FedEDI REPORTING GUIDE

Transcription

1 Introducing your new FedEDI REPORTING GUIDE Updated

2 Table of Contents SERVICE DESCRIPTION 3 DEFAULT REPORTS 3 REPORT DISTRIBUTION 3 REGISTRATION AND ENROLLMENT 3 REPORT TYPES 5 Return Item Report...7 Notification of Change Report...7 Remittance Advice Detail and Summary Report...7 Payment Information File...7 International ACH (IAT) Report...8 Social Security Beneficiary Report...8 REPORT SAMPLES 8

3 SERVICE DESCRIPTION The Federal Reserve s Fed Payments Reporter Service (FedEDI) allows Automated Clearing House (ACH) files to be screened for valuable ACH information such as return items, Notifications of Change (NOCs), International ACH transactions (IAT) and financial EDI messages. The service facilitates the conversion of this data into human-readable reports and the automatic distribution of reporting to designated addresses. FedEDI can provide your business with valuable information necessary to match ACH payments to documentation, such as invoices or payroll records, and can help ACH originators maintain compliance with payment system rules that require responses to changes in receiver account information and return item thresholds. Remittance advice detail reports can also be distributed in a machine readable format suitable for direct upload to your accounting system. DEFAULT REPORTS By default all ACH originators will be configured to receive reports of ACH returns and Notifications of Change (NOCs). Additionally, you may select from a menu of additional report options to meet your business needs. These report options are described in additional detail below. REPORT DISTRIBUTION FedEDI reports are encrypted and sent to a password protected Internet portal for retrieval. notifications are automatically generated to alert recipients that there are reports awaiting retrieval. The portal can be accessed at Please ensure that this site and the domain associated with the notification s (@ACHEDI.com) are not blocked by your company s internet policy. Reports are contained on the encrypted internet portal for a period of 60 calendar days. The procedures below cover the pull option of accessing the reports directly from the encrypted portal. A push option is available through a specific vendor. More information on report delivery options can be found at zixcorp.com. Initial account setup and ongoing maintenance associated with the portal is self-service by the owner of the address. REGISTRATION AND ENROLLMENT This service is set up by the bank. The first time a notice is received, the user will follow the process to register by following the link within the notice. Instructions for initial registration of an address and access to the encrypted online portal are found in the screenshots on the following pages: RETURN TO CONTENTS Welcome to Minnesota Bank & Trust 3

4 REGISTER AN ACCOUNT ( ADDRESS) The first time the portal is accessed, the user will need to complete a one-time registration process to establish a password and confirm control of the address. When the user initially registers an account, they will need to set up a password following the rules on the screen. RETURN TO CONTENTS 4 Introducing your new FedEDI Reporting Guide.

5 ACTIVATING AN ACCOUNT This is an example of the confirmation the user will receive. To activate the account, click on the Activate link. If the user sees a similar that they did not initiate, click the Decline link and notify the vendor immediately. REGISTER AN ACCOUNT ( ADDRESS) After submitting account information, the user will see a screen similar to this one. The next step is to check their normal inbox for a confirmation . This process is designed to confirm the user has control of this address. RETURN TO CONTENTS Welcome to Minnesota Bank & Trust 5

6 NOTIFICATION When reports are generated, portal users should receive a notification alerting them that they have new reports awaiting retrieval from the portal. The notification will vary depending on the software and provider. Locate the Open Message button or link in the notification and click on it. That will direct the user to the achedi.com portal where the user can sign in and access their reports via the portal. RETURN TO CONTENTS 6 Introducing your new FedEDI Reporting Guide.

7 REPORT TYPES RETURN ITEM REPORT This report provides information for return items and operator rejected entries received. The report provides information contained in the forward entry along with return information supplied by the RDFI, domestic ACH operator, or international ACH gateway operator. Customization of reports is available based on need. NOTIFICATION OF CHANGE REPORT This report converts and provides information for each notification of change entry received (COR SEC code). The report provides information contained in the original forward entry along with the change information supplied by the RDFI. ODFIs may find this report useful in helping them comply with the NACHA rule requirements associated with these entries. ODFIs can establish this report for their originators in order to automatically share this information. REMITTANCE ADVICE DETAIL AND SUMMARY REPORT These reports convert and provide information from the ACH entries for each selected SEC code. The following SEC codes can be selected for this report: CCD, CIE, CTX, PPD, WEB, POS. These reports contain payment and prenotification entries. Returns and NOCs are excluded. Provided the addenda records contain properly formatted EDI information, the information is shown in an easy-to-understand, humanreadable format. The summary report selects a few key components that most receivers find essential, while the detail report selects all of the obscure EDI information for the report. The detail report contains the necessary information needed by healthcare providers. Receivers and originators may find this information valuable in helping them easily understand the information that is exchanged between trading partners via the ACH network. Receivers can use this information to match payments to open accounts receivable entries. Note that if the receiver has an accounts receivable system that can import a machine-readable file of this information, then perhaps the Payment Data Information File would be a more useful option. PAYMENT INFORMATION FILE This machine-readable file contains the raw payment-related information that may be contained in certain ACH addenda records. Receivers with compatible accounts receivable systems can use this file to automatically post and close open receivable items in their accounting systems. This straight-through processing (STP) option could result in significant time savings and error avoidance when compared to using the human-readable reports that require manual accounting entries. Two machine-readable file options are available. The first is an as-is text extract of the Payment Data Information areas from the addenda records. The second is a fully NACHA-formatted file that contains the Payment Data Information along with entry and batch information. These files contain payment and prenotification entries. Returns and NOCs are excluded. RETURN TO CONTENTS Welcome to Minnesota Bank & Trust 7

8 INTERNATIONAL ACH (IAT) REPORT This report converts and provides information for each forward IAT entry received. The report can be generated for specific receiver account numbers and/or for all International ACH Transaction (IAT SEC code) entries received. SOCIAL SECURITY BENEFICIARY REPORT This report converts and provides information from multiple PPD and PPD+ entries from selected federal government originators into one easy-to-understand report. If, for example, the receiver is an extended care or child guardian facility, they likely receive many Social Security beneficiary payments for representative payees under their care. Note that if the receiver has an accounts receivable system that can import a machine-readable NACHAformatted file of this information, then perhaps the Payment Data Information File would be a more useful option. REPORT SAMPLES RETURN TO CONTENTS 8 Introducing your new FedEDI Reporting Guide.

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