PRODUCT & TECHNICAL SUPPORT BULLETIN Business Products Group

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1 PRODUCT & TECHNICAL SUPPORT BULLETIN Business Products Group DATE: 12/13/01 TO: All Minolta Digital Copier Dealers FROM: Service Support SUBJECT: SCANNING SETUP AND PROCEDURES FOR THE MINOLTA Pi5501 REF. NO.: 3453 Pi5501: 005 SCOPE AND PURPOSE: This paper is intended to help technicians and salespersons learn how to use and setup the scanning features of the Minolta Pi5501. We have used a showroom demonstration setup scenario. It would be impossible to cover all variations and no attempt is made to do so. We have used PageScope Cabinet as our FTP server, ArGoSoft for the SMTP mail server and Outlook Express for the POP3 mail client. We have used this software because of its ease of use, availability and no cost to you. Feel free to use any FTP, SMTP servers and any POP3 client you want. The Scan to and the portion of Scan to URL features are intended for use in an Intranet environment. This means a local SMTP mail server must be available. If Scan to is intended for Internet destinations the local SMTP server must have Internet forwarding capability. The setup scenario and software used in this write-up is typically not usable for end user installations. The sole purpose of this write-up is to allow technicians and salespersons to become familiar with the setup and implementation of this equipment. It is not intended to replace manuals available from Minolta Corporation or any documentation shipped with the equipment. REQUIREMENTS 1. A working knowledge of Windows, Windows printing and basic networking is essential. 2. The Pi5501 should be installed and functioning properly. 3. The Pi5501 is connected to a local area network and the controller is accessible from PageScope Light, using TCP/IP. 4. From PageScope Light ensure the Pi5501 has the additional 128MB memory installed. This is shown as Printer Memory on the System page. 5. From the copier's service mode ensure the copier memory is 64MB and the Flash ROM versions are current. 6. An FTP Pi5501 should have the latest firmware versions including patches. 7. An FTP site must be available for FTP scanning. For the purpose of this paper we will use the FTP services in PageScope Cabinet. Note that Windows NT 4.0 Server and Windows 2000 Server have built in FTP services. If PageScope cabinet's FTP service is used, Windows (Win2k and 4.0 Server) FTP service must be stopped. 8. A local (Intranet) SMTP mail server must be available for scan to . For the purpose of this paper we will use Argosoft mail server (available as freeware from Argosoft.com). 9. You must have a POP3 mail client for retrieving . For the purpose of this paper we will use Outlook Express, which ships with Windows. Minolta Corporation, 101 Williams Drive, Ramsey, NJ (201)

2 Page 2 of 5 REF. NO.: 3453 SCAN TO FTP PageScope Cabinet FTP Setup 1. Using Windows Explorer, create a folder for the FTP Root Folder. Folders can be named anything you want and be on any drive. We have called ours "ftp". Example: "c:\ftp". 2. Create a folder under the ftp folder. We have called ours "default1". This is the folder that will receive the scanned documents. Our example folder structure now looks like this: "c:\ftp\default1". 3. Install PageScope Cabinet version 1.5 or later. 4. Launch PageScope Cabinet 5. In PageScope Cabinet go to Tool->Setup. Under Location setting for the folders click the drop down. Select FTP Root Folder. Go to Location->Browse. Select the FTP Root folder you setup in step 2. Example "c:\ftp" 6. Select OK 7. Go to Tools->Ftp. 8. Make sure Launch FTP is checked. 9. Set the FTP Control Port to Confirm the FTP Data Transfer Port setting. It should be For FTP user enter "anonymous" Note: PageScope Cabinet only allows one user to be entered. Other FTP servers allow multiple users with more stringent security. We have used the traditional "anonymous" user. 12. Make sure the FTP Password is left blank. Note: We have left the password blank since an "anonymous" user traditionally has no password. 13. Note: PageScope Cabinet must be running for the FTP server to be running. PageScope Light Setup: 1. Start PageScope Light 2. Enter the Admin Password (default is "sysadm") then click Log-In. 3. Click the Scanner tab at the top center of the page. 4. Select File Destinations. 5. Click on one of the available file destination list numbers (actually click on the number 0 through 4). 6. The File Destination page appears. 7. Under Destination Name enter a descriptive name. Note this name, including case; it will be used again later. 8. Under Ftp Server Address enter the IP address of the Ftp server. 9. Under Directory enter the folder you entered under the FTP root directory. See step 3. This is where the scanned images will be sent. Example: default1 NOTE: The case of the folder entered here must match the case used when you created the folder. 10. Make sure Use Proxy is not checked. 11. Make sure Port Number" is set to If you entered anonymous as your user name in step 11 select the Anonymous box. Otherwise enter the name and password entered in steps 11 and Under Scanning Mode select the desired compression. 14. Click on the Apply button. 15. Select Log-out 16. You are finished with FTP setup from PageScope Light.

3 Page 3 of 5 REF. NO.: 3453 Setup on the Di550: 1. Press the Utility key. 2. On the display panel press the Job/Image/Scan Input button. 3. Press the Scanner Addr. Input button. 4. Select an unused One Touch Button. 5. Under Name for Directory enter a descriptive name for the One Touch. This can be anything you want. 6. Press Next. 7. Select the Folder key. 8. Under Address Input enter the same name you entered for Destination Name in step 7 in PageScope Light. This entry is case sensitive. 9. Press Enter. Press Enter again. Press Exit. Press Exit again. 10. Scan to FTP setup on the Di550 is complete. Using Scan to FTP: 1. Ensure the FTP server is running. 2. To scan to FTP insert the document into the EDH. 3. Press the Scan button. 4. Select the One Touch button then Select the One Touch button you just setup. 5. Press the Start button. 6. You can also select Direct then Folder. Then input the Address Input as you entered in step 25. Scan to NOTE: Minolta Corporation does not officially support Argosoft Mail Server. If further configurations or question are required please contact Argosoft. ArGoSoft Mail Server Setup: 1. Install ArGoSoft Mail Server. Note: The freeware version of this software will stop operating once every hour. To restart, click on the green forward arrow. 2. Start ArGoSoft. It might start as an icon in the system tray. If it does, double-click the icon. 3. Go to Administration-> Go to Tools-> Options. The Options window will open. 4. Select the Local Domains tab. 5. In the lower text-typing window enter a domain name. This can be anything you want. It could be Minolta.com, fred.com, alice.org or anything you want. Next click Add then OK. DO NOT CHANGE ANYTHING ELSE. 6. Go to Tools->Users. The User Setup window will appear. 7. Select the Add New User Icon 8. The Add New User window appears. 9. Under User Name enter the name part of the address. This is the part that comes before the "@" symbol in an address. 10. Under Real Name enter the user's real name if desired. This entry is optional. 11. Under Password enter a password. The password is case sensitive. 12. Confirm the password. 13. Click on OK. DO NOT CHANGE ANYTHING ELSE 14. Click on Close. 15. ArGoSoft Mail Server setup is complete.

4 Page 4 of 5 REF. NO.: 3453 Mail Client Setup (Outlook Express): 1. From Start->Programs launch Outlook Express 2. If this is the first time you have used Outlook Express on this computer you may see several setup screens. The screens you see will be different depending upon your current configuration. We will describe how to fill in these screens as shown on the computer we used for this paper. If you have already setup Outlook Express please skip to the next step. Select No to "Outlook Express is not your default mail client. Would you like to make it your default mail client?" In the Internet connection wizard enter your name. Click Next. Click Cancel then Yes. Then click Hide if applicable. 3. At the main Outlook Express window select Tools->Accounts 4. Select the Mail tab 5. Select the Add button. Select Mail from the drop down. 6. Enter the name as you entered the Full Name in the ArGoSoft server setup. 7. Select Next 8. Select "I already have an address I'd like to use." 9. Under address enter the name you entered in the User Name field in the ArGoSoft setup. See step 9 above. Enter the "@" symbol. Finally enter the domain name you specified in the Local Domains entry in the ArGoSoft setup. See steps 4-5 above 10. Step 9 must result in one word. No spacing is allowed. 11. Click Next 12. Make sure POP3 is selected as the incoming mail server. 13. Enter the IP address of the ArGoSoft Mail Server in both incoming and outgoing mail server fields. 14. Click Next 15. Enter the Account Name and Password as entered in the User Name and password in the ArGoSoft setup. The password is case sensitive. 16. Click Next. 17. Click Finish. 18. The account name is automatically named for the IP address of the Mail Server. Double click the account and rename the account to a memorable name. 19. Click OK 20. Click Close 21. Outlook Express setup is finished. PageScope Light Setup: 1. Start PageScope Light. 2. Enter the Admin Password (default "sysadm") then click Log-In. 3. Select the Scanner tab. 4. Select the SMTP &FTP Configuration tab. 5. Enter the SMTP server IP address. This is the IP address of the ArGoSoft server. 6. The text windows Default Subject for Attachment and FTP notification can be anything you like however it cannot be blank. 7. The text window Reply Address can be anything you like but cannot be blank. 8. Leave SMTP Connection timeout at Select the default compression desired.

5 Page 5 of 5 REF. NO.: For FTP Proxy Configuration the IP and Port Number should be all 0's. 11. Click Apply 12. Select the Destinations tab 13. Select an unused number (actually click on a number). 14. Under Destination Name enter a descriptive name such as "Joes " This could be anything. 15. Under Destination Address enter the address such as "Dusty@minolta.com". This must be the same address as entered in the ArGoSoft mail server setup in step Click Apply 17. Setup for PageScope Light is complete Setup on the Di550: 1. Press the Utility key. 2. On the display panel press the Job/Image/Scan Input button. 3. Press the Scanner Addr. Input button. 4. Select an unused One Touch Button. 5. Under Name for Directory enter a descriptive name for the One Touch. This can be anything you want. 6. Press Next. 7. Select 8. Under Address Input enter the Destination Name as entered in step 14 above in PageScope Light. This entry is case sensitive. 9. Press Enter. Press Enter again. Press Exit. Press Exit again. 10. Scan to setup on the Di550 is complete. Using Scan to 1. Ensure the server is running. 2. To scan to insert the document into the EDH. 3. Press the Scan button. 4. Select the One Touch button then Select the One Touch button you just setup. 5. Press the Start button. 6. You can also select Direct then . Then input the Address Input as you entered in step In Outlook Express click on Send/Recv.