insightunlimited Console User Guide December 2014

Transcription

1 insightunlimited Cnsle User Guide December 2014 insightunlimited Versin: and abve Dcument Versin: 1.0 Last Updated: December 10, 2014

2 Table f Cntents Intrductin... 5 Overview... 5 Fundatin... 6 Mdule Licenses... 6 User Interface... 8 Backstage View... 9 Menus Quick Access Tlbar Minimizing the Ribbn Getting Started Lgging In Multiple Prfiles and Rles Items Validated Access t Inquiries Making Selectins Overview Filters Visual Assist Query by Example Null Values Clumns Cmment Clumns Srting Data Running Inquiries Page 2 f 78

3 Running an Inquiry Titles Status Bar Managing Inquiries Clsing Inquiries Reprt Packs Reprt Bursting Stpping an Inquiry Favrites Shwing Descriptins in the Grid User Preferences General Tab Lcalizatin tab Linking Overview Execute a Link Default Link Exprting Overview Exprting t Micrsft Excel Excel Optins Exprting t PDF PDF Optins Exprting t Micrsft Wrd Wrd Optins Style Sheets Page 3 f 78

4 Selectrs Overview Use Selectrs Charts and Graphs Overview Chart Display Currency Restatement Overview Access t Currency Restatement Perids Using Restatement Perids Viewing the Underlying Exchange Rate User Defined Filters Overview Create a UDF Set Default User Defined Filter Set Applying a User Defined Filter Set Further Infrmatin Cntacts Custmer Supprt Ntices and Disclaimer Page 4 f 78

5 Intrductin Overview insightsftware.cm is an enterprise infrmatin cmpany, prviding sftware fr Reprting, Planning and Business Perfrmance Management. Our slutins cver: Enterprise Reprting/Inquiry, Analytics (Understand the Business) Financial Cnslidatin, Management Reprting, Dashbards, KPIs (Manage the Business) Frecasting, Planning, Budgeting, Strategy Management (Predict the Business) Our sftware prvides real-time access t yur ERP data. insightunlimited Cnsle prvides access t nline inquiries and reprts created via insightunlimited Reprting and insightunlimited Designer Express. Cnsle is designed t prvide a streamlined interface fr users wh wish t view previusly designed inquiries. Cnsle prvides users the ability t view and run inquiries created by ther users, all in real-time, in rder t make timely and better-infrmed decisins. This prduct is designed fr users wh will nt be creating reprts and d nt need the full functinality f the Reprting applicatin. While Cnsle users have limited interactivity with the inquiries, they can filter the data in rder t fcus n specific infrmatin and drill dwn t ther inquiries. Users can create print and exprt inquiries, as well as utilize quick access features like favrites and reprt packs. Page 5 f 78

6 Fundatin Mdule Licenses A Mdule is a gruping f templates that crrelates t its respective mdule within yur ERP system, such as Accunts Payable r General Ledger. Our available mdules include: Advanced Cst Accunting (ACA) Accunts Payable (AP) Advanced Pricing (APR) Accunts Receivable (AR) Budgeting (BDG) a Budgeting User (BDG) has access t the insightunlimited Budgeting Applicatin and must als be licensed fr General Ledger (GL) and/r Jb Cst (JC). These licenses, in cnjunctin with the Budgeting Participant Rles and Capabilities, prvide cntrlled access t all Budgeting Dialgs within the Budgeting Applicatin. Budgeting Light (BDL) - a Budgeting Lite User (BDL) has access t the insightunlimited Budgeting Lite Applicatin. These users can nly pen active budgeting frms that require either their input as a cntributr r their review as an apprver. Budgeting Cntributr (BUC) a Cnsle User (CON) may als be licensed fr Budgeting Cntributin (BUC). These users can nly submit and finalize their wn budget entries, ensuring a clear divide between submitting/finalizing and apprving/uplading. A BUC User must be named as a Cntributr in the current cycle and have the Participant Capability granted. Budgeting (BUD) a Reprting User (RPT) with access t General Ledger (GL) and/r Jb Cst (JC) mdules may als be licensed fr Budgeting Designer (BUD). These licenses, in cnjunctin with the Budgeting Participant Rles and Capabilities, prvide cntrlled access t all Budgeting Dialgs within the insightunlimited Reprting Applicatin. Capital Asset Management (CAM) Cash Management (CM) Custmer Relatinship Management (CRM) Cntract Service Billing (CSB) Designer Express (DX) Designer Express Develper (DXD) Designer Express fr Viewer (DXV) DX Data Entry (DXE) - prvides the ability t use Strategic Planning in insightunlimited. This functinality enables end users t design a budget r frecasting input frm using any table in JDE incrprated with user-defined data cllectin clumns that hld key driver infrmatin fr rbust mdeling. Page 6 f 78

7 Fixed Assets (FA) General Ledger (GL) Grwers Management (GM) Hmebuilder (HB) Human Capital Management (HCM) Human Resurces (HR) Inventry (INV) Jb Cst (JC) Lease Management (LM) Master Data (MD) Manufacturing (MFG) Manufacturing Resurce Planning (MRP) Prjects Accunting (PA) Payrll (PAY) Prperty Management (PM) Purchasing (POP) Recnciler (RCL) prvides access t the insightunlimited Recnciler applicatin, where users run inquiries built in the Recnciler mdule Recnciler (REC) prvides access t the insightunlimited Reprting mdule that is used t edit the Recnciler templates Real Estate Management (REM) Scheduler (SCH) prvides access t the insightunlimited Scheduler applicatin Subledger Accunting (SLA) Service Management (SM) Sales Order Purchasing (SOP) Tax (TAX) Timesheet (TS) Warehuse Management (WM) 3 rd Party Prduct Licenses IMB Optim (OPM) QSftware Security (QSF) Page 7 f 78

8 User Interface insightunlimited adpts the mst recent Windws-style interface, using a Ribbn Tlbar which is rganized in menus by cmmn functinality. The cntents f the ribbn are cntextual; they change accrding t the item yu in which yu are fcused. The ribbn buttns are active when they are in clr and grayed ut when inactive. Backstage View Accessed by clicking the File menu, frm this view yu manage yur dcuments Menus - The different tabs acrss the tp f the screen Filters - Used t select the data n which t run the inquiry QBE Line - An additinal way t filter n data being returned in the inquiry Inquiry Results - The results returned after running the inquiry Status Bar - A custmizable bar that displays at the bttm f the screen, shwing specific details abut the inquiry Zm Cntrl A cntrl used t zm in and ut f the inquiry Grups within a ribbn - Buttns n the ribbn are rganized int grups accrding t functin. In the example f the Hme menu in Cnsle, the first grup is the Dcuments grup: Page 8 f 78

9 Backstage View The Backstage view within insightunlimited includes the set f cmmands yu use t d things t a dcument. Within this view, yu manage yur dcuments and see related data abut them; yu can create a new inquiry, pen and clse inquiries, utput inquiry results, view permissins, and mre. T access the Backstage view, click n File: Cmmands available within the Backstage View include: Open - Open an existing inquiry Open Frm - Open an existing budgeting frm Clse Inquiry - Clse the currently-pened inquiry Output t PDF - Exprt the currently-pened inquiry t PDF frmat Output t Excel - Exprt the currently-pened inquiry t Micrsft Excel Output t Wrd - Exprt the currently-pened inquiry t Micrsft Wrd Shw Prperties - View prperties fr the currently-pened inquiry Abut (Display prduct infrmatin, rle/respnsibility) User preferences (Set defaults) Excel frmat Clr fr Pian Lines Lcalizatin Settings date and number frmat t verride the Windws reginal settings; JDE language setting Change passwrd Exiting Backstage view - T quickly return t yur inquiry frm the Backstage view, click the arrw in the upper left crner r press ESC n yur keybard. Page 9 f 78

10 Menus Hme Menu Run - Execute an inquiry based n the currently selected filters t return a result set Open - Open a previusly saved inquiry frm the insightunlimited Repsitry Clse Inquiry - Clse the currently active inquiry Clse All Clse all pen inquiries Favrites - Add an inquiry as a favrite fr easy retrieval, manage favrites and retrieve previusly marked favrites PDF - Output single r multiple result sets in PDF frmat fr subsequent printing Excel - Exprt single r multiple wrkbks t Micrsft Excel Wrd Output single result set t Micrsft Excel Print Optins Set the ptins t exprt t PDF Excel Optins - Set the ptins t exprt t Micrsft Excel Wrd Optins - Select the ptins t exprt t Micrsft Wrd Enter Cmments Enter cmments in a cmment clumn Filter Selectins Specify selectins fr any filter regardless f whether the filter is available n the screen r nt User Defined Filters Define and save pre-set filter criteria t be used in inquiries fr bth Reprting and Cnsle Users Chse Selectrs Specify the current value fr the defined selectrs Srt Ascending Srt the selected clumn in ascending rder Srt Descending Srt the selected clumn in descending rder Restre Srt Restre t riginal srt rder Subttals/Headers Tggle whether subttals and headers are displayed in the inquiry Hide Details Set whether headers and ttals display withut the detail lines Shw Chart - Tggle whether chart, data r bth display in the inquiry Default Drill Link - The link that will be used as the default, meaning when yu duble-click n a value, that link will be used Restatement Menu Page 10 f 78

11 Exchange Rate Restatement - Display all exchange rates used in the current reprt, given the current filter settings Budgeting Menu Activities - Open the Budget Setup dialg Insight Ledgers - Define a ledger fr use in budgeting r frecasting Frms Define a frm fr use in budgeting r frecasting Open Frm Review budgeting frms and their related cycle and status, as well as pen the frm Enter Budget - Tggle ging in and ut f Budget Entry Mde, enabling yu t enter budgeting r frecasting data int the frm defined Enter Cmments - Enter cmments assciated t a specific rw Finalize - Enabled nly if a cycle is ready t be finalized, this buttn will prmpt yu with cnfirmatin request if selected Cycle Status - Open the Cycle Status dialg Uplad - Uplad yur Micrsft Excel wrkbk back int insightunlimited Dwnlad - Dwnlad the designated Micrsft Excel wrkbk frm the repsitry t the lcal wrkstatin Create - Create an Excel exprt t use the budgeting frm as a reusable mdel Page 11 f 78

12 Quick Access Tlbar The QAT r Quick Access Tlbar is lcated at the tp left crner f the screen and it allws yu t quickly access the peratins yu access mst frequently, such as Run: The buttns in the Quick Access Tlbar are retained after lgging ut and back int the applicatin. Optins with the Quick Access Tlbar - When yu click n the arrw t the right f the Quick Access Tlbar, yu have 3 ptins: Mre Cmmands Shw Quick Access Tlbar belw the Ribbn Minimize the Ribbn T custmize the Quick Access Tlbar, fllw these steps: 1) Click n the drp-dwn menu f the tlbar and select Mre Cmmands: 2) All available cmmands are in the left panel. Select the cmmand(s) yu wish t use by mving it t the right hand side. On the right side is a list f all buttns that are currently included in yur Quick Access Tlbar. Page 12 f 78

13 3) Click OK t save yur changes and return t the inquiry. T und an ptin in regards t the Quick Access Tlbar - T und an ptin, such as the ptin t place it belw the ribbn, click n the drp-dwn t the right f the Quick Access Tlbar and select that ptin again t de-select it. Shrtcut t add cmmands t the Quick Access Tlbar: 1) Highlight the buttn/functin yu wish t add t the Quick Access Tlbar, e. g. PDF. 2) Right-click and select Add t Quick Access Tlbar. Viewing the SQL statement being used t run the inquiry This is a cmmn functin that users add t their QAT First, yur Administratr must grant yu the capability t view the SQL statement being used t run yur current inquiry. This is set in Administratr in Advanced Capabilities under Feature Cntrl > Advanced Tuning. Set Editable t Yes and mark the checkbx t Shw the Advanced Tuning Feature. Once the capability is set, yu can add this cmmand t yur Quick Access Tlbar by ding the fllwing: 1) Click n the drp-dwn menu t the right f the Quick Access Tlbar. 2) Select Mre Cmmands. Page 13 f 78

14 3) Scrll t the bttm f the available cmmands and under the Cmmands Nt On Ribbn heading, highlight View SQL and click Add t add it t the right panel. 4) Click OK t return t yur inquiry. The View SQL cmmand will be added t yur Quick Access Tlbar. 5) After adding filter criteria t yur inquiry, yu can nw click the View SQL cmmand in the Quick Access Tlbar t view the SQL statement. Page 14 f 78

15 Minimizing the Ribbn There are 2 ways yu can minimize the ribbn: 1) Click the drp-dwn menu t the right f the Quick Access Tlbar and select Minimize the Ribbn: 2) Duble-click any f the menus, such as Hme: T maximize the ribbn again, fllw the same steps as listed abve, either ging t the drp-dwn menu t the right f the Quick Access Tlbar r by duble-clicking n any f the menus. Page 15 f 78

16 Getting Started Lgging In As sn as yu launch yur insightunlimited applicatin, yu are presented with ur lg in dialg. 1) Enter in yur username and passwrd. (Yur insightunlimited Administratr can assist yu with this infrmatin if yu d nt knw it.) NOTE: JD Edwards Wrld Users will always use the same passwrd that they use t lg int JDE. 2) Yur default prfile r rle will display in a grayed ut clr. If these are the lgin credentials yu wish t use, click Start: 3) If yu need t change the Prfile r Rle, click User anther prfile r rle, at which pint the Prfile r Rle fields will be enabled and yu can select the apprpriate lgin credentials yu wish t use. (NOTE: In yur underlying ERP system, if yu have access t multiple envirnments, thse which are represented in insightunlimited Prfiles, r yu have access t multiple rles, yu much chse which ne(s) yu wish t use when using insightunlimited. If yu nly have access t a single prfile r rle, the applicatin will cntinue t lgin directly t that prfile r rle. ) 4) Once yu have dne that, click Next: 5) Once yu have successfully lgged in, yu will be in yur insightunlimited applicatin! Page 16 f 78

17 Multiple Prfiles and Rles In yur underlying ERP system, if yu have access t multiple envirnments (which are represented in insightunlimited Prfiles) r rles, yu much chse which ne(s) yu wish t use when using insightunlimited. If yu nly have access t a single prfile r rle, the applicatin will cntinue t lgin directly t that prfile r rle. NOTE: When a prfile r rle has been selected frm the drp-dwn menu, yu have the pprtunity t mark the selectin as a default prfile/rle by checking the Set as Default Prfile/Set as Default Rle checkbx in the dialg. The system will remember this selectin and n subsequent lgins will display it in the selectin bx by default. If this bx is disabled, this means that the prfile/rle selected is already marked as the default prfile. If yu have access t multiple rles in yur underlying ERP system and security is enabled fr yur chsen prfile, yu are prmpted t chse which rle yu wish t use when lgging int insightunlimited. The drp-dwn list is cmprised f all the assigned rles and an ptin called *ALL; *ALL represents the user s active rles assciated t *ALL rle in J. D. Edwards. If yu select a specific rle, nly the security fr that specific rle will be applied when security is applied at the rle level. If yu select *ALL, the security assciated with yur active rles in *ALL rle in J. D. Edwards will be applied when security is applied at the rle level. Items Validated After yu have entered in yur username and passwrd, the applicatin carries ut the fllwing tasks: 1) Determines which mdules yu are licensed t and enable them accrdingly. 2) Retrieves varius ERP settings, e. g. the current fiscal date perid and year, Business Unit Security and the Autmatic Accunting Instructins (AAIs) t determine the start f the Balance Sheet and Incme Statement bject accunts. 3) Retrieves user preference settings, such as the filters t be used and the inquiry views that will be enabled. 4) Retrieves user prfile settings, such as inquiry favrites. The applicatin may take a few minutes t fully activate depending n varius factrs such as the specificatins f the client machine, the lcatin f the ERP server and the cnfiguratin f the prfile. While this is ccurring, the standard Windws hurglass icn will appear. A prgress update is available by viewing the messages in the prgress bar that appears n screen. When this initializatin prcess has been cmpleted, a welcme message will be shwn at the bttm f the main inquiry screen. Page 17 f 78

18 Access t Inquiries In rder t view an inquiry, a Cnsle user must be granted Read Permissins t the inquiry as well as the flder(s) in which it resides. Fr example, if a Reprting user has an inquiry in the belw path, this user wuld need t grant Read Permissins t the inquiry itself as well as all the flders in the tree structure in which it resides: Accunting Dept Shared Reprts, Mnth End Reprts, and January. Page 18 f 78

19 Making Selectins Overview There are several ways t select data within insightunlimited. In Cnsle reprts, the Pwer User wh creates each reprt determines which f these are available t the Cnsle user. Filters Visual Assist Query by Example (QBE) Line Additinally, there may be filters that are being applied t the inquiry that are nt displayed; these are als set up by the reprt designer. Frm the Hme menu, yu can click n Filter Selectins t view all filter selectins within that inquiry, regardless f whether they are displaying r nt. Filters Filters, placed at the tp f the screen, allw yu t narrw dwn yur inquiry results by selecting the data t be displayed. Each template has different filters, which are set up by the pwer user fr Cnsle users. The filters shwn belw are thse in the General Ledger Balances Template: An asterisk (*) is a wildcard, meaning all selectins will be returned fr that filter unless a specific value(s) is entered. Once yu have tabbed ut f the filter r clicked smewhere else, the filter will highlight in red if the selectin is invalid. If yu run the inquiry, yu will receive a validatin errr that tells yu which value(s) in the filter is nt valid. Filter data is verified using the mdel Business Unit(s) defined during the applicatin cnfiguratin prcess. Therefre it is pssible that the user may enter what they cnsider t be a valid entry, nly fr it t be rejected as being invalid. In such cases it is highly prbable that the entry has nt been included within the mdel business unit. This scenari can be avided thrugh the use f visual assists r accunt ranges. Page 19 f 78

20 Multiple filter selectins can be made by using a cmma t separate values. When multiple values are entered int a particular filter, the backgrund clr f the filter is changed t green. This is fr visual purpses nly and des nt change any functinality. (The nly exceptin t this is when in Chinese input mde. In this case, Chinese characters, cmmas and clns are nt recgnized by filters. This is due t the cmma and cln being different characters in Chinese punctuatin. ) When making multiple selectins, each selectin is validated. If any f the selectins are invalid, the entire filter is shwn in red. T determine which value(s) is invalid, hver ver the filter t see a help message with this infrmatin. There are 4 types f filters: 1) Standard Filter - The mst cmmn type filter is the Standard Edit Filter; yu can select data by typing directly int the filter r by using the assciated Visual Assist t make selectins. An example is the Object Accunt filter: 2) Grup Filter - Grup filters are a special type f standard edit filter and share many cmmn features, such as the ptin t type directly int the filter and use a Visual Assist. The unique aspect f a grup filter is its ability t wrk with multiple sets f related items. Grup filters are used t grup items tgether - categry cdes, attributes, r subledgers. The belw example shws hw t make multiple selectins frm bth Business Unit Categry Cdes 1 and 2. In this case, we are selecting values 110, 115 and 120 frm BU Categry Cde 1 and values 210, 220, 230 and 240 frm BU Categry Cde. 3) Date Filter - The Date Filter allws yu t select data based n a perid r range f dates using frm the Frm and T filter cntrls. 4) Hierarchy Filter - The Hierarchy Filter allws yu t select and apply selectin criteria t any hierarchies that have been created: There are 2 ways t select criteria in a filter: 1) Manual entry a. Click within the filter. b. Type in the value. c. T validate the value, click ut f the filter using the left muse buttn r press Tab t g t the next filter. 2) Visual Assist Page 20 f 78

21 Mre n Standard Filters A standard edit filter allws yu t input/select values fr ne data element. The fllwing ptins can be used in standard filter fields. These can be used in any cmbinatin by separating each value with a cmma. Optin Example Descriptin Item A Items that are equal t the ne item listed in the filter List f Items A,B,C Items that are equal t the list f items in the filter Range A:C Items that are in the range f values in the filter (This feature is nly available fr manual entry within the filter itself, rather than with the Visual Assist. Hwever, when using the Visual Assist, any ranges that have been manually set are displayed.) Greater >C Items that are greater than the value specified in the filter Than Greater >=C Items that are greater than r equal t the value specified in the filter Than r Equal T Less Than <C Items that are less than the value specified in the filter Less Than r <=C Items that are less than r equal t the value specified in the filter Equal T Wildcard C* The wildcard is psitinal and will bring back all the items that start, end r cntain a specific value. This example will return all values that start with the letter C Nte: Filter fields that are used t define the amunt clumns (e. g Perid, Ledger & Year n the Balances Template) can nly use single values r lists. Filtering n blank text - BLK is the default setting fr BLANK. The text can be used as a single value r as part f a list f values. This special text is cnfigurable in Reprt Optins, as is the setting fr Missing Text. Equal t/nt equal t buttns - By default, all filter criteria is applied with equal t lgic. T change a value t nt equal t, click the equal buttn n the filter field. This will change the buttn frm equal t NOT equal t. Clicking it again changes it back t equal t. NOTE: The nt equal t ptin cannt be used when using an asterisk (*) (all selectins) as this wuld mean exclude all and wuld mean that n results are ever returned. Page 21 f 78

22 Optins when right-clicking n a standard filter: Shw Descriptins set whether the assciated descriptins display fr these values in the inquiry What s This? - displays the assciated captin, file name and field name Mre n Grup Filters Right-click in a grup filter t display a list f available categry cdes and their respective descriptins: Once a grup is selected (such as BU Categry Cde 02), a standard clumn representing that grup will autmatically be displayed in the inquiry results. Selecting specific values in a grup filter - Once selected via right-clicking with the muse, a syntax is created with a wildcard t shw all values. Either manually type in values in place f the wildcard r use the Visual Assist t select specific values. In the belw example, we are filtering fr recrds where: Business Unit Categry Cde 1 = 195 r 197 AND Business Unit Categry Cde 2 = 260 r 270 And/r lgic when using multiple fields in a grup filter - When multiple fields are included in the filter, it is pssible t tggle between AND/OR lgic by right-clicking n the filter and selecting the apprpriate ptin. T uncheck the item nce it has been selected, right-click n the filter and click n the item t unselect it. Page 22 f 78

23 Display Padding Characters Optin when right-clicking n a grup filter - This ptin enables the display f any leading spaces r zers frm the cde fr presentatinal purpses nly. (Only the cdes and attributes that have been chsen fr inclusin are available fr selectin. This is set by prfile in insightunlimited Administratr. ) Using the nt equal t functin in a grup filter T d this, yu must have a valid selectin in the filter and then yu can click the equal t sign t make it a nt equals t sign. This functin des nt wrk if yu have a wildcard fr the categry cde r attribute. Mre n Date Filters When the dates in a date filter are grayed ut, it means that pen-ended ranges are being used. When bth the Frm and T filters are grayed ut, as shwn belw, it means all the dates within the system are selected: T change either the Frm r T date. fllw these steps: 1) Check the bx t the left f either the Frm r T filter: 2) Click in the filter and edit the date by ding either f the fllwing: a. Type the date directly int the filter. b. Select frm the drp-dwn calendar that appears when yu click the dwn arrw f the filter. Once the calendar displays, yu can als click the little arrws t the left and right f bth the mnth and year t fr mre selectins: Page 23 f 78

24 Cmbined Date Filter - This enhanced date cntrl is nly fund n certain transactin inquiries in the General Ledger, Fixed Assets, Jb Cst and Advanced Cst Accunting Mdules when using weekly reprting: Selecting Perid mdifies the filter cntrls t select Perid numbers, and selecting Weeks mdifies the filter cntrls t select weeks. This filter cannt be disabled as it is a safety feature t prevent the inquiry searching acrss the entire Accunt Ledger (F0911). NOTE: The cmbined date filter defaults t the JD Edwards current perid (General Accunting current perid fr cmpany 00000). Mre n Hierarchy Filters There are 2 parts t the hierarchy filter: 1) The drp-dwn list n the left that allws yu t select the hierarchy t use in the inquiry 2) The edit filter n the right that allws yu t filter n specific cmpnents f the hierarchy (levels and/r items) Viewing filter selectins - In the Filter Selectins dialg, yu can view yur filter selectins. 1) On the Design menu in the Setup grup, click Filter Selectins. 2) In the Filters Selectin tab, view all the filters currently being used t select the data returned n the inquiry. 3) In the Make Selectins tab, change yur filter selectin as needed. This will update the filters in the main inquiry screen. Hiding filters - T display mre data n the screen, yu can hide the filter selectin by clicking the (-) sign at the tp left crner f the filter sectin. Once hidden, a (+) sign appears and clicking it will display the filter sectin again: Page 24 f 78

25 Visual Assist Visual assists, available fr selected filters in Cnsle, prvide a way t search fr filter selectins. Activating the assist: Click n a filter and then click the magnifying glass buttn t the right-hand side f the filter. This brings yu t the Visual Assist dialg that is specific t that filter. It is split vertically int tw halves; the left panel displays a list f available selectins and the right panel displays the list f current selectins. Using the arrws, yu can mve the selectins as needed. (Nte that the available selectins were made by the Pwer User wh designed yur specific reprt.) Page 25 f 78

26 Query by Example Cnsle Users can access the Query by Example r QBE line; hwever, this functinality is turned ff by default and must be enabled by the Pwer User when designing the inquiry. When enabled, yu can use the QBE line t narrw dwn the search results. The QBE line can be used in cnjunctin with a filter (again, if the filter has been made available), s the tw criteria wrk in cnjunctin t return the data being selected. T use the QBE line, duble-click in the white space abve the relevant clumn and type in the search criteria. In the example belw, yu see 2 different filtering mechanisms: Exact Matching: Fr example, t search fr Object Accunt 5010, enter the exact value int the Object Accunt Clumn in the QBE line. All accunts matching this value will be displayed. Wildcard Matching: Sme text is used t identify selectins, giving a match at the beginning, end, r bth beginning and end f the character string. Fr example, the asterisk character (*) is used t search fr Object Accunts that start with 51, e. g. 5110, 5150, etc. Had the asterisk appeared prir t the value 51 (e. g. *51), then Object Accunts such as 1151, 1351, 2551, etc. wuld be returned using this criteria. Searching n *Sales* wuld return Stre Sales and Whlesale Sales as pssible selectins. Page 26 f 78

27 NOTE: Filtering based n exact matching is the quickest filtering mechanism. Full wildcard matching is the slwest. Therefre, it is recmmended that yu use the mst apprpriate matching mechanism fr yur desired search. Entering multiple filter criteria within a single QBE filter r clumn - Yu can enter in multiple filter criteria in a single QBE filter. Fr example, t search fr items with Banks and Cash in the bject accunt descriptin, the QBE wuld *Banks*,*Cash. QBE ptins - The belw ptins can be used in any cmbinatin by separating each value with a cmma. The fllwing can be used with either text (label) r numeric (value) clumns: Optin Example Descriptin Equal = Cmbined with ther ptins, this will return all values equal t the selectin. If nt specified therwise, an equal sign is always assumed. Nt Equal <> Cmbined with ther ptins, this will return all values nt equal t the selectin Item A Items that are equal t the ne item listed in the filter List f A,B,C Items that are equal t the list f items in the filter Items Range A:C Items that are in the range f values in the filter Wildcard C* The wildcard is psitinal and will bring back all the items that start, end r cntain a specific value (this example wuld return all values that start with the letter C) Blank <space> A space represents blank values in the QBE line The fllwing can be used with text clumns (labels): Optin Example Descriptin Greater >C Items that are greater than the value specified in the filter Greater Than r Equal T >=C Items that are greater than r equal t the value specified in the filter Less Than <C Items that are less than the value specified in the filter Less Than r Equal T <=C Items that are less than r equal t the value specified in the filter Page 27 f 78

28 The fllwing can be used with numeric clumns (values): Optin Example Descriptin Greater Than >10 When a number is entered, it is treated as an abslute value (this example wuld return items that are greater than 10 r less than -10) Greater Than r Equal T >=10 When a number is entered, it is treated as an abslute value (this example wuld return items that are greater than r equal t 10 and less than r equal t -10) Less Than <10 When a number is entered, it is treated as an abslute value (this example wuld return items that are less than 10 and greater than -10) Less Than r Equal T Number Greater Than Signed Number Greater Than r Equal T Signed Number Less Than Signed Number Less Than r Equal T Signed Number <=10 When a number is entered, it is treated as an abslute value (this example wuld return items that are less than r equal t 10 and greater than r equal t -10) >+10 When a specific sign ( + r - ) is used, nly values that are greater than that value will be returned (this example wuld return items greater than +10). The same lgic can be used fr negative values with a - symbl. >=+10 When a specific sign ( + r - ) is used, nly values that are greater than r equal t that value will be returned (this example wuld return items greater than r equal t +10). The same lgic can be used fr negative values with a - symbl. <+10 When a specific sign ( + r - ) is used, nly values that are less than that value will be returned (this example wuld return items less than +10). The same lgic can be used fr negative values with a - symbl. <=+10 When a specific sign ( + r - ) is used, nly values that are less than r equal t that value will be returned (this example wuld return items less than r equal t +10). The same lgic can be used fr negative values with a - symbl. Invalid selectin in the QBE line - Unlike filters, there is n warning message t tell yu that yu have entered in invalid data int a QBE line. Data selectins made in the QBE line are nt validated against yur ERP data. If the selectin yu enter des nt match any data, n results will be returned. Multiple values in the QBE filter that are all nt equal t values - T enter in multiple nt equal t values, yu need t put the nt equal t sign befre each value, fr example <>301, <>302, <>303. Page 28 f 78

29 Filters in cmbinatin with a QBE line - Yu can narrw dwn yur data selectin using bth filters and the QBE line. Fr example, yu culd define a range in the Object Accunt filter and use the QBE line t ignre a specific bject accunt within that range: Null Values Yu can filter ver null values by either using the QBE (Query by Example) line OR by using a Filter. 1) T filter ver null values by using the QBE line: a. Use the equals sign (=) in the specific clumn fr which yu want t filter ver null values. In the example belw, the = sign in the Subsidiary clumn results in all rws being returned with a null value in that clumn: b. When yu run the reprt, the text in the QBE changes t =NULL : 2) T filter ver null values using a filter fr any inquiry that uses mre than ne table in either a standard inquiry r ne that has been created by Designer Express: a. Frm within an inquiry, right-click n the filter fr which yu wuld like t display nulls and select Include Nulls. Page 29 f 78

30 Examples using the Include Nulls and Include Nn-Matching ptins: In the 1st example, we will use an HR inquiry. When filtering n Date Wrked frm the F06116, we nly get active emplyees wh have a timecard recrd fr 4/1/2005 thrugh 4/15/ rws are returned: Nw change the filter t include nulls. This shws active emplyees with timecards between 4/1/2005 and 4/15/2005 AND active emplyees with NO timecards in the F recrds are returned. Page 30 f 78

31 Nw change the filter t include nn-matching rws. This shws all the active emplyees in the F and thse emplyees that have a timecard in the F06116 fr the dates 4/1/2005 thru 4/15/ recrds are returned. Page 31 f 78

32 Fr the 2nd example, the scenari is that yu have a reprt that cmbines custmer data with address data and yu want t filter n a cuntry, say the United States. If yu nly say "US" in the filter, then the reprt will return just the custmers with an address in the US. If yu say "always include nulls", it will als include rws where the cuntry was set t Null. If yu say "include n match", it will include all custmers but will nly display address data fr custmers frm the US. Page 32 f 78

33 Clumns Cmment Clumns Reprting users can add ne r mre user input cmment clumns t a Cnsle reprt, and Cnsle users can input cmments n subtitles, subttals, and hierarchy and data rws. These clumns allw yu t add feedback and infrmatin t an item n an inquiry. Cmment clumns are stred in the repsitry at the reprt level. They cannt be shared acrss reprts. Cmment clumns are refreshed each time the reprt is run. Entering Cmments Once a Cmment Clumn has already been created, yu can enter in cmments in 1 f 3 ways. 1) Frm the Hme menu, in the Cmments grup, click Enter Cmments. 2) Duble-click the Cmment Clumn and yu will be taken t Enter Cmment Mde. 3) Hit F2 when fcusing n a Cmment Cell. Page 33 f 78

34 When yu are finished entering yur cmments, select Finish, Save Cmments r Cancel frm the ribbn at the tp f the page. Finish will save yur cmments and exits ut f cmment entry mde Save Cmments will save the cmments yu have entered and keep yu in cmment entry mde Cancel will cancel the changes yu have made t yur cmments since the last time yu saved them and exits ut f cmment entry mde * Nte that if yur reprt designer has defined rw headers and/r subttals, yu can enter in a cmment fr thse as well. Srting Data Data can be srted within a label clumn r within a value clumn. The reprt designer determines hw srting is set up, hwever Cnsle users can change this by fllwing the belw steps. 1) Open the reprt in Cnsle. 2) Highlight the clumn yu wish t srt s the srting ptins in the ribbn becme available. 3) On the Hme menu in the Display grup, click Srt Ascending r Srt Descending, depending n the rder yu wish t srt the values. (These srting ptins nly becme available nce a specific clumn is selected.) 4) Yur reprt will autmatically re-run with the srt sequence yu defined. In the example, we have selected Srt Descending fr grss sales amunt by custmer in an AR reprt: Ntice that yur subttals and frmatting are autmatically turned ff. That is because the subttals and frmatting were assciated with the previus srt defined, which is nw n lnger in use. Page 34 f 78

35 It is als imprtant t nte that Cnsle Srting des nt wrk if yu have Ranking enabled r if yu have a hierarchy enabled. Restring Srt Order within a Clumn - If yu have srted a clumn in ascending r descending results and yu wish t put it back in the rder it was riginally in, g t the Hme menu, in the Display grup, and click Restre Srt. This restres the srt rder f the reprt clumns t the way they were srted when the reprt was pened. Page 35 f 78

36 Running Inquiries Running an Inquiry When all f the filters have been defined, click n the Run buttn (n the Hme menu in the Dcuments grup) t run the reprt. The result set is shwn in the panel in the bttm half f the screen. Alternatively, yu can add the Run buttn t yur Quick Access Tlbar and use this instead. Htkey fr running an inquiry: The F5 functin key is a shrtcut fr running an inquiry. Titles The reprt designer must first create a title n the reprt, and then Cnsle users can edit it within the Cnsle Applicatin. Once a title is displaying in an inquiry, yu can access the Inquiry Title dialg by duble-clicking n the title itself. Yu can edit a title in yur inquiry, and within that title yu can use either static text r dynamic text. Static text is text that always stays the same, whereas dynamic text is based n filter selectin and updates accrding t the filter selectins. Fr example, if yu select the dynamic selectin f <Perid> in the title, each time the Perid filter data changes, the title will be dynamically updated t display that perid. If yu filter n the perid f March, the title wuld display March ; if yu filter n the perid f April, the title wuld update t shw April. In the Inquiry Title dialg, any dynamic text is dented with the < > characters. T set static text in the Inquiry Text dialg, manually type in the text yu wish t display in the title. T add dynamic text t yur inquiry title using the dynamic selectins: 1) In the Inquiry Title dialg, put yur cursr in the title sectin at the tp f the dialg. Yu will see a preview f the title, as yu are creating it, in the windw at the bttm f the dialg. 2) Sme templates have a default title, such as Saved Reprt Name. (This is available via the Special Dynamic Selectins drp- dwn menu.) Yu can leave this r change it, if desired. 3) If yu wish t use values frm ther filters in the title, chse the apprpriate filter field in the drp-dwn menu. 4) Click Add next t the designated item. Page 36 f 78

37 5) If yu wish t use a Special Dynamic Selectin, such as RunDate, select the apprpriate value in the drp-dwn menu. In sme cases yu will need t select hw yu want the data t display, s yu will d this in the drp-dwn field t the right f that. 6) Click Add. 7) Check the bx t Shw Title if yu wish t display it n the inquiry. 8) Click OK t exit the dialg and return t the inquiry. In the example belw, we have added 3 lines f dynamic text. Belw are the steps n hw this was dne. 1) Select Saved Reprt Name frm the Special drp-dwn in the Dynamic Selectins f the dialg and select Add. 2) Add the run date by selecting RunDate frm the Special Dynamic Selectins drp-dwn menu. Next t that, select Shrt Date. 3) Click Add. 4) Add the run time by selecting RunDate frm the Special Dynamic Selectins drp-dwn menu. Next t that, select Shrt Time. 5) Click Add. 6) T frmat any f the dynamic text, highlight the specific text and chse the frmatting yu wish fr that text. 7) Check the bx t Shw Title t display it n the inquiry. 8) Select OK. Page 37 f 78

38 The belw example n a Prfit and Lss reprt shws the static text Prfit and Lss Reprt n the first line, and n the secnd line the Business Unit filter is a dynamic selectin. In this case, there are 2 business unit values in the Business Unit filter, s bth display in the actual title: Page 38 f 78

39 Frmatting an Inquiry Title 1) Duble-click n the existing title t pen the Inquiry Title dialg. 2) Here yu can set a fnt, fnt clr and alignment f the title text. Nte that different frmatting can be used thrughut the title. 3) A preview is shwn at the bttm f the dialg. 4) Click OK t exit the dialg and return t yur inquiry. Belw is an example f different frmatting being used thrughut a title: Status Bar Once yu have run an inquiry, yu can see detailed infrmatin abut the results that were returned via the Status Bar. This is a custmizable bar that displays at the bttm f the screen, shwing specific details abut the current inquiry: Page 39 f 78

40 Managing Inquiries Clsing Inquiries Inquiries can be clsed in any f these ways: 1) Frm the Hme menu in the Dcuments grup, click Clse. 2) Frm the Backstage View, click Clse. 3) Use the Quick Access Tlbar, if cnfigured. Reprt Packs Reprt packs are a tl used t grup inquiries frm ne r mre Mdules. All inquiries can be pened at the same time, ne next t the ther in separate tabs within the same sessin f Cnsle. These inquiries can be clsed and exprted t PDF r Micrsft Excel in ne step. Reprt packs can nly cntain inquiries; they cannt cntain flders, templates r ther reprt packs. Reprt Bursting Reprt bursting is the ability t create separate files when utputting t PDF, Micrsft Excel r Micrsft Wrd. With this ability t define a file break, different sectins f a reprt are exprted t separate files. Yu have the ability t define a break n any srted clumn, even if it is nt subttaled, and even if it has a wildcard in its filter. Fr file breaks, yu can define the pattern fr the file names, which can include the filter selectins yu are using fr the file breaks. Reprt bursting is dne in the Breaks tab f PDF Optins/Excel Optins/Wrd Optins, depending n which yu are using. Belw we will shw an example f reprt bursting when exprting t PDF; hwever, the prcess wrks the same with Excel and Wrd. In this example, we are filtering n specific Business Units: In PDF Optins, we have set the ptins t page break after ttals and by filter selectin, using the Business Unit filter selectins as the Selected cmbinatins. Because we are filtering n Business Page 40 f 78

41 Unit, Business Unit is autmatically available t select as a parameter t use in the File Name. This list is dynamically updated based n the filter selectins yu have defined in the reprt. Nw we can click n PDF and the PDF utput will autmatically burst int several files based n the Business Units defined in the Selected Cmbinatins. The file name displayed is using the File/Wrkbk Name Pattern defined fr this reprt: If yu prefer t utput t 1 file and break instead int multiple pages (PDF r Wrd) r wrksheets (Excel) within the file, yu wuld chse the ptin t d that. Page 41 f 78

42 Fr PDF: Fr Wrd: Page 42 f 78

43 Fr Excel: When exprting t Excel, yu als have the ptin t define the Wrksheet Name Pattern fr the wrksheets within the file. Stpping an Inquiry Once is inquiry is running, yu can hit the Stp buttn in the Running Inquiry dialg t stp it frm running n bth the machine it is running n as well as the database. T cancel a reprt befre recrds are retrieved frm the database, yu must use the built-inprvider cnnectin ptin in insightunlimited Administratr. Page 43 f 78

44 Favrites Favrites are shrtcuts t existing saved inquiries within insightunlimited; yu can use them t quickly access yur mst cmmnly used inquiries. Frm within the inquiry yu wish t save as a favrite, there are 2 ways in which it can be added t yur Favrites: 1) In the Hme menu in the Dcuments grup, click Favrites. If desired, specify a name fr the favrite (this can be different than the saved inquiry name). If a different name is nt specified, the saved name f the inquiry is used. 2) In the Hme menu in the Dcuments grup, click the drp-dwn menu next t Favrites. Select Add Favrite. If desired, specify a name fr the Favrite (this can be different than the saved inquiry name). If a different name is nt specified, the saved name f the inquiry is used. Flder Structure - Yu can add yur wn flder structure within the Organize Favrites dialg. 1) In the Hme menu in the Dcuments grup, click the drp-dwn menu next t Favrites. Select Organize Favrites. 2) The rganizatinal structure f Favrites is displayed n the right panel. Using the buttns n the left, yu can add, mve, r delete a flder r favrite. Shwing Descriptins in the Grid As lng as a filter is available fr yu t use in Cnsle, yu can shw the descriptin f a value in yur reprt results. T d this, select the Shw Descriptins in Grid ptin when right-clicking n the filter: Page 44 f 78

45 In this example, if yu are shwing the descriptin f cmpany 1, this is hw the reprt results wuld lk: If yu uncheck the ptin t shw descriptins in the grid, this is hw the reprt results wuld lk: Alternatively, there is an ptin fr the Pwer User wh creates the Cnsle reprt t always shw the descriptin fr a filter value. Page 45 f 78

46 User Preferences The belw ptins are available in User Preferences, which is accessed frm the Backstage view: General Tab Exprt t Excel: The default Excel file extensin is.xlsx, hwever this can be changed t.xls using this ptin. Pian Lines: Set the clr f the pian lines when they are used within a reprt. Lcalizatin tab insightunlimited refers t language translatin as lcalizatin, and there are tw types f lcalizatin that can be dne within the applicatin: 1) JDE Language Supprt Custmers using the JD Edwards ERP system have the ability t use any f the alternate language captins stred in JDE. The JDE default language is read frm the User Display Preferences (F00921) Table, hwever it can be verridden n an inquiry by inquiry basis in Cnsle by changing the settings in this dialg. 2) User Interface (UI) Language Fr ERP system users, this is the language used in the user interface r display in the insightunlimited applicatin. Lcalizatin Cnfiguratin In this dialg, there are 2 main sectins: Lcalizatin, which applies t JDE ERP users nly, and User Interface, which applies t all ERP system users: Page 46 f 78

47 Lcalizatin Sectin (Only JDE ERP users will see this sectin in User Preferences.) Use the radi buttns t select the ptin that designates the JDE Database language translatin t be used in yur inquiries: 1) Use JDE Default Language Set by default, this setting uses the language as set in yur JDE system. 2) Use User Interface Language - This setting uses the language as defined in the User Interface Language Sectin in this dialg. 3) Specify Language - This setting uses the language specified in the drp-dwn menu t the right f the ptin. Enable Lcalizatin n all reprts When checked, this means that the language specified abve is used fr all inquiries. User Interface Sectin (This sectin is fr all ERP system users and applies t language translatin t the insightunlimited user interface.) Use the drp-dwn menu t select the user interface language t be used within insightunlimited. The applicatin must be restarted nce a different language is selected. Page 47 f 78

48 Linking Overview Cmmnly referred t as drilling, linking is a way f cnnecting ne r mre inquiries tgether. Linked inquiries may prvide a mre detailed view f a recrd, a summary view f a recrd, r an alternate view f the same infrmatin. With linking, yu can crss Mdules (e. g. General Ledger t Accunts Receivable) r stay within the same Mdule. Links can cnnect t existing inquiries r they can cnnect t standard templates. The inquiry yu link frm is the surce inquiry and the inquiry yu are linking t is the destinatin r target inquiry. Fr the Cnsle user, the link ptins have been pre-defined by the pwer user wh created the inquiry. Execute a Link There are 2 ways t execute a link: 1) Right-click n a cell and g t Fllw Links t chse the link yu wish t use. 2) Duble-click n a cell t use the default link. Default Link The default link, which is the last link that was used in the inquiry, can be recgnized in ne f these ways: 1) When yu right-click n a cell and g t Fllw Links, it is the ne with a checkmark next t it. 2) If cnfigured, it will display n the Status Bar at the bttm f the screen: 3) When selecting the drp-dwn next t the Default Drill Link under the Hme tab, it is the ne with a checkmark next t it. Page 48 f 78

49 Exprting Overview In insightunlimited, yu can exprt yur inquiry in any f these frmats: 1) In spreadsheet frmat using Micrsft Excel 2) In PDF frmat using Adbe Acrbat 3) In dcument frmat using Micrsft Wrd Yu can include up t TEN reprts in a single reprt pack when exprting a reprt pack. Exprting t Micrsft Excel Exprting t Excel can be dne in any f the fllwing ways: 1) Frm the Backstage view, click Exprt Inquiry. 2) Using the Excel buttn (the buttn itself r the drp-dwn menu) lcated n the Hme menu in the Output grup. 3) Thrugh the Quick Access Tlbar, if cnfigured. Optins n the drp-dwn menu belw the Excel buttn: Exprt - Same actin as clicking n the Excel buttn itself, this exprts yur current inquiry t Micrsft Excel. The shrtcut key f CTRL + E perfrms the same actin. Exprt All Single Wrkbk - Exprts all pen inquiries as a single Micrsft Excel wrkbk, each inquiry being a different sheet within the wrkbk. Exprt All Multiple Wrkbks Exprts all pen inquiries as separate Micrsft Excel wrkbks. Excel Exprt Settings in insightunlimited Administratr: Default exprt lcatin - Yur administratr is able t set the default exprt lcatin in Basic Capabilities in the PDF/Exprt tab. Micrsft Excel extensin - The default Excel file extensin is.xlsx. This can be changed, hwever, t.xls fr users using Micrsft Office 2003 and prir. The change can be made n a reprt-level basis in User Preferences (General tab) r n a user-level basis in insightunlimited Administratr. The ptin is set in Advanced Capabilities: IS Inquiry Settings> Exprt t File> Excel file extensin. ) Page 49 f 78

50 Excel Optins All settings in Excel Optins are nly used fr the inquiry/inquiries yu are currently exprting. Excel Optins can be accessed frm the Hme menu in the Output tab r frm the Backstage View by ging t Excel Excel Optins. General tab Overwrite Wrkbk* - Replace Sheet/Replace Bk ptins are used t replace the wrksheet r wrkbk if the same name already exists. Wrksheet Name Name f the wrksheet within the wrkbk (chse either Excel default r Use Pattern). If yu select Use Pattern, yu must specify the Wrksheet Name Pattern belw this ptin. T d this, select the arrw t the right f the drp-dwn menu t select the dynamic term yu wish t use, and then click Insert. Yu can use multiple terms, if desired. S fr example if yu wanted t shw the reprt name as well as the run date in the title f the wrksheet, yu culd use this pattern: <ReprtName> - <RunDate>. Optins tab Exprt Lcatin Lcatin where the Micrsft Excel file will be saved. (Default lcatin is %UserDcuments%, which is the lgged-in user's My Dcuments flder.) Enable Wrkbk Prtectin - Set a passwrd that will be required t pen this dcument in Micrsft Excel. Cver Sheet tab (Optins that nly apply t the cver page) Include Cver Chse whether t include a cver page (this will activate all ptins listed in this tab). Optins that can be included n the cver page: Prduct versin Versin f insightunlimited in which the exprt was created Reprt name Saved reprt name Reprt title Reprt title Lcatin - File lcatin f the reprt Creatr - Name f the reprt creatr User - Name f the user prducing the file Rle - Rle f the user prducing the file Date/time - Date and time the reprt was exprted t Excel Filter selectins - Filter selectins used in the reprt Calculatins - Calculatins used in the reprt Page 50 f 78

51 Restatements - Currency restatement values used in the reprt Reprt tab (Optins that nly apply t the reprt itself) Shw title Shw the inquiry title Shw gridlines Display gridlines Shw the text N Data when the inquiry has n rws Generate pages with n data Breaks tab (Optins related t breaks within the exprted reprt) Break Excel: Break after ttals Break by filter selectin (either all filters r selected filters) Break by Srted Clumn - Break by the specified clumn (nly clumns which are currently being used in srting will display) Split Excel (Used when a Break Excel ptin is selected): Break int wrkbks Break int wrksheets (breaks int multiple wrksheets within the same Excel file) Wrkbk Name Pattern - Dynamically set the name f the Excel wrkbk. T use a pattern, select the arrw t the right f the drp-dwn menu t select the dynamic term yu wish t use, and then click Insert. Yu can use multiple terms, if desired. S fr example if yu wanted t shw the reprt name as well as the run date in the wrkbk name, yu culd use this pattern: <ReprtName> - <RunDate>. Within the available dynamic terms are the filter selectins being used in yur inquiry. (S if yu are filtering n specific Business Units in the inquiry, "Business Unit" will be available t select as a parameter in the File Name.) Wrksheet Name Pattern - When yu have set the ptin abve t split int multiple wrksheets, here yu can dynamically set the names f the wrksheets within the wrkbk. T use a pattern, select the arrw t the right f the drp-dwn menu t select the dynamic term yu wish t use, and then click Insert. Yu can use multiple terms, if desired. S fr example if yu wanted t shw the reprt name as well as the run date in the wrksheet name, yu culd use this pattern: <ReprtName> - <RunDate>. Within the available dynamic terms are the filter selectins being used in yur inquiry. (S if yu are filtering n specific Business Units in the inquiry, "Business Unit" will be available t select as a parameter in the Wrksheet Name.) Page 51 f 78

52 *Overwrite Wrkbk Optins The Overwrite Wrkbk ptins cntrl hw the applicatin handles the exprt f a reprt with the same name as a previus exprt. The Overwrite Wrkbk ptins in the Excel Optins dialg are displayed as shwn belw. These ptins are nly enabled if the Create Unique Filename User Preference (set in User Preferences frm the Backstage view r set in Advanced Capabilities) is nt enabled. (This is because the Create Unique Filename ptin is used t prevent a file verwrite frm ccurring when the name f the file is the same.) Replace Sheet - if there is an existing Micrsft Excel wrkbk/file with the same name, the wrksheet will be verwritten if the name is the same. Other sheets within the wrkbk will nt be changed. (This ptin is used when inserting/merging a new wrksheet int an existing file.) Replace Bk - if there is a Micrsft Excel wrkbk/file with the same name, the entire wrkbk/file will be verwritten. When ne f these ptins is enabled and yu try t exprt t a Micrsft Excel file with the same name, yu will receive the fllwing message: If yu answer Yes, the Micrsft Excel sheet r wrkbk will be verwritten, depending n hw yu have set the Overwrite Wrkbk Optin. If yu answer N, yu will return t the Save As Micrsft Excel dialg. Page 52 f 78

53 Overwrite Wrkbk ptins disabled - When the Create Unique File Name Capability is enabled, the Excel Optins dialg will have the Overwrite Wrkbk Optins disabled: The reasn fr this functinality being disabled is that every time an exprt ccurs, a uniquelynamed Micrsft Excel file is generated. This prevents a file verwrite frm ccurring since the name cannt be the same. The Create Unique File Name Capability is either in the User Preferences n the Applicatin Menu, r yur Administratr can set it in Advanced Capabilities under IS Inquiry Settings> Exprt t File> Generate Unique Name. Example f merging an exprted reprt int an existing Micrsft Excel wrksheet - Yu may want t merge wrksheets, fr example, if yu have a certain inquiry that yu run each mnth and yu want t merge the new mnth s data int the existing Micrsft Excel spreadsheet. T d this, fllw these steps: 1) The Prmpt fr File Lcatin Advanced Capability (under IS Inquiry Settings> Exprt t File) must be turned n by yur Administratr s yu are prmpted t chse the lcatin t which the file is saved. 2) Turn ff the Create Unique File Name ptin in either User Preferences (n the Applicatin Menu) r in Advanced Capabilities. (IS Inquiry Settings> Exprt t File > Generate Unique Name) 3) Set Exprt Optins prir t exprting: a. Select the ptin t Replace Sheet. b. Set a user-defined name fr the wrksheet. Page 53 f 78

54 In the belw example, we are running a balance sheet by mnth and with each new mnth, want t exprt the mnth s data int the existing Micrsft Excel wrkbk and have each mnth as its wn wrksheet. 1) First run the inquiry fr Perid 1 and prir t exprting, set Excel Optins apprpriately: 2) After exprting, save the Micrsft Excel file. 3) The next mnth, run the inquiry fr Perid 2 and prvide a user-defined Wrksheet Name in the Excel Exprt. 4) Upn exprting, yu are prmpted with the questin as t whether t verwrite the existing spreadsheet. Answer Yes t merge the wrksheets int ne Micrsft Excel wrkbk. There are nw 2 sheets within the wrkbk, ne sheet named JAN and ne named FEB. Page 54 f 78

55 Exprting t PDF Exprting t PDF can be dne in any f the fllwing ways: 1) Frm the Backstage view, click PDF. 2) Using the PDF buttn (the buttn itself r the drp-dwn menu) lcated n the Hme menu in the Output grup. 3) Thrugh the Quick Access Tlbar, if cnfigured. Optins n the drp-dwn menu belw the PDF buttn: PDF Same actin as clicking n the buttn itself, this pens yur inquiry in Adbe Acrbat. The shrtcut key f CTRL + P perfrms the same actin. Exprt All Multiple PDFs Exprts all pen inquiries int multiple PDF dcuments. Exprt All Single PDF Exprts all pen inquiries int a single PDF dcument. PDF Optins PDF Optins can be accessed frm the Hme menu in the Output tab r frm the Backstage View by ging t PDF PDF Optins. General tab (Optins that apply t bth the cver page as well as the reprt itself) Page Size Letter/legal/A4/etc. Orientatin Prtrait/landscape Layut Center hrizntally r vertically Scaling Scale f page Preserve Aspect Rati: Ensures that the inquiry will nt be distrted when using the varius scaling functins described belw. Smetimes it may be necessary t shrink/stretch the image t fit yur printing requirements, but this is nt nrmally the case and shuld be left checked in mst cases. Nne: Presents the printed utput ver as many pages as is necessary (bth frm a width and height perspective) t cntain all the clumns and rws within the inquiry. Fit t Height: The rws f the inquiry result set will be printed n a single page. Depending upn the number f clumns in the result set, the width is adjusted (if the aspect rati has been set t be maintained) t ccupy whatever space it needs t shw the cmpleted result set. Page 55 f 78

56 Fit t Page: The rws and clumns f the inquiry result set will be printed n n mre than a single page. If the aspect rati is nt maintained, then the result set is scaled t ccupy the full width and height f the page. If the aspect rati is maintained, either the width r height is cmprmised t eliminate distrtin. Fit t Width: The clumns f the inquiry result set will be printed n a single page. Depending upn the number f rws in the result set, the height is adjusted (if the aspect rati has been set t be maintained) t ccupy whatever space it needs t shw the cmpleted result set. Dcument Access Set a passwrd that will be required t pen the PDF dcument Cver Page tab (Optins that nly apply t the cver page) Include Cver Chse whether t include a cver page (this will activate all ptins listed in this tab). Optins that can be included n the cver page: Prduct versin Versin f insightunlimited in which the PDF was created Reprt name Saved reprt name Reprt title Title created within insightunlimited Lcatin- File lcatin f the reprt Creatr- Name f the reprt creatr User- Name f the user prducing the PDF file Rle (JDE users) / Respnsibility (EBS users) - Rle r Respnsibility f the user running the reprt Date/time-Date and time the reprt was exprted Filter selectins- Filter selectins used in the reprt Calculatins- Calculatins used in the reprt Restatements- Currency restatement values used in the reprt Lg (If selected, chse lcatin f lg and/r display dimensins f lg; default display dimensins = 35 Height and 90 Width): Page numbers Reprt tab (Optins that nly apply t the reprt itself.) Page 56 f 78

57 Shw title Shw lg (If selected, specify the lcatin f the lg) Shw privacy message (As defined in Basic Capabilities in Administratr) Shw gridlines Shw the text N Data when the inquiry has n rws Shw date/time Shw page numbers (If selected, chse the frmat f page numbers in drp-dwn menu) Shw lcatin (Lcatin where inquiry is saved) Shw prfile (Data Surce Prfile being used when the inquiry was run) Breaks tab (Optins related t breaks within the exprted reprt) Break PDF: Break after ttals Break by filter selectin (either all filters r selected filters) Break by Srted Clumn - Break by the specified clumn (nly clumns which are currently being used in srting will display) Split PDF (Used when a Break PDF ptin is selected): Break int files Break int pages (breaks int multiple pages within the same PDF file) File Name Pattern - When yu have set the ptin abve t split the PDF int multiple files, here yu can dynamically set the file names. T use a pattern, select the arrw t the right f the drp-dwn menu t select the dynamic term yu wish t use, and then click Insert. Yu can use multiple terms, if desired. S fr example if yu wanted t shw the reprt name as well as the run date in the title f the wrksheet, yu culd use this pattern: <ReprtName> - <RunDate>. Within the available dynamic terms are the filter selectins being used in yur inquiry. (S if yu are filtering n specific Business Units in the inquiry, "Business Unit" will be available t select as a parameter in the File Name.) PDF Optins defaults - There are 2 PDF ptins that can be set t always default int yur inquiries by ging t User Preferences frm the Backstage View: 1) Page Size 2) Page Orientatin These ptins are verwritten n an inquiry by inquiry basis thrugh PDF Optins. Page 57 f 78

58 Exprting t Micrsft Wrd Exprting t Wrd* can be dne in any f the fllwing ways: 1) Frm the Backstage View, click Wrd. 2) Using the Wrd buttn (the buttn itself r the drp-dwn menu) lcated n the Hme menu in the Output grup. 3) Thrugh the Quick Access Tlbar, if cnfigured. * This feature requires Micrsft Wrd 2007 r abve. Clicking PDF pens the inquiry in Adbe Acrbat, where it can be printed directly t a printer frm there. Optins n the drp-dwn menu belw the Wrd buttn: Exprt t Wrd - Same actin as clicking n the Wrd buttn itself, this exprts yur current inquiry t Micrsft Wrd. Using this ptin, the utput t Wrd will nly cntain the frmatting used in the reprt and will nt have any additinal parameters that a style sheet wuld use. (The utput will als be prtected s the cntents cannt be altered). Exprt using Style sheet - Exprt using a custmized, previusly-created style sheet. When yu select this ptin, yu will need t navigate t and select the upladed style sheet in the repsitry. Uplad style sheets - After yu have custmized yur style sheet, use this ptin t uplad it int the Object Repsitry. Dwnlad style sheets - Dwnlad the sample style sheet that is prvided in the Object Repsitry. Page 58 f 78

59 Wrd Optins Wrd Optins can be accessed frm the Hme menu in the Output tab r frm the Backstage View by ging t Wrd Wrd Optins. General tab (Optins that apply t bth the cver page as well as the pages the reprt is printed n.) Page Size As per style sheet/letter/legal/a4/ etc. Orientatin As per style sheet/prtrait/landscape Hrizntal alignment Left/center/right Scaling Scale f page Fit t Width: The clumns f the inquiry result set will be printed n a single page. Depending upn the number f rws in the result set, the height is adjusted (if the aspect rati has been set t be maintained) t ccupy whatever space it needs t shw the cmpleted result set. Fit t Cntent: The width f the clumns in the inquiry result change based n what is inside the cells. Use the specified style sheet Reprt tab (Optins that nly apply t the page the reprt is printed n) Shw gridlines Shw title Shw the text N Data when the inquiry has n rws Cver Page tab (Optins that nly apply t the cver page) Include Cver Chse whether t include a cver page (this will activate all ptins listed in this tab). Optins that can be included n the cver page: Prduct versin Versin f insightunlimited in which the dcument was created Reprt name Saved reprt name Reprt title Title created within insightunlimited Lcatin- File lcatin f the reprt Creatr- Name f the reprt creatr User- Name f the user prducing the file Rle (JDE users) / Respnsibility (EBS users) - Rle r Respnsibility f the user running the reprt Date/time- Date and time the reprt was printed Page 59 f 78

60 Filter selectins- Filter selectins used in the reprt Calculatins- Calculatins used in the reprt Restatements- Currency restatement values used in the reprt Breaks tab (Optins related t breaks within the printed reprt) Break Wrd: Break after ttals Break by filter selectin (either all filters r selected filters) Break by Srted Clumn - Break by the specified clumn (nly clumns which are currently being used in srting will display) Split Wrd (Used when a Break Wrd ptin is selected): Break int files Break int pages (breaks int multiple pages within the same Wrd file) File Name Pattern - When yu have set the ptin abve t split the PDF int multiple files, here yu can dynamically set the file names. T use a pattern, select the arrw t the right f the drp-dwn menu t select the dynamic term yu wish t use, and then click Insert. Yu can use multiple terms, if desired. S fr example if yu wanted t shw the reprt name as well as the run date in the title f the wrksheet, yu culd use this pattern: <ReprtName> - <RunDate>. Within the available dynamic terms are the filter selectins being used in yur inquiry. (S if yu are filtering n specific Business Units in the inquiry, "Business Unit" will be available t select as a parameter in the File Name.) Wrd Optins defaults - There are 2 Wrd ptins that can be set t always default int yur inquiries by ging t User Preferences frm the Backstage View: 1) Page Size 2) Page Orientatin These ptins are verwritten n an inquiry by inquiry basis thrugh Wrd Optins. Page 60 f 78

61 Style Sheets Style sheets are used t exprt insightunlimited inquiries t Micrsft Wrd using pre-defined frmatting, such as a crprate lg r title. insightunlimited users can create style sheets frm the Sample Style Sheet that is included in the insightunlimited Repsitry. Once the user creates style sheets frm the sample, these new style sheets can als be saved in the Object Repsitry. These style sheets can then be used as needed fr each specific utput style and the utput will be frmatted autmatically accrding t the style sheet. When exprting a specific inquiry t Wrd, yu can select the style sheet yu wish t apply t the utput. T exprt t Wrd using a style sheet: 1) Click n the drp-dwn menu belw the Wrd buttn n the Hme menu in the Output grup. 2) Select Exprt using Style sheet. Creating a style sheet - A sample style sheet is prvided within insightunlimited and imprted int the repsitry at the end f the Prfile Wizard Setup Tasks. All style sheets must be created using this sample. This is because we use hidden text that must be present in a style sheet if used with ur prduct. Belw are the required steps: 1) Dwnlad the sample style sheet. a. Click n the drp-dwn menu beneath the Wrd buttn and select Dwnlad style sheets: b. Navigate t the sample style sheet in the repsitry by ging t Dcuments > Style Sheets, selecting Sample Style Sheet, and clicking Open: Page 61 f 78

62 c. Yu are then prmpted t save it n yur lcal drive r netwrk drive. Navigate t wherever yu want t save it and click Save. d. Click Yes t pen the Wrd style sheet. Page 62 f 78

63 2) Custmize the sample style sheet. a. Within Micrsft Wrd, start by clicking n the Shw/Hide buttn t see the frmatting being used n the sample style sheet: b. Nw yu can see the default frmatting: The fields that display here are custm dcument prperties that nly exist in the sample style sheet. This is why it is imperative that all style sheets are created frm the sample style sheet that is included in the repsitry. T see the prperties that can be used by insightunlimited within a style sheet, frm the Insert tab in Micrsft Wrd, access Quick Parts>Field>Dc Prperty. The fllwing 5 prperties listed can be used in an insightunlimited style sheet: Chart Cver Name Table Title Page 63 f 78

64 c. Duble-click in the header t see the default header design, where by default the header is set t be different n the first page. d. If yu hit enter enugh times t g t the secnd page, yu see that the reprt title defaults nt page 2 and every subsequent page: Page 64 f 78

65 e. Custmize as desired, fr example entering in yur cmpany name and/r lg in the header f the first page r subsequent pages. Save the dcument using a different title t differentiate it frm the default sample style sheet. In the example belw, we have put the cmpany name in the header f the first page and added text t the bttm f the first page. Tp f page: Page 65 f 78

66 3) Uplad the custmized style sheet int insightunlimited Cnsle and save it in the repsitry. a. Click n the drp-dwn menu belw the Wrd buttn and select Uplad style sheets: b. Navigate t where yur custmized style sheet is and click Open: c. Yu are prmpted t save the file in yur repsitry. Save it in the Style Sheets flder, using the custmized name, and click Save. (Nte that yu must have the prper permissins granted in rder t save t this flder). Page 66 f 78

67 4) Run yur reprt. 5) Exprt t Wrd using yur style sheet. a. Click n the drp-dwn menu belw the Wrd buttn and select Exprt using Style sheet. b. When prmpted, select the custmized style sheet yu wish t use and click Open. Page 67 f 78

68 6) Yur reprt will be utput t Micrsft Wrd using yur custmized style sheet. Permissins fr uplading a new Wrd style sheet t the Style Sheets flder - On the Hme menu, beneath the Wrd buttn, there is an ptin t Uplad style sheets. This is the ptin yu use t uplad Wrd style sheets t yur Object Repsitry. If yu are nt able t save t the Style Sheets flder within yur Object Repsitry, check with yur insightunlimited Administratr as prper permissins must be set n this flder in rder t be able t save dcuments within it. Page 68 f 78

69 Selectrs Overview A selectr is a feature that enables yu t select a filter value via a drp-dwn list; it can be used instead f standard filter selectin t create a clumn in yur inquiry. Selectrs cntain a list f available values which map directly t anther item. Use Selectrs Selectrs can be used in reprts designed fr Cnsle. They prvide a means f limiting inquiry settings and prviding security. This can be dne thrugh the use f Fixed Value type selectrs, where users are limited t chsing frm the available values in the selectr. Once a selectr is added t Cnsle Filter Layut, Cnsle users will nly have the ability t change the filter value by the prvided Selectr cntrl bx. Additinally they will be limited t the values chsen within the Fixed Value type selectr. NOTE: If the selectr is a RIO bject and RIO Optins are set such that the current value is subscribed t RIO, the Cnsle user will be presented with the fllwing dialg when trying t change the current value: Page 69 f 78

70 The tw ptins are: Cancel the changes (D nt change the current value in the inquiry.) Unsubscribe the bject frm the Reusable Inquiry Objects and update this inquiry s versin nly - Change the current value in the inquiry and unsubscribe the selectr frm RIO, meaning ther reprts subscribed t the selectr will nt reflect any change. Change a selectr value 1) Frm the Hme menu in the Filters grup, click Chse Selectrs. 2) If the RIO Optins fr the selectr have been set s that users are able t change the current value in the selectr, yu will see a drp-dwn menu t the right f the selectr where they can chse a current value. 3) If the RIO Optins fr the selectr have been set s that users are nt able t change the current value in the selectr, yu will see the value f the selectr but nt be able t change it. In the belw example, the PDSELECTOR is set s that yu can change the current value, hwever BUSELECTOR is set s that yu cannt change the current value. Page 70 f 78

71 If the selectr is a separate filter in the inquiry, the same principle applies; if RIO Optins are set t nly subscribe the available values f the selectr, the Cnsle user can change the current value f the selectr: Hwever, if the inquiry designer has set RIO Optins s that bth available values and the current value are subscribed t RIO, the Cnsle user is prmpted t cancel the changes r unsubscribe the selectr frm RIO and update that inquiry nly. Page 71 f 78

72 Charts and Graphs Overview insightunlimited can display reprt data in graph r chart frm. A Pwer User designing a chart fr a Cnsle user has cmplete cntrl ver all aspects f the chart appearance, including chart type, axis settings and regressin lines. When yu exprt t PDF r Micrsft Wrd, the chart will be included n the reprt. insightunlimited prducts, hwever, d nt supprt exprting charts t Micrsft Excel. By hvering ver the infrmatin in the chart, yu can see additinal infrmatin; this infrmatin varies depending n the type f the chart. Fr example, with bar charts, yu can see the value being represented by the chart by hvering ver each bar. Chart Display Frm the Hme menu, in the Display grup, click Shw Chart. Here yu can tggle between these ptins: 1) Shw data nly 2) Shw data and chart 3) Shw chart nly Page 72 f 78

73 Currency Restatement Overview The Currency Restatement Mdule fr JD Edwards system users prvides currency cnversin f perid balances. This functinality allws multiple cmpanies with different base currencies t be recnciled int ne restatement currency. This functinality is available fr the fllwing templates: General Ledger Balances Jb Cst Balances Advanced Cst Accunting Balances In rder t use the Currency Restatement functinality, yu must be assigned a license fr the Currency Restatement Mdule. Additinally, yur insightunlimited Administratr needs t cnfigure the ptinal F1113 table in yur prfile in the Administratr applicatin. Access t Currency Restatement Perids Cnsle users have access t Currency Restatement perids if thse perids have already been saved in the perid filter by the inquiry creatr. It is nt necessary t have a separate Currency Restatement license assigned t the Cnsle user. Using Restatement Perids Currency Restatement is perfrmed by simply selecting restatement perids in yur inquiry and then running it. Restated perid values are selected in the Perid Filter and can be typed int the filter manually r chsen frm the Perid Assist. In the Perid Assist, the restated perids appear n the Restatement tab. Nt nly can yu use standard restated perids such as Restatement Perid 1, Restatement Perid 2, etc., but yu can als use Restated Quarters, Cumulative Perids, ITD Perids, and Year t Perids, etc. Page 73 f 78

74 In the belw example, Restatement Perid 1 has being added t the reprt. The Restatement Perid values are calculated every time the reprt is run. Selecting a restatement perid which is aggregated using multiple perids When yu use a perid such as RYT (Year t Restatement Perid) and RCE (Cumulative Restatement), insightunlimited cnverts the amunt based n the latest exchange fund in the range. S fr example, RCE3 will use the rate fr perid 3. This means that RCE3 is nt necessarily equal t R1 + R2 + R3, but instead is (P1 + P2 + P3) * Rate3. Viewing the Underlying Exchange Rate Once yu have run the reprt, yu can see the underlying exchange rate being used. T d this, g t the Restatement menu, and in the Restatement grup, click n Exchange Rates. Yu will see the tw currencies being used fr cnversin f the bject accunts, the assciated date and the tw exchange rates. Nte that if cnflicting exchange rate data ccurs, insightunlimited will use the mst recent value t make the calculatins. In the Restatement Exchange Rates dialg, tw different rates are listed, the Balance Sheet Rate and the Incme Statement Rate. (In Administratr, the balance sheet accunt range is designated by prfile.) The reasn there are tw rates is that year t date amunts are calculated differently fr the tw types f accunts: Fr P&L accunts, a restated year t date calculatin is each mnth s restated value added tgether. Fr Balance Sheet accunts, a restated year t date calculatin is the YTD AA balance multiplied by the YTD-Perid exchange rate. Page 74 f 78