Dear Parents: To enter your information, visit Joining SportsWareOnLine. Go to

Transcription

1 Dear Parents: Prior to trying out and participating on a team at Carondelet High School, student-athletes must provide the Athletic Department with current address, emergency contact, insurance, medical alert, health history information, a pre-participation physical, etc. To expedite this process, Carondelet High School will be using an online data entry system for the schoolyear. To enter your information, visit Joining SportsWareOnLine Instruction Go to Example Scroll to the middle right hand of the screen and click the Join SportsWare button. Enter our School ID The School ID is Cougars1133. This is required to join the correct school. Enter athlete s first name and last name, parent s address, select CHS, and click the Send button. *If you have more than one student-athlete, you may use different

2 addresses, or the same address with different passwords for each student-athlete. Your request to join SportsWare will then be sent to the Athletic Trainer for review. Once your request is accepted, you will receive an with the Subject SportsWare OnLine Password Request. Open the and click the link to continue to SportsWareOnLine. *Sometimes this may go to junk mail. Please check your junk mail folder if you do not see this within 24 hours. Setting Your Password Instruction Go to the link in the that was sent to you. Example Enter your address, new password, and click the Save button. *If you have more than one student-athlete, you may use different address, or use the same

3 address with a different password for each studentathlete. If at any time you need to reset your password, go to enter your address, and click the Reset Password/Forgot Password button. Updating Your Information Instruction Go to Example Enter your address, password, and click the Login button.

4 At the top of the page is the Menu Bar. Click My Info : Update your address, emergency contact and insurance information. Fill in the information that has an asterisk next to it. Click on the General Tab Please fill out the following information: Student s First and Last Name Class Birth Date Sport 1, 2, & 3 (as applicable) o Please choose a fall sport for 1, winter for 2, and spring for 3, as applicable. o Please choose the sport followed by tryouts, if available. The athletic trainer will add what team the student-athlete is on when they make a roster. Click on the Address Tab On the first line of the Primary Address, please put the name of one parent/guardian. o Then fill out the home address and contact number(s) for that parent. o Please put an address in the Beeper box. On the first line of the Secondary Address, please put the name of the other parent/guardian if there is one.

5 o Only fill out the home address if it is different from the first parent s. o Fill out at least one contact number for this parent/guardian and an address if it is different from the first parent s. Click on the Emergency Tab Please fill out the following information: At least the first and last name, relationship, and cell phone numbers of 2 different emergency contacts who are not the parents/guardians. Click on the Insurance Tab Please fill out the following information: Insurance company s name, member or medical ID number, group number in the policy box (put n/a if not applicable), and type of insurance (HMO, PPO, POS, etc.). Attach a scan of the card if you can. If you have secondary insurance, please fill out that information as well. Click on the Medical Tab Please fill out the following information: Use the Alerts section to type in any allergies or other health conditions we should know about. o If the condition does not appear in the drop down list, you can manually type it in.

6 Enter any medications that the athlete is taking. o Be as specific as possible. o Type in the medication in the Medication box and click the Insert button just to the upper right of this box. o Repeat for each additional medication. o Please include all prescription medications as well as over the counter medications that are routinely taken. o Enter none for medications if the athlete is not currently taking any. Don t forget to click the Insert button. Enter the name and phone number of the athlete s primary care physician. Paperwork Tab. In this tab, you will be able to see when specific paperwork was completed or expires. This information is input by the athletics staff. When you have completed all tabs, press the Save button in the right corner. If at any time you wish to save and come back later, press the Save button in the right corner as well. Click Med History : Complete a Medical History questionnaire.

7 For the sport, select the first sport the athlete will be trying out for this school year. Please answer every question. For any yes answers, please describe in the comments box. For How old were you when you had your first menstrual period?, if you have had it, put yes and type how old you were in the comment section. If you have not, put no. For How many periods have you have in the last 12 months?, if you have had it, put yes and type how many in the last 12 months in the comment section. If you have not, put no. When you are done, press the Save button in the right corner. Click Forms : View/complete required paperwork. Note: SportsWare will also display You have? form(s) to complete/download on the main page. Please print the preparticipation physical by clicking Select next to the document, and Open on the left hand side. It must be completed by a licensed Medical Doctor (MD) or Doctor of Osteopathic Medicine (DO). o Do not forget to have them date, sign, AND stamp it. o When it is completed, scan and save it to your computer. o Go to the Forms tab and press the Add

8 button on the left hand side. o Choose the scanned physical file. o Title the document so that it includes the athlete s first and last name as well as the date the physical was signed. o Click Ok in the right corner. o It will show up on the bottom of the Attachments list. o The system will still say you have 1 form to complete until a member of the athletics department has accepted the physical. Have the student-athlete read, fill in, and sign the Ejection Form by clicking Select next to the document, and Open on the left hand side. o Please fill in names, dates, and all sports you plan on trying out for. o When you are done, press Save & Submit, and have the athlete electronically sign the form. Have a parent/guardian read and electronically sign the Concussion Information Sheet by clicking Select next to the document, and Open on the left hand side. o After reading the complete document, press Save & Submit in the right corner.

9 o A parent/guardian needs to be the electronic signature. o Type in first and last name, check the box, and press the Submit button. Have a parent/guardian read and electronically sign the Sudden Cardiac Arrest Information Sheet by clicking Select next to the document, and Open on the left hand side. o After reading the complete document, press Save & Submit in the right corner. o A parent/guardian needs to be the electronic signature. o Type in first and last name, check the box, and press the Submit button. Please download the Consent to Participation and Release to Treat form by clicking Select next to the document, and Open on the left hand side. o Please sign names and fill in dates. o If you have Adobe Reader, you can open the document, click the box to sign, and click Sign. Once signatures and dates are in place, you can save it and upload it to SportsWare o You may also print, sign, and date the form and

10 then scan and upload it to SportsWare. o You may also turn the completed form into the athletic director of athletic trainer. Have a parent/guardian read, fill in, and electronically sign the Parent/Student Athlete Agreement by clicking Select next to the document, and Open on the left hand side. o Please fill in names and dates. o A parent/guardian needs to be the electronic signature. o Type in first and last name, check the box, and press the Submit button. Have a parent/guardian read, fill in, and electronically sign the Transportation Permission Slip by clicking Select next to the document, and Open on the left hand side. o Please fill in names, dates, and initials. o A parent/guardian needs to be the electronic signature. o Type in first and last name, check the box, and press the Submit button. Click Ok in the right hand corner when forms are completed. Print: Print My Info and Medical History data.

11 Exercise: If exercises are suggested for the athlete by the athletic trainer, they will show up here. Notices And Handbooks: Please read all documents under this heading. Status: Will show you if athlete information and/or medical history is incomplete. Game Status: See athlete s game status. Practice Status: See athlete s practice status. Cleared to Play: See if athlete is cleared to tryout/play. You can check this page at any time to see if the athlete is cleared for tryouts as well as their practice and game limitations. If you have any questions, please contact the athletic trainer at the information provided below of the athletic office at ext. 168 for assistance. Sincerely, Stephanie Buika, EdM, ATC Athletic Trainer Carondelet High School sbuika@carondeleths.org ext. 142