Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 1

Transcription

1 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 1 Step 1: When you first open up Excel 2010, this is what you will see. This is considered an Excel worksheet. Step 2: Notice the bottom left-hand corner of the screen. You are viewing Sheet1. In other words, you are viewing worksheet #1. If you click the word Sheet2, you are viewing worksheet #2. If you click the word Sheet3, you are viewing worksheet #3. FYI (For your information) - To add a fourth worksheet, you will click the rectangle to the right of Sheet3. Try this now. You now have a fourth worksheet. Now, click the words Sheet1. You are back on the original worksheet.

2 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 2 Step 3: The easiest and fastest way to save a file is to click the icon that looks like a floppy file. Try this now. Step 3A: You will be directed to the Libraries screen. Click the New folder button you see near the top left.

3 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 3 Step 3B: Notice that a new folder appears with highlighted text. As you start typing, the words New folder will be replaced by the words you type. Choose a name for this folder such as your first and last name plus Excel documents. Type that now in the folder name field. Step 3C: Notice that the folder has now been created. Double click on this folder icon (and not the words) to open it up.

4 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 4 Step 3D: Now that the folder has been opened, you will assign a name to the Excel workbook. Step 3E: To do this, click on the File name called Book1 to highlight it. You are now going to give your Microsoft Excel workbook a name. You will call it Lesson 1.

5 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 5 Step 3F: After typing Lesson1, click the Save button. Step 3G: Notice that at the top of the screen, your Excel workbook has been renamed to Lesson1.

6 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 6 Step 4: Next, let s focus on cells. Please notice that the cell called A1 has a box around it. That is an active cell waiting for you to type something inside of it. This cell is called A1 because it is found under column A and row 1. Step 4A: Click cell C3. In other words, you have clicked on a cell in column C and row 3. Notice that C3 appears in the left-most open field and a box appears around the cell C3. Any number or word you type will now appear in cell C3 rather than any other cell. Step 4B: Type your first name in cell C3. See that your first name appears in two places: In the text field and inside cell C3. Step 4C: While the box is still surrounding cell C3, hit the Delete key on your computer keyboard. The name will disappear. If you hold down the Ctrl (Control) key and hit the letter Z, it will reappear. Ctrl+Z is the command to undo your last move. Step 4D: Hit the Delete key so that cell C3 is empty again.

7 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 7 Step 5: Click cell A1. Using lower-case letters, type the word one. Then, hit the Enter key on your keyboard. Notice which cell is now active. Step 5A: In that active cell A2, type two. Hit the Enter key. In the newly active cell A3, type three. Hit the Enter key. This is how the worksheet should look so far. Step 5B: Click cell B1. Using numbers this time, type the number 1. Hit the Enter key. Notice that the number 1 bounces to the right-hand side of the cell. In cell B2, type the number 2. Hit the Enter key. In cell B3, type the number 3. Hit the Enter key. This is how the worksheet should look now. Step 5C: Here is a neat trick. Click cell B1 and drag the mouse down to cell B3 and let go of the mouse. This is how the worksheet should look. Notice the dot on the bottom right-hand corner of cell B3. Step 5D: Put your mouse on top of that dot. Left click the mouse. Drag down to cell B6. See that Excel continues the numbers for you.

8 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 8 Step 6: Click cell C1. Type 100. Enter. In cell C2, type 125. In cell C3, type 150. Once again, click cell C1, drag the mouse down to cell C3. Let go of the mouse. Step 6A: Hover your mouse over that little dot on the lower right-hand corner of cell C3. Then, left-click the mouse, and drag down to cell C6. Step 6B: Notice that Excel followed the pattern by filling in the other three cells for you. You now have 100, 125, 150 typed by you and 175, 200, and 225 filled in by the Excel program. Step 7: Click cell C1. Drag the mouse down to cell C6. Notice that all those cells are now highlighted. Step 7A: Hit Ctrl+C to copy those number. Notice that the box is now flashing to show you that all those cells are ready to be pasted wherever you choose. Click cell D1 and hit Ctrl+V on your keyboard. The numbers will now populate cells D1 to D6. Click Ctrl+S to save your work.

9 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 9 Step 7B: Once again, click cell C1. Drag the mouse down to cell C6. This time, copy those cells by hitting the Copy button above. So, now you know two ways to copy the contents of cells. Either hit the Copy button or use the keyboard trick of holding down the Ctrl key plus hitting the letter C for copy. Either one will work. Step 7C: Here is another cool Excel trick to try. Click cell E1 and drag your mouse to the right to cell F1. Step 7D: Either hit the Paste key or hold down the Ctrl key on your keyboard and hit the letter V to paste those six numbers into cells E1 to E6 and cells F1 to F6. Then, Save your work by hitting Ctrl+S. Step 7E: Another way to save your work is to hit the little floppy drive icon near the top left-hand corner of your screen.

10 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 10 Step 8: Let s learn about formatting numbers. Above columns T and U of the worksheet is the Format icon with an arrow beneath it. Step 8A: Click column D by hovering your mouse over the letter D and left-clicking the mouse. Notice that the whole column is highlighted. Step 8B: Left-click the mouse on the arrow below the Format button. Step 8C: Click the Format Cells button on the bottom of that Format menu. This is what you will see.

11 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 11 Step 8D: Since we want to transform the numbers in column D to Currency, hit the Currency button. Make certain that you select 2 Decimal places and the $ symbol. Then click OK. Notice that every number in column D is now formatted as money. Save your work. Step 9: Let s transform Column E to decimals. Left-click column E to highlight it. Step 9A: Hit the arrow below the Format key. Scroll down and select Format cells.

12 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 12 Step 9B: Click on Number. Make certain 2 decimal places is selected. Then, click OK. Step 9C: Notice that Column E now contains the numbers in decimal form. Save your work. Step 10: Let s have fun with Column F. Step 10A: Click cell F1. Then, click the B format button to bold it in. Another way to do this is to use keyboard strokes Ctrl+B.

13 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 13 Step 10B: Click cell F2. This time, transform it to italics either by clicking the I format key or using the keyboard strokes of Ctrl+I. Step 10C: Click cell F3. This time, underline that number either by clicking the U format key or using the keyboard strokes of Ctrl+U.

14 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 14 Step 10D: Click cell F4. This time, let s change the color of the font. Click the arrow beside the letter A that has a red rectangle below it. Choose any color that you desire. I m going to choose light blue. Click the color of your choice. Notice that the rectangle color below the letter A has changed to that color. The number 175 is now written in that color as well. Step 10E: Click cell F5. This time, let s highlight this number in yellow. Notice the paint bucket with the yellow bar below it. Click that button. See what happens to the number 200 in cell F5.

15 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 15 Step 10F: Click cell F6. This time, let s highlight this number in dark purple. Notice that the paint bucket now has a purple bar below it. Also, notice that cell F6 is now filled with a dark purple color. Step 10G: Since the number is hard to read, let s change the font color to white. Click on cell F6. Click the arrow beside the font color button A. Choose the color white. See what happens now. Step 10H: Save your work by either hitting the floppy drive icon or hitting Ctrl+S. Step 10H: Let s imagine that you don t want to use color in cell F6 after all. If you have not done any other keystrokes, you can undo your last two steps by either typing Ctrl+Z twice or hitting the backwardpointing arrow twice near the top left corner of the screen. The number is back to the way it was. Save your work.

16 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 16 Step 10I: Let s imagine that you don t want to use color in cell F5 after all either. Click cell F5. Click the arrow beside the paint bucket. Click on the words No Fill. Notice that the yellow disappears from cell F5. Step 10J: Let s imagine that you want to change the color of a cell to a different color than you see populated in the paint field above. Click cell F1. Click the arrow beside the paint bucket. Then, click the words More Colors. In the Color box, choose your favorite color. I will choose Cyan. Then, click OK. Step 10K: Have fun changing the color of any cell you choose. Also, have fun changing the font color of any cell as well. If you like, make some numbers bold. When you are done, save your work. For example

17 Lesson 1 Excel Tutorial Learning how to use Microsoft Excel 2010 page 17 Step 11: Let s give the worksheet we ve been using a name. Since this has been an experimental page, let s give it the title Excel experiments. Look at the bottom left-corner of your screen. Right-click the mouse on the word Sheet1. Select the Rename button. Notice that Sheet1 is now highlighted. Begin typing. The word will automatically be replaced with what you type. Save your work. Congratulations! You have now given worksheet #1 the name Excel experiments. You also have learned several of the basic options available on Microsoft Excel. This is the end of Lesson 1. Congratulations clip provided by her paid membership with Animation Factory.com. This Excel 2010 tutorial is provided to you by Debbie Dunn, the K-8 Classroom Activities Examiner for Examiner.com.