Example (without addenda) 9. Worksheet: Which Hazards to Address? 10. DRAFT Tillamook County Multi-Hazard Risk Assessment 11. OEM Hazard Analysis Exercise Packet

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15 Tillamook County MJNHMP Update Steering Committee Meeting Thursday, December 15, 2016 Tillamook County Public Library, Hatfield Room 9:00 AM 12:00 PM rd Street, Tillamook, OR AGENDA I. Welcome & Introductions 10 minutes II. Public Involvement 40 minutes Website Presentation Sarah Absher, Barrett Chaix, and Jeff Underwood Tillamook County Department of Community Development Review Public Engagement Plan Marian Lahav, Oregon Department of Land Conservation and Development III. Review 9/23/16 Meeting Notes IV. Steering Committee Membership 10 minutes 10 minutes 10-MINUTE BREAK IV. Post-Disaster Funding VI. Project Schedule Update VII. Tillamook County Multi-Hazard Risk Report and Discussion Jed Roberts and Matt Williams Oregon Department of Geology & Mineral Industries (DOGAMI) 30 minutes 30 minutes 40 minutes VIII. Adjourn Meeting Materials 1. Agenda 2. Post-Disaster Funding Handout 3. Meeting Notes from September 23, 2016 meeting 4. Updated (12/15/16) Project Schedule 5. Updated (9/23/16) Public Engagement Plan 6. Final Draft Multi-Hazard Risk Report (December 1, 2016)

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18 Tillamook County MJNHMP Update Steering Committee Meeting Tuesday, January 31, 2017 Tillamook County Public Library, Hatfield Room 1:00 PM 4:00 PM rd Street, Tillamook, OR AGENDA I. Welcome & Introductions 15 minutes II. Follow-up from 12/15/16 Meeting 15 minutes III. Resilience Meeting IV. Draft Risk Assessment 45 minutes 55 minutes V. Mitigation Goals 45 minutes VI. Next Steps 5 minutes VII. Adjourn Meeting Materials I. Welcome & Introductions A. Agenda B. Sign-in Sheets & Cost Share C. Updated Steering Committee Roster II. Follow-up from 12/15/16 Meeting A. Meeting Notes 12/15/16 B. Response to Requests for Assistance III. Resilience Meeting A. Resilience Meeting Example Materials (Agenda, Worksheets 1 & 2) B. Project Schedule C. Resilience Meeting Schedule Options D. Mitigation Strategy Meetings Sign-Up Sheet IV. Draft Risk Assessment V. Mitigation Goals Worksheet

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21 Tillamook County MJNHMP Update Tillamook County & Port of Tillamook Bay Meeting Monday, February 27, 2017 Tillamook County Courthouse, Commissioners Meeting Rooms A & B 8:30 AM 11:30 AM 201 Laurel Avenue, Tillamook, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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23 Tillamook County MJNHMP Update City of Nehalem Meeting Monday, February 27, 2017 Nehalem City Hall 1:00 PM 4:00 PM th Street, Nehalem, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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25 Tillamook County MJNHMP Update City of Wheeler Meeting Tuesday, February 28, 2017 Wheeler City Hall 1:00 PM 4:00 PM 775 Nehalem Boulevard, Wheeler OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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27 Tillamook County MJNHMP Update City of Tillamook Meeting Wednesday, March 1, 2017 Tillamook City Hall 9:00 AM 12:00 PM 210 Laurel Avenue, Tillamook, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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29 Tillamook County MJNHMP Update City of Manzanita Meeting Wednesday, March 1, 2017 Manzanita City Hall 2:00 PM 5:00 PM 543 Laneda Avenue, Manzanita OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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31 Tillamook County MJNHMP Update City of Garibaldi Meeting Thursday, March 2, 2017 Garibaldi City Hall 9:00 AM 12:00 PM 107 6th St, Garibaldi, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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33 Tillamook County MJNHMP Update City of Rockaway Beach Meeting Thursday, March 2, 2017 Rockaway Beach City Hall 1:30 PM 4:30 PM 276 Hwy 101 South, Rockaway Beach, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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35 Tillamook County MJNHMP Update City of Bay City Meeting Friday, March 3, 2017 Bay City City Hall 10:00 AM 1:00 PM 5525 B Street, Bay City, OR AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review Information from Risk Assessment IV. Review/Draft Mitigation Goals V. Review/Draft Mitigation Actions VI. Prioritize Mitigation Actions (STAPLEE) VII. Assess Capabilities VIII. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Countywide Meeting next Tuesday, March 7, 2017 Resilience Meeting FEMA Questions X. Adjourn Meeting Materials Agenda Sign-in Sheets Excerpts from Draft Risk Assessment Community Risk Profiles & AOMI Community Profile Current Mitigation Goals and Actions STAPLEE Worksheet Capabilities Worksheet

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37 Tillamook County MJNHMP Update Countywide Mitigation Strategy Meeting Tuesday, March 7, 2017 Port of Tillamook Bay, Large Conference Room 12:00 PM 4:00 PM 4000 Blimp Blvd. Suite 100, Tillamook OR, AGENDA I. Welcome & Introductions II. Background & Purpose of Meeting III. Review and Decide Countywide Goals, Objectives, Actions IV. Prioritize Countywide Actions V. Review Individual Jurisdiction Mitigation Actions VI. Develop Plan Maintenance/Public Involvement Strategy IX. Next Steps Resilience Meeting - Tentatively April 4, 2017 Open Houses - Week of April X. Adjourn Meeting Materials Agenda Countywide Goals, Objectives, Actions Individual Jurisdiction Mitigation Actions

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50 NOTE: This message was ed using BCC (therefore the addresses do not show on the ) to the Steering Committee, Technical Advisors, and other interested parties, totaling more than 120.