Huron School District Request for Proposal

Transcription

1 Huron School District Request for Proposal Allowable Contract Date: January 25, 2017 Bids received after January 25, 2017 may not be considered Huron River Dr. New Boston, MI Contact person: Sandy Regets Important Notes Please all quotations to the above addresses clearly marked "E-rate bid." All quotes must be submitted with the understanding that implementation may be dependent upon: o E-rate funding approval by the SLD o Enrollments o Existing budgetary requirements The intent is that contingent contracts will be let between January 25, 2017 and February 13, Purchase and installation of products and services must be between July 1, 2017 and June 30, Hardware must allow for distribution of voice, video, or data signal to other buildings within the district as necessary. Capacity must allow for all users. The following specifications are to be used as guidelines in quoting a solution. Although specification changes are permitted, the quality of the product/service requested must be based upon industry standards at time of delivery. The items requested within this RFP may or may not be USF eligible. All non-eligible products and services must be itemized. Please use the 2017 USF Eligible Services List located on the USAC website ( for guidance. (Note: It is the vendor's responsibility to check for updates and corrections prior to submitting bids/quotations.) All bidders must adhere to the Lowest Corresponding Price (LCP) guidelines (as dictated by the SLD). All bidders will understand that if the entity closes, contract termination fees will not be incurred by the entity. All bidders will understand that the entity may choose more than one provider for one type of service. Multi-year contracts may be considered. All bidders must have an E-rate SPIN. All bidders must have the 2017 Service Provider Annual Certification Form 473 on file with USAC by September 1, The district reserves the right to accept or reject any or all quotations. Implementation and completion of the services are contingent upon the district receiving approved funding from the Universal Services Fund. The services may be revised or terminated if the funds from the USF discount program are not approved or do not meet the expectations of the entity. If requested, the vendor will complete the SPI (Form 474)

2 application. It is the vendor s responsibility to understand and comply with all rules and procedures required by the Schools and Libraries Corporation and the Universal Services Fund. The Board reserves the right to: o Reject any or all bids without assigning any reason thereto o Be the sole judge of equivalency o Waive any bid requirement in accepting or rejecting bids. Bid Evaluation Although the cost of the product/service is of primary concern, the ability to accommodate growth and change and the total cost of operation (TCO) within the district are, in many ways, more important. Do not assume the lowest bid will be awarded the project. To achieve this goal, bids will be evaluated on several factors. Prices/charges Prior experience Understanding of needs Financial stability Personnel qualifications Comply with the spirit of the district's long range technology plan Compatibility with district hardware/software standards as set forth within district's long range technology plan Provide lower long-term cost of ownership Ability to upgrade and adapt to technological advances Completeness of response and adherence to bid specifications Summary of project implementation plan Capability of the bidder to successfully complete the installation within the required timeframe Category 1 Services NOTE: Any additional services not covered by USF eligibility must be itemized and quoted separately. Cellular Service o # of Cell Phones = Minimum of 4 o Pooled Minutes = Minimum of 1,000 Category 2 Services NOTE: Any additional services not covered by USF eligibility must be itemized and quoted separately. There will be a walk through on January 4 th at 1:00PM starting in the central office, which is connected to the high school.

3 Brown Elementary School Project Location Approximate Quantity Vendor (or IDF1 1 APC or equivalent MDF 1 APC - equivalent must include a network card and environmental monitoring MDF 1 APC or equivalent Fiber Runs MDF-IDF1 1 Network Runs Wireless 9 Must include cat6a patch cables - both ends 1ft/71ft Product (or Smart-UPS X 2000VA Smart-UPS X 120V External Tower Pack Indoor - Run 50 um OM4 Fiber - must terminate LC Cat6A network cables addition Cat6A network cables addition for WAP Part Number (or SMX2000LVNC SMX120BP Fiber Run Cat6A Net Run CAT6A Net Run - AP Wireless 9 Must be exact part number Cisco AP AIR-AP2802I-x-K9 Wireless 9 Labor to mount AP - Separate Line item MDF 1 Must work with Cisco controller - switch - 48 Labor - AP MDF 1 Must work with Cisco controller 3M twinax SFP-H10GB-CU3M IDF1 1 Must work with Cisco controller - switch - 48 MDF>IDF1 2 Must work with Cisco controller 10G optics SFP-10G-SR MDF/IDF1 2 MDF, IDF1, IDF2 2 Must work with Cisco controller 2M 50 Micron patch cable OM4 - LC/LC Stacking Module with cable Fiber Patch Cable C2960X-STACK High School Project Location Approximate Quantity Vendor (or Product (or Part Number (or IDF1 1 APC or equivalent IDF2 1 APC or equivalent IDF3 1 APC or equivalent DMARK 1 APC or equivalent MDF 2 APC - equivalent must include a network card and environmental monitoring Smart-UPS X 3000VA Rack/Tower LCD V with Network Card SMX3000LVNC

4 Fiber Runs Network Runs MDF 4 APC or equivalent MDF-IDF1, MDF-IDF2, MDF-IDF3 4 for speech office, 10 for counseling 3 14 Wireless 33 Must include cat6a patch cables - both ends 1ft/71ft Smart-UPS X 120V External Tower Pack Indoor - Run 50 um OM4 Fiber - must terminate LC Cat6A network cables addition Cat6A network cables addition for WAP SMX120BP Fiber Run Cat6A Net Run CAT6A Net Run - AP Wireless 33 Must be exact part number Cisco AP AIR-AP2802I-x-K9 Wireless 33 MDF 1 IDF1, IDF2, IDF3 IDF1, IDF2, IDF3, 3 in MDF MDF, IDF1, IDF Labor to mount AP - Separate Line item Must work with Cisco controller Must work with Cisco controller Must work with Cisco controller - switch G optics 2M 50 Micron patch cable OM4 - LC/LC Stacking Module with cable Labor - AP SFP-10G-SR Fiber Patch Cable C2960X-STACK Miller Elementary School Project Fiber Runs Network Runs Location Approximate Quantity Vendor (or IDF1 1 APC or equivalent IDF2 1 APC or equivalent MDF 1 APC - equivalent must include a network card and environmental monitoring MDF 1 APC or equivalent MDF-IDF1, MDF-IDF2 Wireless 11 2 Must include cat6a patch cables - both ends 1ft/71ft Product (or Smart-UPS X 2000VA Smart-UPS X 120V External Tower Pack Indoor - Run 50 um OM4 Fiber - must terminate LC Cat6A network cables addition Cat6A network cables addition for WAP Part Number (or SMX2000LVNC SMX120BP Fiber Run Cat6A Net Run CAT6A Net Run - AP Wireless 11 Must be exact part number Cisco AP AIR-AP2802I-x-K9 Wireless 11 Labor to mount AP - Separate Line item MDF 1 Must work with Cisco controller - switch - 48 Labor - AP MDF 1 Must work with Cisco controller 3M twinax SFP-H10GB-CU3M

5 IDF1 1 Must work with Cisco controller - switch - 48 MDF>IDF1 2 Must work with Cisco controller 10G optics SFP-10G-SR MDF/IDF1 2 IDF2 1 Must work with Cisco controller 2M 50 Micron patch cable OM4 - LC/LC - switch - 48 Fiber Patch Cable MDF>IDF2 2 Must work with Cisco controller 10G optics SFP-10G-SR MDF/IDF2 2 MDF, IDF1, IDF2 3 Must work with Cisco controller 2M 50 Micron patch cable OM4 - LC/LC Stacking Module with cable Fiber Patch Cable C2960X-STACK Renton Junior High School Project Fiber Runs Network Runs Location Approximate Quantity Vendor (or IDF1 1 APC or equivalent IDF2 1 APC or equivalent MDF 1 APC - equivalent must include a network card and environmental monitoring MDF 1 APC or equivalent MDF-IDF1, MDF-IDF2 10 for STEM Lab 2 10 Wireless 9 Must include cat6a patch cables - both ends 1ft/71ft Product (or Smart-UPS X 2000VA Smart-UPS X 120V External Tower Pack Indoor - Run 50 um OM4 Fiber - must terminate LC Cat6A network cables addition Cat6A network cables addition for WAP Part Number (or SMX2000LVNC SMX120BP Fiber Run Cat6A Net Run CAT6A Net Run - AP Wireless 9 Must be exact part number Cisco AP AIR-AP2802I-x-K9 Wireless 9 Labor to mount AP - Separate Line item MDF 1 Must work with Cisco controller - switch - 48 Labor - AP MDF 1 Must work with Cisco controller 3M twinax SFP-H10GB-CU3M IDF1 1 Must work with Cisco controller - switch - 48 MDF-IDF1 2 Must work with Cisco controller 10G optics SFP-10G-SR MDF-IDF1 2 2M 50 Micron patch cable OM4 - LC/LC Fiber Patch Cable

6 IDF2 1 Must work with Cisco controller - switch - 48 MDF-IDF2 2 Must work with Cisco controller 10G optics SFP-10G-SR MDF-IDF2 2 MDF, IDF1, IDF2 3 Must work with Cisco controller 2M 50 Micron patch cable OM4 - LC/LC Stacking Module with cable Fiber Patch Cable C2960X-STACK District Wide Project Location Approximate Quantity Vendor (or Product (or Part Number (or Wireless District 50 AP licenses AP Licenses Wireless District 1 and Optics Smartnet for Wireless Controller Smartnet for wireless controller District 1 Smartnet for 4500X Smartnet for 4500X Wireless District 1 Cisco Optional Physical wireless controller with 205 AP licenses Physical Controller General Terms and Conditions Huron School District requests proposals from qualified vendors interested in providing compliant data network cabling (structured cabling system) in four (4) school buildings. Brown Elementary School Middlebelt Rd New Boston MI Huron High School Huron River Drive New Boston MI Miller Elementary School Hannan Rd New Boston MI Renton Jr. High School Huron River Drive New Boston MI 48164

7 Data/Cabling Requested The contractor will provide parts, materials, installation and testing. A cabling map for each site is included in this RFP. Provide testing with documentation of cable runs to meet specifications end to end Work will need to take place outside the normal school operating hours when school is in session. The vendor must supply all supervision, tools, equipment, hardware, material, transportation, and construction, and all other related services unless specific provisioning by the customer has been denoted. The vendor is responsible for providing all necessary working/building permits required under this contract, which includes, local, state, or federal permits, as needed. The vendor will be responsible for repair of all damage to the building due to the negligence of its workers. During the contract period the vendor will abide by all fire and safety regulations. District/School Security Policies must be observed at all times. Upon completion of any repair, replacement or installation activity, the vendor must provide evidence of the completion with a successful test on said system with results provided to owner in owner specified format(s). The vendor will be responsible for the prompt correction of all defects in the system. The vendor must leave the premises clean and neat including having all ceiling tiles in place after each work session. All work must be coordinated through a designated school contact before the beginning of the installation work, and must be requested by Technology Department Personnel. Vendor must assume total responsibility for the actions of any/all subcontractors.

8 Location Number of IDF Closets Brown Elementary School 1 Miller Elementary School 2 Huron High School 3 Renton Junior High School 2 Fiber Backbone Scope of Work The contractor shall be responsible for providing and installing new 50-Micron Multimode Fiber Optic cabling. The contractor is to furnish and completely install the specified fiber-optic enclosures, fiber adapter panels, couplers, cable, and machine-printed labeling required for a complete installation. The contractor is to provide and install new 1-RMU fiber enclosures equipped with duplex LC adapter panels. Contractor shall provide and install a new Armored Plenum- Rated, 12-Strand, 50-Micron, OM4 Multimode fiber-optic backbone cabling system between the MDF and IDF wiring rooms for each of the following locations.

9 Category 6 (minimum) Scope of Work Location Number of Approximate Network Drops Brown Elementary School 9 Miller Elementary School 11 Huron High School 58 Renton Junior High School 19 The contractor shall be responsible for providing and installing new of Category 6 (minimum) (ANSI/TIA/EIA 568 B.2 1 & ISO/IEC Ed. 2.0) plenum (NFPA 262) cabling for data locations with a 10 ft. service loop at the designated Device Cable Termination (DCT) Provide new data grade wiring from IDF/MDFs to designated Device Cable Termination (DCT) Cable color (blue) and jack colors coordinated with the District Cables should be in available cable tray, suspended every 4-6 feet in drop ceilings using J or D style hooks or in enclosed conduit Labeling patch panels and wall plate jacks with indelible labels/ink indicating closet location and unique identified port number Cabling/Installation Specifications Responsive bidders will provide a complete design and itemized quotation for a Structured Cabling System consisting of: Runs of CAT6 4 pair PVC Jacketed wire (plenum where needed per codes) per DCT (device cable termination). Each run will be terminated at the DCT end in an RJ45 modular jack and at the Wiring Closet IDF/MDF end in an RJ45 Modular Patch Panel port. The District

10 will provide rack space. The Bidder will need to provide Patch Panels where needed. Bidder is responsible for providing evidence that all materials and installation practices will meet or exceed BICSI specifications for CAT6 (minimum) materials and installation. References: A. Design, manufacture, test, and install telecommunications cabling networks per manufacturer s requirements and in accordance with NFPA 70 (2005 edition of the National Electrical Code ), IEEE C (NESC 2007), state codes, local codes, requirements of authorities having jurisdiction, and particularly the following standards: ANSI/NECA/BICSI Standard for Installing Commercial Building Telecommunications Cabling ANSI/TIA/EIA Standards 1. ANSI/TIA/EIA 568 B.1 Commercial Building Telecommunications Cabling Standard, Part 1: General Requirements 2. ANSI/TIA/EIA 568 B.2 Commercial Building Telecommunications Cabling Standard, Part 2: Balanced Twisted Pair Cabling Components 3. ANSI/TIA/EIA 569 B Commercial Building Standard for Telecommunications Pathways and Spaces 4. ANSI/TIA/EIA 606 (A) The Administration Standard for the Telecommunications Infrastructure of Commercial Buildings B. Install cabling in accordance with the most recent edition of BICSI publications: 1. BICSI Telecommunications Distribution Methods Manual 2. BICSI Installation Transport Systems Information Manual 3. BICSI Network Design Reference Design Manual 4. BICSI Outside Plant Design Reference Manual 5. BICSI Wireless Design Reference Manual 6. BICSI Electronic Safety and Security Design Reference Manual 7. Infocomm/BICSI AV Design Reference Manual Bidder is responsible for inspecting all existing structures, cableways, IDF/MDFs, wiring closets and fiber infrastructure to determine if they are adequate for the purpose. Cableways must be utilized where available. If a sleeve does not exist in the existing corridor walls a new (minimum size is 1 ) conduit should be installed for penetrations through walls or floors and shall be sealed with intumescent firestop system in accordance with the UL

11 testing detail. Grout mixture or firestop system should be used to seal the perimeter of the new conduit installed in the corridor walls. Cabling shall not be laid on ceiling grid structure, ceiling tiles or supported on any structure not specifically designed for supporting cables. If a cable tray is not present, provide cable sup at intervals of every 4 6 feet. Cable sup shall be J hooks or other supporting devices with a minimum 1 inch cable resting surface. Cable support devices shall be independently suspended from or attached to building structure or walls. Cable sag between sup shall not exceed 12 inches. All cables shall be neatly bundled and secured with appropriately rated fasteners. Cables should not be installed within 4 feet of transformers/motors, when running parallel of power conduits or fluorescent light fixtures maintain a 1 foot separation.

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17 FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT (This disclosure statement must be included with your bid as required by Public Act 232 of 2004) All bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board of Education or Superintendent of Schools of the Huron School District. The undersigned, the owner or authorized officer of (the bidder ), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any members of the Boards of Education and Superintendent of Schools as listed above. If such a relationship exists, please explain: By: (Bidder s signature) Name: (type or print) Date: Subscribed and Sworn to Before Me: This day of, 2013 A.D., in and for the County of, Michigan. My commission expires:. Signature of Notary