April 11-13, 13, Collaboration Tools. Presenters. Presenters David J. {Name} Bilinsky Barron K. {Name} Henley PRESENTED BY THE

Transcription

1 April 11-13, 13, Developing Session Documents TitleUsing Collaboration Tools Presenters Presenters David J. {Name} Bilinsky Barron K. {Name} Henley PRESENTED BY THE

2 Introduction Dropbox ThinkFree Google Docs Microsoft SharePoint Zoho Docs Microsoft LiveMesh Microsoft SkyDrive PiratePad Microsoft Word PBWorks Adobe Acrobat Questions Agenda

3 What: What Questions do You want Issues Topics Questions do you want answered to make this session a HIT? Speak up now!!! answered?

4 DropBox

5 What we like: DropBox Cloud based collaboration and file storage and sharing service Set up shared folders (and files): shared among multiple people. Silver 2011 Top10 award Easy to use!

6 DropBox Synch docs among multiple computers 30 days undo history iphone/itouch app 2GB version is free Pro (50GB) is $ GB is $19.99/mth Give you extra 250MB of storage for every referral, up to 3GB extra.

7 ThinkFree.com Online office suite Allows document sharing Free, but clunky and slow

8 Google Docs

9 Google Docs What we like: Documents, spreadsheets and presentations editor + storage (+chat+ +calendar and more..) Imports/exports lots of formats Control editing rights Shared/private/public

10 Google Docs Fast, easy and free Store files of up to 1GB Embedded images cannot exceed 2MB each Spreadsheets are limited to 256 columns, 200,000 cells and 99 sheets. View (not edit) on Android and iphones

11 A family of Windows software used to set up internal Web portals (intranets) for document sharing and search, collaboration, blogs, wikis and company news. See SharePoint: A Legal Killer App (by Dennis Kennedy, June 1, 2008) See The Lawyer's Guide to Collaboration Tools and Technologies: Smart Ways to Work Together (by Dennis Kennedy and Tom Mighell) American Bar Association

12 Zoho Docs

13 Zoho Docs Similar to GoogleDocs Zoho Projects, Writer, Sheet and Show (+ chat + + calendar) free edition: 1 GB standard edition: $3/user/mth (10 1GB workspaces) Premium edition at $5/user/mth (20 1GB workspaces)

14 Zoho Docs SuperAdmin, Admin and user Control access by IP iphone, ipod Touch and ipad and Android apps: view but not edit Zoho considered to be the leader in online business suites

15 Microsoft Live Mesh

16 Microsoft Live Mesh Synchronize files/folders across all your computers Share files, photos and remotely access your files from any computer connected to the internet Share files by a shared folder Install on every computer (Mac or PC)

17 Microsoft Live Mesh Files: 5 gigabytes max Only synch up 20 folders with 20,000 files each. Does not work with networked drives Automatic or synch on demand To access files from a PC not connected to the internet, upload the files to SkyDrive.

18 Live Mesh v Dropbox Live Mesh 5 GB free, no upgrade option Max, Win Offers remote control No versioning No apps Dropbox 2 GB free, pay for up to 100 Mac, Win, Linux No remote control Keeps 30 days of versions for every file App for iphone, ipad, Android & Blackberry

19 Microsoft SkyDrive 25 GB of free storage (share docs & photos) Online apps Part of Windows Live which includes a wide variety of items

20 PiratePad

21 PiratePad What we like: Real time collaboration Don t expect Word Bold, Italic, Underline, Strikeout, Left and Right alignment, Bullet Points, Redo and Undo Different color for each person No apps for any smartphone

22 PiratePad Advantages: ease of access, use and collaboration Public or private Don t have to register or create an account read only versions Export your work as text, HTML, Word or PDF.

23 Collaboration Tools in Microsoft Word Tracking Changes & Comments Locking on Track Changes Comparing Documents Combining Documents Passwords to open or make changes Templates

24 PBWorks

25 PBWorks Secure, encrypted collaborative workspaces Inside and outside the firm Case management, client extranets, knowledgebases, deal rooms, document hosting and more *Wish* it had the online/offline Box capability of Dropbox

26 PBWorks Craft a separate workspace for every file Upload documents, assign and track tasks, have chats and conferences and share documents Customizable security settings Craft dealrooms and share documents without

27 Adobe Acrobat Review and Comment on PDFs Comparing PDFs To Produce a Redline Controlling Access to PDFs and Security

28 Save the Date ABA TECHSHOW 2012 March 29-31, 2012 Hilton Chicago

29 Questions and Thanks! Barron K. Henley, Esq. Partner Affinity Consulting Group 1405 Dublin Rd., Ste. 100 Columbus, OH Tel: Blog: David J. Bilinsky, BSc LLB MBA The Law Society of British Columbia 845 Cambie St Vancouver, BC Canada (605) Blog: