REQUEST FOR PROPOSAL WIRELESS EQUIPMENT & CABLING INSTRUCTIONS TO BIDDERS

Transcription

1 REQUEST FOR PROPOSAL WIRELESS EQUIPMENT & CABLING INSTRUCTIONS TO BIDDERS 1. INTRODUCTION - Van Dyke Public Schools is requesting proposals for the purchase of Wireless Equipment and Ethernet cabling. The request is for equipment, installation, and testing. The submission of a bid on the included bid proposal form shall constitute an offer on behalf of the vendor to provide equipment and services. If a vendor proposes a specific contract be used, it must be included with the proposal submission. 2. TIMELINE RFP issued: November 21 st 2016 Building walk through: December 7 th 2016 Deadline for written requests for clarification: December 14 th 2016 Questions will be answered by: December 19 th 2016 Bids Due: January 18 th 2017 at 2pm local time Anticipated Board Action: February 13 th SUBMISSION OF BIDS & REQUIREMENTS A. Due Date: Sealed bids clearly labeled Proposal for Wireless Equipment & Survey will be received by Van Dyke Public Schools until Wednesday, January 18 th, 2017, at 2pm local time, at which time bids will be publicly opened and read. Bids must be submitted on the forms provided, in a sealed envelope, clearly labeled Proposal for Wireless Equipment & Survey, and delivered by the date and time stated above to: Van Dyke Public Schools Attn: A. Agrusa, Director of Business & Operations MacArthur Blvd. Warren, MI B. Late Proposals: Proposals received after the date and time stated above will not be accepted or considered. The School District is not liable for any delivery or postal delays. All proposals received after the deadline will be returned unopened. C. Signed Original Proposal: Each proposal submitted must be an original hard copy and signed by an authorized member of the company. This member should be the highest-ranking officer at the local level. No oral, faxed or ed proposals will be accepted. To be considered, each proposal must include all of the following: a. Attachment A Bid Proposal Form b. Attachment B Business Reference Form c. Attachment C Familial Relationship Disclosure Statement d. Attachment D - Iran Linked Business Affidavit e. Attachment E Legislation f. Bid Bond/Certified Check 1

2 D. Copies of Proposal: The bidder shall also submit with its original proposal, three (3) complete copies of the signed original proposal, plus a copy in PDF on CD or thumb drive. E. Optional building walk-through and bidders meeting is scheduled for December 7 th 2016 at 3:00PM. Location of meeting is the main lobby of Lincoln High School, Federal Blvd., Warren, MI F. Building site plans are available on request. your request to James Blackburn at blackburn.james@vdps.net. G. Questions: Questions concerning the bid specifications may be ed to James Blackburn at blackburn.james@vdps.net. Questions will be answered by December 19 th A Q&A document will be posted on the district website at under District Info/Bids & RFPs. H. Addenda to this RFP: If it becomes necessary to revise any part of this RFP, all addenda will be posted on the School District s website and all addenda shall become a part of the RFP. Each Contractor must, in its Proposal, acknowledge all addenda which it has received. The failure of a Contractor to receive, or acknowledge receipt of, any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof. I. Good Faith Deposit: Each Proposal must be accompanied by a bid bond or certified check in an amount equal to 5%, as a guarantee of bidder s good faith. The good faith deposit shall be forfeited to the district as liquidated damages, not a penalty, if the bidder withdraws its proposal after the due date, or upon award of its proposal, the bidder fails to execute the form of the contract and provide insurance acceptable to the School District, within fifteen (15) days of awarding the RFP. J. Reservation of Rights: The School District reserves the right to accept or reject any or all bids, to award to other than the low bidder, to accept any and all alternates, to split award by items, to waive irregularities and/or informalities, and, in general, to make the award in any manner deemed by it, in its sole discretion, to be in the best interest of the School District. K. Irrevocability of Proposals: Bids prices will be considered firm and may not be withdrawn for a period of one hundred eighty (180) days after the scheduled time of opening bids. L. Award: It is the intent of the district to award the bid by February 13 th, Submission of a bid will be construed as a conclusive presumption that the bidder is thoroughly familiar with the Instructions to the Bidders and that bidder understands and agrees to abide by each and all of the stipulations and requirements contained therein. The following criteria shall be considered in making an award: Cost of Equipment Conformity to listed specifications Delivery within the required time schedule Service and warranty provided References 2

3 4. INSTRUCTIONS TO BIDDERS A. Award of this bid is 100% contingent upon the District receiving universal service discounts under the current fiscal year funding. The District reserves the right to reduce scope or rescind the bid depending upon the level of funding received. 1) All equipment and services provided as part of this bid shall qualify for universal service discounts. Refer to the current fiscal year Eligible Services List located at 2) IDENTIFICATION NUMBER - The vendor s Universal Service Fund (USF) Service Provider Identification Number (SPIN) MUST be included in the bid proposal and must be updated for the 2017 funding year. Questions regarding the USF project should be directed to the Schools and Library Division at (888) ) YEAR 20 FUNDING - This project qualifies for Year 20 USF funding. Construction may begin as early as April 1, 2017, however, no invoices can be dated prior to July 1, ) CONDITIONAL UPON USF - This contract is 100% conditional upon Universal Service Funding. Further, the District reserves the unrestricted right to reduce the contract amount by reducing the scope of work and/or components in order to meet budget requirements in the event the level of the USF discount is reduced. Unit pricing, as specified in the bid proposal, will be used to control contract adjustments. Any such action will be taken before specific work on a building, or on a project component, has commenced. 5) DISCOUNT IMPLEMENTATION - The District reserves the unrestricted right to specify the reimbursement filing option for implementing the USF E-rate discounts; Billed Entity Applicant Reimbursement (BEAR) or Service Provider Invoice (SPI). 6) As part of your bill of materials submission, identify USF eligible equipment and/or services separately from any ineligible equipment and/or services. Your bill of materials shall be broken down on a building by building basis. 7) The District shall determine the USF filing category for each product and/or service provided as part of this bid. B. All equipment must be new and not remanufactured or from a previous installation. C. Detailed building maps will be provided on request to participating vendors. D. Bidders must clearly state in the bid any exceptions to the enclosed specifications. The listing of exceptions, if any, is mandatory. Any exceptions found in review not listed, could be a basis for rejection of the bid. In addition to providing the brand name, bidder must include the model number and manufacturer s number. 3

4 E. It is understood that the district is a governmental unit, and as such, is exempt from the payment of all State and Federal Taxes applying to the products specified in this document. Therefore, the prices quoted by the Bidder should not include any allocation for taxes. F. All bid proposals must be based upon the base requirements established in the request for proposal. In addition to a base bid proposal, the submission of voluntary alternates is acceptable. If a voluntary alternate is submitted for consideration, it shall be expressed on the bid form. If a voluntary alternate is submitted, the bidder shall also submit supporting documentation clearly identifying the equipment specifications, cost, model and part numbers. G. The bidder must submit the names of three (3) school districts that have an equal or larger amount of equivalent networking equipment and have had the equipment for at least three years. Please provide district name, contact name, address, phone number, and number of years the Bidder has serviced the district. 5. SUMMARY OF WORK A. The Van Dyke Public Schools Technology Department will oversee the installation and configuration of the Ethernet switches supporting the new access points, and provide final signoff on all work. See the table below for a summary of project responsibilities. B. The Vendor will mount the wireless access points at predefined locations stipulated in this request for proposal. C. The Vendor will install Ethernet cable from the access point to the designated IDF or MDF. The new cable will include a 10-foot service loop both in the closet, and at the AP. At the AP, the cable should be furnished with a biscuit and patch cable of adequate length. Existing cable may be used with the approval of the Van Dyke Public Schools Technology Department. D. The Vendor will provide pink plenum-rated cable of standard Category 6. The vendor will receive the approval of the Van Dyke Public Schools Technology Department for any variance from this standard. E. The Vendor will install a Category 6 patch panel at each IDF and/or MDF which supports networking for access points. F. The Vendor will punch down newly installed Ethernet cable at the patch panel in the IDF or MDF, and verify the connectivity of the RJ-45 jack at each end of the cable. G. The Vendor will provide pink patch cables of the proper length to connect the patch panel to the Ethernet switch, with limited slack to maintain a clean network closet. H. The Van Dyke Public Schools Technology Department will collaborate with the Vendor during installation and configuration of the Ethernet switches supporting the new access points. It will be the Vendor's responsibility to physically install, and configure the new switches using a template provided by the Technology Department. This template will be agreed upon before 4

5 installation. The Technology Department will identify how each switch will be uplinked to the existing infrastructure. I. The Vendor will consult the Technology Department regarding the wireless controller's configuration before making any changes. J. The Vendor will connect the access points to the Ethernet cabling. The access points will be tested to prove they are in good working order. K. The Vendor will be available to work with the Van Dyke Public Schools Technology Department for any troubleshooting which may be required to bring the access points online. L. The Vendor will provide any additional items not specifically mentioned herein which are necessary to meet the system requirements as specified, without claim for additional payment. Such items may include, but are not limited to: Hardware, firmware, software, licenses, and other devices for proper installation. M. The Vendor must include the manufacturer s software assurance plan for a one-year period. Software assurance from the manufacture will guarantee system compliance, manufacturer's support, and software upgrade availability for a period of one year. All plans will be activated in the name of Van Dyke Public Schools. All warranties will be assigned to Van Dyke Public Schools. N. The Vendor's proposal must include all labor to complete the installation. O. The Vendor must limit any downtime of production networks to times when the Van Dyke Public Schools educational programs are not in session, and its buildings are not in use by the public. The vendor must provide prior notice of downtime so that the District can confirm that its buildings are not in use by the public. P. Rackspace and power will be provided by the District. Division of Provision, Installation, and Configuration Responsibilities Activity District Vendor Shared Oversight, review and approval of all installations Design of the Wi-Fi network and access point locations Design of the logical network segment Mount access points where specified Install pink, Cat6 plenum-rated Ethernet cabling with 10-foot loops Install biscuits, Cat6 patch panels, and pink patch cables Test connectivity of patch panels and each end of all new cabling Develop template for switch installation and configuration Install and configure Ethernet switches Interconnect the Ethernet switch stack to the production network Configure the Wi-Fi controller and approve configuration changes Connect access points to their Ethernet cabling and test connectivity Test that installed access points are configured and in working order Troubleshooting of any network hardware or configuration issues 5

6 Provision of any other product or service to bring the APs online Provide and activate in the name of the District a 1-year software assurance protection for all installed equipment All labor to bringing the system into working order Provide rack space, AC power and Internet connectivity Provide prior notice before any downtime affecting production 6. SYSTEM DESCRIPTION A. During Phase 1, in the winter of 2016, the District replaced the former Cisco WiSM with a fully redundant Ethernet wireless management system which runs in parallel with the wired Ethernet system (AIR-CT5760 / E). This provides Wi-Fi management for the six (6) school buildings from the centrally located data center. Each building is connected by fiber optic cables which terminate in an MDF. Each MDF has recently installed Cisco PoE switches, supporting Cisco access points. B. During Phase 2, in the summer and fall of 2016, the District intends to install the first round of Wi-Fi access points. Preparations for this have included a survey of the radio frequency propagation and coverage requirements for the service areas of each school building. Heat maps were created for each District building, and these maps are part of this RFP. C. In Phase 3, scheduled for 2017, the Wi-Fi networks will be improved to meet the ac standard. Each school will receive new access points and supporting PoE switching. 7. GUARANTEE, SERVICE & TRAINING A. All new systems and components shall be guaranteed free of defects in materials and workmanship for a period of one (1) year from the date of acceptance. The date of acceptance shall be defined as the date the Certificate of Completion shall be signed by the contractor and the Owner. B. Controllers, Gateways, and ancillary equipment shall be repaired or replaced by the manufacturer within 24 hours of the outage. C. The contractor shall be available on call and shall respond on site within twenty four hours (24- hours) notice, and without cost to the Owner, during the first twelve (12) months operation to assist the Owner with any problems that may arise during the initial period of operation. 8. INSTALLATION - GENERAL A. If, in the opinion of the Installing Contractor, an installation practice is desired or required, which is contrary to these specifications, a written request for modification shall be made to the 6

7 Technology Department. Modifications shall not be implemented without the written approval from the Technology Department. B. All materials and labor shall be furnished whether mentioned or not to form a complete system operational. Include delivery, unloading, placement, fastening to walls, floors, ceiling, counters, or other structures where required, interconnecting wiring of the system components, and all other work and materials necessary to form a complete operational system. C. The Contractor shall not fasten supports to pipes, ducts, mechanical equipment or conduit. D. The Contractor shall obtain permission from the Owner or the Technology Designer before drilling or cutting structural members. E. The Contractor shall provide any necessary screws, anchors, clamps, tie wraps, distribution rings, miscellaneous grounding and support hardware, etc., necessary to facilitate the installation of the system. F. It shall be the responsibility of the Contractor to furnish any special installation equipment or tools necessary to properly complete the system. This may include, but is not limited to, tools for terminating cables, communication devices, jack stands for cable reels, or cable wenches. G. The Contractor will supply all jacks, racks, wire, cabinetry, connectors, materials, parts, equipment and labor necessary for the complete installation of the systems, in full accordance with the recommendations of the equipment manufacturers and with the requirements of the Specifications. 9. LABELING & INVENTORY A. Contractor will apply a District provided asset tag to Ethernet switches. Labels for access points will be provided by the installing Contractor. B. The vendor will label each access point based on the naming scheme identified by the Technology Department. C. Contractor will provide a Microsoft Excel equipment inventory spreadsheet containing the following information for all equipment installed under this contract: 1) Install date 2) Owner supplied asset tag number for switches 3) Vendor supplied asset tag number for access point 4) Equipment description 5) Manufacturer model number 6) Manufacturer serial number 7) MAC address 8) Patch panel port and closet 9) Mounting type (Celling mount, wall mount, or external mount) 10. CONTRACTOR SYSTEM CHECKOUT 7

8 A. Before final testing is scheduled, the Contractor shall perform his own systems checkout. He shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of these specifications. This work shall include the following: 1) All equipment is registered with OEM for warranty support 2) Each MDF/IDF PoE switch is communicating properly with the central switch 3) All access points are available in the wireless lan controller 4) All licensing has been applied to the wireless lan controller 5) Generic administration passwords are changed, and documented 6) Contractor and Owner have administrative access to each component 7) Systems are operating within the designed IP subnet, provided by the technology department. 8) SSID assignments are setup and working 8

9 PROPOSAL FORM PAGE 1 of 6 ATTACHMENT A DATE: TO: Van Dyke Public Schools Attn: Andrea Agrusa Mac Arthur, Warren, MI FROM: Company Name Business Address, City, State, Zip PROPOSAL PRICE FOR WIRELESS EQUIPMENT: The following is an equipment list that meets the system requirements outlined in this request for proposal. This is not the only option for providing a complete system and can be duplicated using other manufacturers equipment and services. Itemize the cost for each line item bidding Cisco equipment or equivalent. If bidding equivalent equipment complete the alternative worksheet. PROPOSAL PRICE FOR INSTALLATION SERVICES: As detailed in section 5, Summary of Work, provide the service costs to complete the installation and testing. Building maps are available upon request. Lincoln High School PROPOSAL FORM - INSTALLATION SERVICES Line # Location Description Qty Unit Price Extended 1 Lincoln High School WiFi Access Point Install Lincoln High School Ethernet Cable Lincoln High School Switch Installation and Configuration 7 TOTAL BID PRICE FOR INSTALLATION SERVICES: Lincoln High School PROPOSAL FORM - CISCO EQUIPMENT Line # Item Number Description Qty Unit Price Extended 1 WS-C2960S-48LPD-L Cisco Catalyst 2960S-48LPD 7 2 C2960S-STACK= Cisco 2960 stack module micron MMF patch cables 7 4 GLC-S-MM Cisco GLC-S-MM Compatible 1000Base-S MMF SFP 14 5 CVR-2-SFP Cisco Twin Gig Module 5 7 CAB-STACK-50CM Cisco 3750 StackWise cable 14 8 AIR-CAP2702I-A-K9 Cisco Aironet 2702i Controller-based - wireless access point 107 TOTAL BID PRICE FOR CISCO EQUIPMENT: Lincoln High School PROPOSAL FORM - ALTERNATE / EQUIVALENT EQUIPMENT Line # Item Number Description Qty Unit Price Extended TOTAL BID PRICE FOR ALTERNATIVE EQUIPMENT: 9

10 PROPOSAL FORM PAGE 2 of 6 ATTACHMENT A DATE: TO: Van Dyke Public Schools Attn: Andrea Agrusa Mac Arthur, Warren, MI FROM: Company Name Business Address, City, State, Zip PROPOSAL PRICE FOR WIRELESS EQUIPMENT: The following is an equipment list that meets the system requirements outlined in this request for proposal. This is not the only option for providing a complete system and can be duplicated using other manufacturers equipment and services. Itemize the cost for each line item bidding Cisco equipment or equivalent. If bidding equivalent equipment complete the alternative worksheet. PROPOSAL PRICE FOR INSTALLATION SERVICES: As detailed in section 5, Summary of Work, provide the service costs to complete the installation and testing. Building maps are available upon request. Lincoln Middle School PROPOSAL FORM - INSTALLATION SERVICES Line # Location Description Qty Unit Price Extended 1 Lincoln Middle School WiFi Access Points and Switching 90 2 Lincoln Middle School Ethernet Cable 90 3 Lincoln Middle School Switch Installation and Configuration 4 TOTAL BID PRICE FOR INSTALLATION SERVICES: Lincoln Middle School PROPOSAL FORM - CISCO EQUIPMENT Line # Item Number Description Qty Unit Price Extended 1 WS-C2960S-48LPD-L Cisco Catalyst 2960S-48LPD 4 2 C2960S-STACK= Cisco 2960 stack module micron MMF patch cables 1 4 GLC-S-MM Cisco GLC-S-MM Compatible 1000Base-S MMF SFP 2 3 AIR-CAP2702I-A-K9 Cisco Aironet 2702i Controller-based - wireless access point 90 TOTAL BID PRICE FOR CISCO EQUIPMENT: Lincoln Middle School PROPOSAL FORM - ALTERNATE / EQUIVALENT EQUIPMENT Line # Item Number Description Qty Unit Price Extended TOTAL BID PRICE FOR ALTERNATIVE EQUIPMENT: 10

11 PROPOSAL FORM PAGE 3 of 6 ATTACHMENT A DATE: TO: Van Dyke Public Schools Attn: Andrea Agrusa Mac Arthur, Warren, MI FROM: Company Name Business Address, City, State, Zip PROPOSAL PRICE FOR WIRELESS EQUIPMENT: The following is an equipment list that meets the system requirements outlined in this request for proposal. This is not the only option for providing a complete system and can be duplicated using other manufacturers equipment and services. Itemize the cost for each line item bidding Cisco equipment or equivalent. If bidding equivalent equipment complete the alternative worksheet. PROPOSAL PRICE FOR INSTALLATION SERVICES: As detailed in section 5, Summary of Work, provide the service costs to complete the installation and testing. Building maps are available upon request. Lincoln Elementary School PROPOSAL FORM - INSTALLATION SERVICES Line # Location Description Qty Unit Price Extended 1 Lincoln Elementary School WiFi Access Points and Switching 39 2 Lincoln Elementary School Ethernet Cable 39 3 Lincoln Elementary School Switch Installation and Configuration 2 TOTAL BID PRICE FOR INSTALLATION SERVICES: Lincoln Elementary School PROPOSAL FORM - CISCO EQUIPMENT Line # Item Number Description Qty Unit Price Extended 1 WS-C2960S-48LPD-L Cisco Catalyst 2960S-48LPD 2 2 C2960S-STACK= Cisco 2960 stack module 2 3 GLC-S-MM Cisco GLC-S-MM Compatible 1000Base-S MMF SFP micron MMF patch cables 2 5 AIR-CAP2702I-A-K9 Cisco Aironet 2702i Controller-based - wireless access point 39 TOTAL BID PRICE FOR CISCO EQUIPMENT: Lincoln Elementary School PROPOSAL FORM - ALTERNATE / EQUIVALENT EQUIPMENT Line # Item Number Description Qty Unit Price Extended TOTAL BID PRICE FOR ALTERNATIVE EQUIPMENT: 11

12 PROPOSAL FORM PAGE 4 of 6 ATTACHMENT A DATE: TO: Van Dyke Public Schools Attn: Andrea Agrusa Mac Arthur, Warren, MI FROM: Company Name Business Address, City, State, Zip PROPOSAL PRICE FOR WIRELESS EQUIPMENT: The following is an equipment list that meets the system requirements outlined in this request for proposal. This is not the only option for providing a complete system and can be duplicated using other manufacturers equipment and services. Itemize the cost for each line item bidding Cisco equipment or equivalent. If bidding equivalent equipment complete the alternative worksheet. PROPOSAL PRICE FOR INSTALLATION SERVICES: As detailed in section 5, Summary of Work, provide the service costs to complete the installation and testing. Building maps are available upon request. Carlson Elementary School PROPOSAL FORM - INSTALLATION SERVICES Line # Location Description Qty Unit Price Extended 1 Carlson Elementary School WiFi Access Points and Switching 42 2 Carlson Elementary School Ethernet Cable 42 3 Carlson Elementary School Switch Installation and Configuration 3 TOTAL BID PRICE FOR INSTALLATION SERVICES: Carlson Elementary School PROPOSAL FORM - CISCO EQUIPMENT Line # Item Number Description Qty Unit Price Extended 1 WS-C2960S-48LPD-L Cisco Catalyst 2960S-48LPD 3 2 C2960S-STACK= Cisco 2960 stack module 3 4 AIR-CAP2702I-A-K9 Cisco Aironet 2702i Controller-based - wireless access point 42 TOTAL BID PRICE FOR CISCO EQUIPMENT: Carlson Elementary School PROPOSAL FORM - ALTERNATE / EQUIVALENT EQUIPMENT Line # Item Number Description Qty Unit Price Extended TOTAL BID PRICE FOR ALTERNATIVE EQUIPMENT: 12

13 PROPOSAL FORM PAGE 5 of 6 ATTACHMENT A DATE: TO: Van Dyke Public Schools Attn: Andrea Agrusa Mac Arthur, Warren, MI FROM: Company Name Business Address, City, State, Zip PROPOSAL PRICE FOR WIRELESS EQUIPMENT: The following is an equipment list that meets the system requirements outlined in this request for proposal. This is not the only option for providing a complete system and can be duplicated using other manufacturers equipment and services. Itemize the cost for each line item bidding Cisco equipment or equivalent. If bidding equivalent equipment complete the alternative worksheet. PROPOSAL PRICE FOR INSTALLATION SERVICES: As detailed in section 5, Summary of Work, provide the service costs to complete the installation and testing. Building maps are available upon request. McKinley Elementary School PROPOSAL FORM - INSTALLATION SERVICES Line # Location Description Qty Unit Price Extended 1 McKinley Elementary School WiFi Access Points and Switching 34 2 McKinley Elementary School Ethernet Cable 34 3 McKinley Elementary School Switch Installation and Configuration 2 TOTAL BID PRICE FOR INSTALLATION SERVICES: McKinley Elementary School PROPOSAL FORM - CISCO EQUIPMENT Line # Item Number Description Qty Unit Price Extended 1 WS-C2960S-48LPD-L Cisco Catalyst 2960S-48LPD 2 2 C2960S-STACK= Cisco 2960 stack module 2 3 AIR-CAP2702I-A-K9 Cisco Aironet 2702i Controller-based - wireless access point 34 TOTAL BID PRICE FOR CISCO EQUIPMENT: McKinley Elementary School PROPOSAL FORM - ALTERNATE / EQUIVALENT EQUIPMENT Line # Item Number Description Qty Unit Price Extended TOTAL BID PRICE FOR ALTERNATIVE EQUIPMENT: 13

14 BID PROPOSAL FORM PAGE 6 of 6 ATTACHMENT A Bidder, in compliance with the Request for Proposals (RFP) having carefully examined the bidding documents proposes to furnish equipment and services as are necessary to perform all work stated in accordance with the contract documents for the base bid and alternate amounts stated below. BASE BID: Bidder agrees to perform all work as described in the contract documents, for the sum stated below. Wireless Equipment and Site Survey: Wireless Equipment: total of bid pages 1 through 6 Installation Services: total of bid pages 1 through 6 Alternate Equipment Wireless Equipment and Site Survey: Wireless Equipment: total of bid pages 1 through 6 Installation Services: total of bid pages 1 through 6 Total Bid: Total Bid: Amount Amount Percent off list price for additional equipment or modifications thru August 2017: % Delivery: For the initial purchases, the delivery date will be a maximum of calendar days after the issuance of the purchase order by the Owner. ATTACHMENTS: Bidders are to include the following with their bid proposal: Attachment A Proposal Form o included cut sheets for all systems and peripherals included in the base bid and voluntary alternates Attachment B Business Reference Attachment C - Familial Disclosure Statement Attachment D - Iran Linked Business Affidavit Attachment E Legislation Bid Bond/Security Check The undersigned understands that the School District reserves the right to accept or reject in whole or in part any and all proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the contract to one or more contractors. The undersigned submits this proposal pricing form in accordance with the terms and conditions of this RFP and hereby affixes authorized signature(s) representing (check one): An individual doing business as A partnership A limited liability company, organized in (enter state) A corporation, organized in (enter state) Joint venture formed between and Signature Date Printed Name Title Company Name Phone # Address, City, State, Zip 14

15 BUSINESS REFERENCE FORM ATTACHMENT B Bidder: The Bidder must provide 3 business references (school preferred). 1. Reference Name Contact Address Phone# Address Description and date(s) of service provided: 2. Reference Name Contact Address Phone# Address Description and date(s) of service provided: 3. Reference Name Contact Address Phone# Address Description and date(s) of service provided: 15

16 ATTACHMENT C FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004). As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner of any employee of the bidder and any member of the Van Dyke Board of Education or the Superintendent of Schools. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement. The undersigned, the owner or authorized officer of (the Bidder ), pursuant to the familial disclosure requirement provided in the Van Dyke Public Schools invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the Van Dyke Board of Education or the Superintendent of Schools. (Listing of names follows.) If such a Van Dyke relationship exists, please explain: Signature: Printed Name/Title: Company Name: Date: Subscribed and Sworn to Before Me: This day of, 20 A.D., in and for the County of, Michigan. My commission expires. Signature of Notary 16

17 ATTACHMENT D AFFIDAVIT OF COMPLIANCE IRAN ECONOMICS SANCTIONS ACT Michigan Public Act 517 of 2012 Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012). The undersigned, the owner or authorized officer of the below-named bidder (the Bidder ), pursuant to the compliance certification requirement provided in the Van Dyke Public Schools (the district ) Request For Proposal (the RFP ), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an Iran linked business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an Iran linked business at any time during the course of performing services under the contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250, or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification. Signature: Printed Name/Title: Company Name: Date: Subscribed and Sworn to Before Me: This day of, 20 A.D., in and for the County of, Michigan. My commission expires. Signature of Notary 17

18 ATTACHMENT E LEGISLATION The undersigned, the owner or authorized officer of (the Bidder ), certifies to Van Dyke Public School District, that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder s employees, agents, vendors, subcontractors or consultants, and who will work at or on any District property, shall at all times be in compliance with MCL , a, c, d, and g and have not been convicted of any listed offenses. The Bidder further warrants and represents that all persons who work directly or indirectly for the Bidder, including, but not limited to, Bidders employees, agents, vendors,, subcontractors or consultants, and who will work on or at the Districts property, shall at all times be in compliance with MCL , a, c, d and g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Codes or a subsequently convicted, pled guilty or pled no contest to that crime. Bidder: By: Its: 18

19 Lincoln High School 1 st Floor

20 Lincoln High School 2 nd Floor

21 Lincoln Middle School 1 st Floor

22 Lincoln Middle School 2 nd Floor

23 Lincoln Middle School 3 rd Floor

24 Lincoln Elementary School

25 Carlson Elementary School

26 McKinley Elementary School