ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE :: KADAPA DEPARTMENT OF INFORMATION TECHNOLOGY. Cir No: BC-ITD Date:

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1 ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE :: KADAPA DEPARTMENT OF INFORMATION TECHNOLOGY Cir No: BC-ITD Date: TRICKLE FEED MECHANISM IN CBS At present, Batch Transactions are being used in the branches for posting multiple transactions in CBS. Branches were advised to restrict the maximum number of entries in a batch for smooth posting. It is difficult to create and process multiple batches if there are hundreds of entries. Therefore, a tool has been provided by the Service Provider, called Trickle Feed Generator for posting transactions in bulk. The tool is not inbuilt in the application and hence no validations (whether deposit or CC/OD or Loan) will be done at the time of entry. Therefore all entries shall be posted with utmost care and diligence. The following are some of the points which are to be taken care while posting entries in the tool. There is no validation in the tool whether the account is deposit or CC/OD or Loan. Hence account type and account number shall be entered diligently. Closure transaction for Deposit/CC/OD/Loan accounts shall not be posted. Partial debits to Term Deposits shall not be posted. Debits to loan accounts shall not be posted either Principal or Charges. Transactions to Reconciliation type of BGLs like Suspense Deposits-91740, Suspense General-91324, Suspense Advances-91325, Unclaimed Deposit-91819, Sundry Advance-91041, Festival Advance etc shall not be posted. There shall not be any posting restrictions like freeze, stop etc. Balance in DL/TL accounts shall not become zero by posting credit entry else system will treat the credit entry as closure voucher. Debits to CC/OD accounts shall not be posted. Special Characters shall not be used. The detailed operational procedure using Trickle Feed is explained in the annexure. Clarifications required, if any, may be sought from Head Office, IT Department through their respective Regional Offices. (K PREETAM LAL) CHAIRMAN ANNEXURE There are 4 stages in Trickle Feed Mechanism. 1. Installing the Trickle Feed file (one time measure). 2. Posting the transactions through Trickle Feed. 3. Uploading the text file generated through Trickle Feed. 4. Verification of report. 1. Installing the Trickle Feed file Copy the Trickle Feed File Generator folder on to the desktop. Double click on setup.exe file. System prompts as whether to run this setup file. Click on YES. A blue screen will be displayed. Click on OK button. Next screen will be displayed.

2 Click on the computer icon. System prompts to select Program group. Retains the default value i.e., Trickle Feed File Generator under the option Program Group and click on Continue button. System shows the following message Click on Yes. If system prompts the above type of message further click on Yes. A message Trickle Feed setup was completed successfully appears on the screen. Click on OK button. Creation of Shortcut Go to Start Programs Trickle Feed File Generator. This folder contains red coloured icon with a name Trickle Feed File Generator. Right click on Trickle Feed File Generator icon (with red colour). Select Send to option and select Desktop (create shortcut). Then a shortcut appears on the Desktop with a name Shortcut to Trickle Feed File Generator. Rename the file with Trickle Feed. The above process is a onetime measure and need not be done every time. 2. Posting Transactions through Trickle Feed Double click on the shortcut icon created on the desktop i.e. TrickleFeed. Then the following screen appears.

3 Click on New button. Then transaction type gets highlighted. Based on the type of account (deposit/cc/od/loan) and type of activity (Credit/Debit), required option has to be selected in the drop down box as per the table given below. ACCOUNT TYPE DEBIT CREDIT CODE CODE DEPOSIT CC/OD LOANS BGL After selecting the Transaction Type press enter key to go to the next field (Account number). Enter the Account number and press Enter key. Enter the Amount in Amount field and press Enter key. Only two decimals are allowed. Select required description in Description 1 field. If the description in Description 1 is not suitable, then type the required description in Description 2 field. Cursor will be automatically moved to save button. Press enter key (or click on save button). The completed entry will appear in the top right corner of the screen. Repeat the above process for the remaining entries. After completing the data entry, ensure that total debit and credit amount is tallied.

4 If any modifications are to be done in Account number, Amount, Description fields, select the row to be modified and click on Modify button. The details of the selected row will appear at the left of the screen. Modify the required fields, if necessary. If the entire row is to be deleted then select the row to be deleted and click on Remove button. After deleting the wrong row, create the correct row and ensure that amount of credit and debit is tallied. After completing the data entry, Click on File button and select Export option available at the top left corner of the screen. Ensure that Text File option (circle with dot denotes that the particular type of file is selected) is always selected. Click on Browse button to select the location where the file is to be saved. Select the location as Desktop and type the name of the file in File name field and click on save button.

5 The model screen will be as shown below. 3. Uploading the text file Copy the text file which is saved on the desktop and paste the copied text file in the following location in the Server. Application (E:)\ftp\Interfaces\Batch_Uploads User type with 40/50/60 only can upload the text file. The text file has to be uploaded in the following path. Branch Administration File Upload Screen Select the Upload Type as Salary in the drop down box. In the File Name field, click on Browse button. The file which was placed in Batch_Uploads has to be selected. For this, click on My Computer icon then double click on Application (E) Interfaces Batch_Uploads as per the screen shown below.

6 In the Batch_Uploads folder, select the file which is to be uploaded and click on Open button. The selected file will be uploaded and will appear as E\ftp\Interfaces\Batch_Uploads\ Enter the current date in the Processing Date field (Mandatory field) and click on Upload button. Queue will be generated. Authorise the queue. After successful authorization, a message FTP Succeeded with number of records--- appears. NOTE: If the file is not copied into destination directory, file will not be uploaded. If the debit/credit batch total does not tally, the file will not be uploaded. Same file cannot be uploaded again. List of possible errors and reasons thereof are given below Error1 The input file is either not present in the correct location or it is empty

7 Reason Error2 Reason Error3 Reason Input file is not copied in the proper directory or the first line in the input file is empty (does not contain any record) Host Transaction Fired: Control Total Mismatch Total of Debit Transactions is not equal to the Total of Credit Transactions Host Transaction Fired: File Already Same file has already been uploaded and uploading again is not permitted Error4 Reason Index is outside the bounds of the array There is mismatch in the data entered in the tool e.g., account number It will take Maximum 30 Min. to process the Trickle Feed file at CDC. A report will be generated immediately after processing and will be sent to the reports folder of that particular date. The status of all transactions will be shown in the report. 4.VERIFICATION OF REPORT The Core Banking System will generate reports for each of the file uploaded into the system. The report is in normal text format. It contains status of each transaction (i.e., successful or unsuccessful) and an analysis of total debits/credits of the transactions processed. The transactions appearing in this report should be duly checked and authenticated by the checking official. The checked report shall be filed for audit purposes. A consolidated Voucher Verification Report containing all the transactions handled through trickle feed on that day will be generated at the time of EOD, which can be preserved. For failed transactions manual action has to be taken for reversal. The user has to manually reverse the failed transactions by debiting/crediting Systems suspense Rejected Trickle feed a/c Note: Create a folder Trickle Feed Uploaded Files in the Hard Disk Drive (TRAINING: G) of the server. Copy all the files after uploading to the folder Trickle Feed Uploaded Files date wise for future verification.

8 REUSING THE SAME TEXT FILE WITH OR WITHOUT MODIFICATIONS If the same file already uploaded is to be used once again with or without modifications, then the same file has to be imported into the tool and renamed as per the following procedure. Double click on Trickle Feed icon. Go to File and click on Import button. As we are reusing the already uploaded text file, select file type as text file and click on Browse button. Select the location and file to be uploaded and click on Open button. Then select either of the following options. Append to add the data in the text file selected in addition to the data already existing in the screen

9 Clear & Insert to clear the existing data on the screen and insert the data in the text file selected After selecting one of the above options, click on Import button. A message appears on the screen showing that the data is imported. Click on OK. If any modifications are to be done, then double click on the row to be modified. Each row has to be modified individually. Then the data will appear at the left side of the screen. Modify the amount and other particulars to be amended and click on save button. If new row is to be added, click on New button and enter the transactions as per the procedure explained in the above process. Ensure that Credit and Debit amount is tallied. If no modifications are to be done, then go to File and select Export option. Select the output format as Text file and click on Browse button. Select the destination location where the text file is to be saved and click on Save option (Rename the file). Repeat the steps 3 and 4 as per the procedure explained above. UPLOADING THE DATA USING EXCEL FILE If the data from the excel sheet is to be used for uploading through Trickle Feed, then the data in the excel sheet should be in the following format. Column A Transaction Type (as per the table mentioned above) Column B Account Number (only 11 digit) Column C amount with a maximum of two decimals Column D description with a maximum of 50 characters First row shall contain the headings as shown in the following figure. After ensuring that the data is in the above format, then the data in excel sheet can be uploaded as per the following procedure. Double click on the Trickle Feed file. Go to File and select Import option. Select the file type as Excel file and click on Browse button. Go to the file location and select the excel file to be imported and click on Open option. Then select either of the following options. Append to add the data in the text file selected in addition to the data already existing in the screen Clear & Insert to clear the existing data on the screen and insert the data in the text file selected After selecting one of the above options, click on Import button. A message appears on the screen showing that the data is imported. Click on OK. If any modifications are to be done, then double click on the row to be modified. Each row has to be modified individually. Then the data will appear at the left side of the screen. Modify the amount and other particulars to be amended and click on save button. If new row is to be added, click on New button and enter the transactions as per the procedure explained in the above process. Ensure that Credit and Debit amount is tallied.

10 If no modifications are to be done, then go to File and select Export option. Select the output format as Text file and click on Browse button. Select the destination location where the text file is to be saved and click on Save option (Rename the file). Repeat the steps 3 and 4 as per the procedure explained above.