Creating Accessible Onscreen Books using PowerPoint Software for Mac (Microsoft Office 2010) Mari Beth Coleman, Ph.D. Jason R. Gordon, Ed.S.

Transcription

1 1 Creating Accessible Onscreen Books using PowerPoint Software for Mac (Microsoft Office 2010) Mari Beth Coleman, Ph.D. Jason R. Gordon, Ed.S. University of Tennessee *Feel free to use these directions, but please retain original credit. Also, please note that creating adapted books for students who do not have print disabilities may be in violation of copyright law.

2 2 What You Will Need to Create Books in PowerPoint 1. Scanner 2. Scanning Software 3. Microphone 4. Paint program (if you want to alter or remove text or make changes to scanned images) (Paint is built into Windows computers. PaintPen Free is a free app available from the Apple store). 5. Microsoft PowerPoint Software Step-by-Step Directions for Creating Books 1. Place the first page of the book you wish to scan face down on the scanner. Follow the manufacturer's instructions for scanning and scan the first page.

3 3 2. Rotate the image if necessary using the scanning software. 3. Save the page as a JPG or PDF. You may find it helpful to save the pages into a folder with the same name as the book title and save each page with a keyword from the title and its page number. This will aid you in locating the page you need when you transfer it to PowerPoint. 4. Paint Pen Free is a free application through the App Store.

4 4 5. Using the Paint Pen Free program, you can make changes to the scanned image. Simply open your image in preview then use the Command C to copy the scanned image, then paste into Paint Pen Free by using the Command V. 6. Some changes you might want to make are erasing stray marks or dark areas around the scanned image, separating the picture and text to make it more visually distinguishable, or erasing the text so you can make it bigger by retyping the text in PowerPoint. If your scanned image is exactly as you want it to appear in PowerPoint, you can skip the steps involving Paint Pen Free.

5 5 7. Make any changes you want to the page, such as using the eraser tool to remove text or stray marks. 8. Select the area of the page that you want to put into PowerPoint and copy it (using Command C ). 9. Open PowerPoint software.

6 6 10. Click Home and then Layout. From this Layout menu, choose a blank. 11. Click into the blank slide and paste (use Command V ) the picture you copied from Paint Pen Free. 12. Move and resize the image as needed.

7 7 13. In this example, the text was removed from the original page so that it could be replaced with a larger, clearer font. Before you insert any text, click Themes then Fonts to select the appropriate font style for your student. You can then click on Save Theme, to set fonts for the entire slide show. Choose a font that will be appropriate for the intended student. For this example, "Century Gothic", bold, 32 was used. This font was chosen in this example for very young children because the letter "a" appears in a plain style ("a"). By setting the font before you place a text box, you will not have to change the text for every page. Next, insert a text box by clicking Insert and then Text Box. 14. Place the text box where you want it and then type the text that was on that page of the book. Click inside the box with the cursor and begin typing your text.

8 8 15. a) To add highlighting to the text, you will use custom animation. First, highlight your text. On the menu bar, choose Animations and then Emphasis Effects. In the Custom Animation window choose Brush Color. 15.b) Access Animation Options by clicking on the action number (in this case #1) beside your textbox. to change the color of your selected text.

9 9 15. c) You will then set the options for the Brush Color. Under Animations tab, set Animation Options for actions such as: Start (On Click, With Previous, or After Previous) and Duration (your choice, but should be optimal and set to accommodate your student s visual processing pace). When you begin recording, you may need to play with the percent to make the timing of the highlighting fit with the speed at which you are recording your voice. 15.d) To change font colors use Reorder then click on Effects Options, Property.

10 Create a new slide by clicking Home then New Slide, Blank. 17. Save your PowerPoint book! Remember to save often so you don't lose your work! 18. Open the next scanned page of the book and repeat all steps until you have the pictures and text for all pages of the book on their own separate slide. 19.a) After you have all of the pictures and text in your PowerPoint book (and saved), you will record the audio for the text. To do this, click on your first slide (first page of the book) so that it is the slide showing in the PowerPoint screen.

11 11 19.b) Then set up your slide show to either transition manually or automatically (depending on the needs of your student). The manual option gives the student control to switch through slides at his or her preferred pace. Slide Show, Set Up Show then choose Manually or Using Timings. Timings can be used to automate transitions within and between slides. 20. Click Slide Show, then under Set Up, click Record Slide Show. You will then check to start recording from the beginning or start recording from current slide.

12 12 20.a) If needed, adjust the microphone level by clicking: System Preferences, Sound, and Input. 21.) Once you have set up your sound, you will record the narration. You need to be ready for this step, because as soon as you press Record Slide Show, recording begins. Once you select Record Slide Show, you will read the text on that screen and then mouse-click (or spacebar) to advance to the next screen where you will record the text for that page. Once you begin recording, you will record the entire book. Read each page and then click the mouse to advance until you reach the end.

13 Remember to leave pauses for the reader to have time to look at the pictures. At the end of the book, choose Save to save the narrations and slide timings. If you made a mistake, you can rerecord or go back and record from the slide on which you made an error. You can also rerecord only certain slides by pressing Esc after you record the slide but before you click to go to the next one. 23. IF YOU ARE USING HIGHLIGHTING: You will record your voice by clicking to start each page and then reading each word as it highlights. This can be tricky and you may need to hit escape and re-record slides to make sure the highlighting matches the recorded voice. If you are using highlighting, you must save the slide timings and the book will play automatically for the student. If the student clicks during the book, it will throw the timings off.

14 Access View (at the top of your screen) then Slide Sorter, to see a layout of all of the slides with the timing for each slide below it. Once you are happy with your book, save it and it is ready to be enjoyed!!