Kick off meeting Grants 2016/05/19

Transcription

1 Kick off meeting Grants 2016/05/19 Follow up of the projects Ghislaine Vaessen / Gavina Corda

2 Activity sheet Follow up of the project: what's happening today 1 st column: Project 2 nd column: Project actually implemented Will be used for the report

3 Activity sheet Programme proposed 2-6 June Bloom in the Park Phoenix Park, Dublin July 2016-April 2017 Mobile Farm: Nationwide August TV programme subject xxxxxx Management of activities and relations with the European Commission One article on l Allevatore magazine Programme implemented

4 Activity sheet Implementation Programme proposed 2-6 June Bloom in the Park Phoenix Park, Dublin July 2016-April 2017 Mobile Farm: Nationwide August TV programme subject xxxxxx Management of activities and relations with the European Commission One article on l Allevatore magazine Programme implemented 2-6 June Bloom in the Park Phoenix Park, Dublin Before the actions are implemented: Where and when August Before the actions are implemented subject yyyyyy No need to add this in your activity sheet If the subject was not announced, please announce it

5 Activity sheet Changes Project holder: Sends an to DG AGRI correspondent If OK and slight change: DG AGRI says OK to the mail The mail is registered Please add the mail as an annex to the report If OK and important change: DG AGRI asks an official letter DG AGRI answers with a letter. The letter is considered as an amendment to the grant agreement

6 What do we need for the technical report?

7 DOCUMENTS TO PROVIDE WITH THE TECHNICAL REPORT It depends of the actions For city farms, info points and other general public events Pictures of the event, proof that the co-financing was visible

8 For conferences, seminars and visits: The program the names of the speakers + CV's. a copy of all speeches and presentations made during the event(s) The invitations, press releases, etc.. pictures

9 The attendance list signed by all the participants for each day of the event including the name of their organisation, their address and country of origin

10 Example of presence list Seminar on the EU Forests strategy Brussels : 19/05/2016 Project n AGRI Name company E mail address signature Action co-financed by the European Commission

11 For publications and promotional material: copies of each printed publication realised for the action publicity material relevant to the measure (posters, flyers, gadgets, etc.)

12 For audiovisual and media productions : the final script copies of each production (or the links where they can be found) official statistics of TV and radio audience for the days of diffusion.

13 figures on the coverage of the action by the media: newspaper coverage and readers, press cuttings, TV clips, radio audios or any other material documenting the level of media coverage achieved by the implemented measure

14 For websites: a printout of the website or the link to the website if it is still on line. statistics on the number of visitors

15 Example of good internet site

16 Twitter You can make us aware of tweets that would be relevant and good for us to retweet The best way would be :

17 on Twitter that opens up the possibility to send us messages

18 Example from colleagues at Horizon2020 (RTD)

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20 FACEBOOK Follow us on Facebook EU-agri notify us by to

21 Activity sheet Report Copy/paste Activity sheet Copy/paste Activity sheet + NUMBERED annexes Technical/ financial

22 Activity sheet Report

23 Tool kit page

24 Language of requests for payments, technical reports and financial statements All requests for payments, technical reports and financial statements shall be submitted in English, French or German. European Commission Directorate-General for Agriculture and Rural Development - CAD Directorate E Economic analysis, perspectives and evaluation; communication Unit E.5 Internal and external Communication Office Loi /174 - BE 1049 Brussels For the attention of Unit E.5, Head of Unit address: AGRI-Grants@ec.europa.eu

25 On-the-spot visits During an on-the-spot visit, the beneficiary shall allow Commission staff and outside personnel authorised by the Commission to have access to the sites and premises where the action is or was carried out, and to all the necessary information, including information in electronic format. It shall ensure that the information is readily available at the moment of the on-the-spot visit and that information requested is handed over in an appropriate form.

26 Thank you