Working with Cells, Rows, and Columns

Transcription

1 Working with Cells, Rows, and Columns It is important to remember that there is no way to undo actions in an EQSS. Before making changes you are unsure of, you might want to save the page, so that you can revert to it if necessary. Cut, copy, and paste cells Cut, copy, and paste works as it does in any other software. Right-click a cell, point to Edit Cell, and then click Cut, Copy, or Paste. You can also use CTRL+C, CTRL+V, and CTRL+X. Merge cells Suppose you enter a long heading in a cell. You don t want the text to be cut off, but you also can t widen the entire column. You can merge cells to accommodate the heading. Right-click a cell, point to Edit Cell, and then click Merge Right. Continue these steps until your heading fits across the cell. You can also press CTRL+M. To undo the merge, right-click the cell, point to Edit Cell, and then click Un-merge. You can also press CTRL+U. Cut, copy, and paste rows Cut, copy, and paste works as it does in any other software. 10. Click a row number to highlight the row. Drag your mouse to select multiple rows. 11. Right-click on the highlighted row, point to Edit Row, and then click Cut, Copy, or Paste. You cannot use CTRL+C, CTRL+V, and CTRL+X. Insert rows Right-click a cell, point to Edit Row, and then click Insert Above or Insert Below. 1

2 You can add additional header rows in this way. 2

3 Delete rows Right-click a cell in the row you want to delete, point to Edit Row, and then click Delete Row(s). You can select multiple rows. Sort rows To put the rows in alphabetical order, right-click a cell, point to Sort Rows by Column, and then click Ascending or Descending. Insert columns Right-click a cell, point to Edit Column, and then click Insert Left or Insert Right. Delete columns Right-click a cell in the column you want to delete, point to Edit Column, and then click Delete. Change column font Right-click a cell, point to Edit Column, and then click Font. The font window is like the font windows you would use in other software. Column preferences 1. Right-click a cell, point to Edit Column, and then click Preferences. 2. Type the number of decimal places you want shown. You can also use the arrows to choose a number. 3. Choose the cell alignment. 3

4 Gridlines Right-click a cell, point to Edit Column, and then click Gridlines. This window allows you to customize gridlines, so that you can emphasize certain areas of the EQSS or provide visual cues to help you find information. Select the row or column check box, then select the type of line you want to display, and then choose how think you want that line. The first setting, to show gridlines for all cells, is directly connected to preferences. If you change this setting, then the preference setting will change also. When rows or cells are copied and pasted, gridlines specified for them are not pasted. When a row or column is deleted, gridlines that were specified for that row or column remain. Change column width Drag the border of the column until you reach the desired width. Double-click on the border, and the column will automatically resize to the smallest possible width. 4

5 Size to Fit The EQSS can be sized, so that empty rows and columns will disappear. Click the Setup button and then click Size to Fit. 5

6 Shortcut Keys Shortcut keys consist of one or more keys you press on the keyboard to complete a task. Press F2 in a non-header cell Opens the Select Current Values window F2 in a header cell Opens the Specify Column Header Contents window Insert in a cell not in edit mode Inserts a row above Delete in a cell Deletes cell contents Double- click in a symbol or value cell Opens a chart Double- click EQSS title bar Maximizes the window Enter in a cell Turns on edit mode Enter in a cell in edit mode Moves to the cell below and stays in edit mode Arrow keys in a cell Moves up, down, left, right from cell to cell Ctrl+M in a cell Merges right Ctrl+U in merged cells Unmerges selected cells Copying Data to Excel 1. Select the data from the EQSS. 2. Right-click on one of the selected cells. 3. Click Copy to Excel. 4. In Excel, click a cell. 5. Press CTRL+V to paste the data. When pasted into Microsoft Excel, each value cell becomes a live-update real-time DDS link. 6