AGENDA REQUEST. AGENDA ITEM NO: IV.A.2. BY City Auditor and Clerk Pamela M. Nadalini City Auditor and Clerk Nadalini. Consent Agenda No.

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1 AGENDA HEADNG: Consent Agenda No. 1 AGENDA REQUEST COMMSSON MEETNG DATE: September 19, 2016 AGENDA TEM NO: V.A.2. BY City Auditor and Clerk Pamela M. Nadalini City Auditor and Clerk Nadalini Originating Department SUBJECT: Department Head Presenter Approval Re: Authorization to proceed with negotiations with Benderson Development concerning leasing a property located at th Street East, Sarasota-Bradenton Commerce Center, for the City Auditor and Clerk's Central Records Division COMMSSON PRORTES: Business Requirement EXPLANATON: (see next page for additional explanation) The current Central Records facility has experienced numerous building issues over time and, despite attempts to remedy the issues, the building remains an unsuitable environment for hosting staff and storing the City's official records as water leaks continue to plague the facility. To-date, the records center has undergone roof repairs, ceiling tile replacement, mold remediation, window sealing, and installation of new carpet. Since design/construction of a replacement facility is not included in the Fiscal Year 2017 CP Budget, staff has worked with the Purchasing Division to explore options to lease a more suitable space to address the immediate needs. The Purchasing Division identified a total of four properties which staff toured on September 8, Of the four properties, two properties appeared to be adequate for the proposed use; however, one of the properties was currently under contract leaving the property at th Street East, Sarasota-Bradenton Commerce Center, as the most viable option. ADMNSTRATON'S RECOMMENDATON: The City Auditor and Clerk is seeking authorization for the Purchasing Division to proceed with negotiations concerning leasing the subject property located at th Street East for use by the Central Records Division. APPROVAL SUMMARY: Approval City Auditor and Clerk Approval Required Date Completed Y 09/14/2016 Completed By Pamela Nadalini Status APPROVED

2 ADDTONAL EXPLANATON: AGENDA REQUEST At this time, the City Auditor and Clerk is requesting authorization to move forward with negotiations concerning the leasing of the property located in the Sarasota-Bradenton Commerce Center for utilization by the Central Records Division. ADDTONAL ADMN RECOMMENDATON: FUNDNG SOURCE: AMOUNT: HOUSNG MPACT (Per House): NEW CONSTRUCTON: REHABLTATON: SUPPORT DEPARTMENTS: $ 0 $ 0 City Auditor and Clerk - Pamela M. Nadalini City Manager - Thomas Barwin City Attorney - Robert Fournier COMMSSON ACTON: Final Action Motion: Motion By: AGENDA DSPOSTON Second By: Vote: 2

3 7978 COOPER CREEK BOULEVARD, SUTE 100 :: UNVERSTY PARK, FLORDA PHONE :: FAX :: BENDERSON Page 1 of 7

4 7978 COOPER CREEK BOULEVARD, SUTE 100 : : UNVERSTY PARK, FLORDA FA X PHONE Page 2 of 7

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6 SCALE N FEET: 1"=100' SHAPE PRODUCTS CLASSC FLOORS BY FERRAZZANO e TEAMEDmON HYDROGEL AVALABLE SF EXACTECH SYNTAC COATED PRODUCTS RON MOUNTAN 15TH STREET EAST THE SOLE PURPOSE OF THS ORAMNG S TO WJSTRATE THE APPROXMATE DMENSONS ANO LAYOUT OF THE OEMJSEO PREMSES. NO OTHER WARRANTY OR REPRESENTATON, EXPRESSED OR MPUEO, S MADE WTH RESPECT TO THE U.USTRA TON. SARASOTA-BRADENTON COMMERCE CENTER TH STREET EAST PROPERTY D#: ~E~~ 7978 COOPER CREEK BLVD. #100, UNVERSTY PARK. FL Phone(941)359-8.!03 Fax{541)35$.1835 SARASOTA FLORDA MASTER STE PLAN VNNJ.betldefsoncom DRAWN BY xxx CHECKED BY: )()()( SCALE. 1"=100' Page 4 of 7

7 7978 COOPE!< CREEK 30ULt\/,~,f<'C =-- NDERSON Ui'\JlVERSTY P.APk. FL.C:JR:D.t:\ = DEVE OPMENT P. : Ot.'.) 1 3fr) ] 83:~;.F ~:-::~ B LEASE PROPOSAL FOR CTY OF SARASOTA SARASOTA BRADENTON COMMERCE CENTER August 16, 2016 PREMSES: LEASE TERM: RENTAL RATE: Eight Thousand Seven Hundred and Fifty (8,750) square feet Three (3) years. $13.00 per square foot NNN with 3% annual increases (plus applicable sales tax). LANDLORD WORK: Complete demolition of office space to restore to warehouse all but approximately 1,600 square feet of office space while leaving existing restrooms in place. Re-carpet and re-paint remaining office space. Provide and install new HVAC in the warehouse space. Provide and install a steel ramp to one of the existing dock high overhead doors. COMMON AREA MANTENANCE (CAM): BULDNG NSURANCE: REAL ESTATE TAXES: Tenant to pay its pro rata share of CAM currently estimated at $0.65 per square foot (plus applicable sales tax). Tenant to pay its pro rata share of Building nsurance currently estimated at $0.39 per square foot (plus applicable sales tax). Tenant to pay pro-rata share of Real estate Taxes currently estimated at $0.75 per square foot (plus applicable sales tax). RET,l'i.lL. OFFiCE i~ idustrt.l\l :. HOTEL: RESDENTAL i Page 5 of 7

8 Melissa Harris From: Sent: To: Subject: Attachments: Mark Curran Wednesday, July 27, :48 PM Melissa Harris 8750 sf tt interior drawings - Marisafe _ _0001.pdf; SarasotaBradentonCommerceCenter_FLYER.pdf would do this for 3 yea r.s as is at $5.SONNN (extras are abou $2.00 per square foot). all dock high. Mark Curran Director ndustrial, Office, Warehouse- Southeast Benderson Development Company 7978 Cooper Creek Boulevard; Suite 100 University Park, Florida direct cellular 1 Page 6 of 7

9 SCALE N FEET: 1"=100' SHAPE PRODUCTS CLASSC FLOORS BY FERRAZZANO HYOROGEL AVALABLE s F TEAM EDTON EXACTECH RON MOUNTA N SYNTAC COATED PRODUCTS 15TH STREET EAST 1STH STREET EAST SARASOTA-BRADENTON COMMERCE CENTER TH STREET EAST SARASOTA FLORDA THE SOLE PURPOSE Of THS ORA\flllNG PROPERTY D#: S TO LWSTRAlE lhe APPROXMATE WARRANlY OR REPRESENTATON, ll~jle~~ EXPRESSED OR MPLED. S MADE 7971!COOPER CREEK BLVD #1 00. UNVERSTY PARK. Fl DMENSONS AND LAYOUT OF THE DEMSED PREMSES. NO OTHER VVTH RESPECT TO THE U.USTRATON. f'tlone(941~-:.~~:::~1) MASTER STE PLAN DRAWN BY )()()( CHECKED BY )()()( SCALE: 1"=1 0U Page 7 of 7