Welcome to the MICR Encoded Laser Checks Online Manual

Transcription

1 ur s Your olution M 90 Welcome to the MR ncoded Laser hecks nline Manual How o Use his Guide ontents ndex

2 2 How to Use his Guide Go to the How to Use his Guide page (this page). ext on page... Go to the ontents. Go to the previous page. Go to the next page. Go back to the previous link. Go to the ndex. ndicates a jump to a topic. ookmarks appear in the overview window to the left of the document window. hese bookmarks are similar to a table of contents. ote: his manual is best viewed using crobat Reader 5.0, which can be installed from the -RM. For best printing results, print to a Postcript printer. MR ncoded Laser hecks Manual

3 3 nformation in this document is furnished only under a ustomer License greement or non-disclosure agreement, and may be used or copied only in accordance with the terms of such agreement. he software described in this document is protected by copyright, and may not be copied on any medium except as specifically authorized in the license or non-disclosure agreement. his document is also protected by copyright, and may not be reproduced or transmitted, in whole or in part, by any means, including photocopying, facsimile transmission, or reduction to any electronic medium or machine readable form, without the express written consent of Highower, nc. opyright tatements: Food istribution, MR ncoded Laser hecks, Multi-in dvanced istribution, Point of ale Professional, Professional Retainer ontrol, Remote alesperson, Remote alesperson Laptop, canlaster, ime and illing, ime and illing Professional, and imekeeper are products of Highower, nc. opyright ll rights reserved. M 90, M 200, and M 500 are products of est oftware. opyright ll rights reserved. Microsoft Windows, 95, 98, 2000, M, and P names and logos are registered trademarks of the Mircosoft orporation. opyright ll other trademarks and copyrights are the property of their respective holders. his manual was written for MR ncoded Laser hecks version t was last updated on 02/05/2004. MR ncoded Laser hecks Manual

4 4 hapter 1 ntroduction 7 he Highower deal 7 Welcome to the MR ncoded Laser hecks Module 7 ntegration with ther M 90/M 200 Modules 8 ccounts Payable 8 Payroll 8 Using the MR ncoded Laser hecks Manual 9 ections in this Manual 9 Graphic onventions 10 ext onventions 10 Getting dditional Help 10 Getting dditional opies of the Manual 11 pen the MR ncoded Laser hecks nline Manual 11 Using the MR ncoded Laser hecks nline Help 12 pen the MR ncoded Laser hecks Help 12 Highower upport ervices 14 Related Manuals 15 hapter 2 MR ncoded Laser hecks oncepts 16 Using MR ncoded Laser hecks with M 90/M MR odes 16 hapter 3 nstalling MR ncoded Laser hecks 17 ystem Requirements 17 Printer Requirements 17 nstall MR ncoded Laser hecks 17 ystem tartup 21 Register the MR ncoded Laser hecks Module 21 M 200 or M 200 for QL nstallations 22 efining the MR ncoded Laser hecks Module 22 ontents hapter 4 avigating in MR ncoded Laser hecks 25 Using the Modules ree 25 pen an MR ncoded Laser hecks Window through the Modules ree 26 Using the MR ncoded Laser hecks Menu ar 27 pen an MR ncoded Laser hecks Window through the Menu ar 27 Using utton Fields in MR ncoded Laser hecks 28 able of ontents MR ncoded Laser hecks Manual

5 5 hapter 5 Using the etup Menu 31 How to Use the etup Menu 31 pen a Window from the etup Menu 31 hange a Record 31 elete a Record 32 Print a etup Listing 32 MR ncoded Laser hecks ptions 33 etup MR ncoded Laser hecks ptions 33 ignature Maintenance 34 ssign a ignature File to a User 35 lternate ddress Maintenance 36 reate an lternate ddress 36 L/ ignature and Logo ool 37 hapter 6 Using the Main Menu 38 How to Use the Main Menu 38 pen a Window from the Main Menu 38 hange a Record 38 elete a Record 38 Laser heck ank Maintenance 39 efine ank ettings for Laser hecks 40 dd a Logo to a Laser heck 41 onfigure ccounts Payable hecks 42 onfigure Payroll hecks 44 Printing ample ccounts Payable or Payroll hecks 45 Print a ample heck 46 Print lank Laser hecks 47 Print lank ccounts Payable or Payroll hecks 47 roubleshooting Printing 48 hange Printers 48 hapter 7 Using the Reports Menu 49 How to Use the Reports Menu 49 pen a Window from the Reports Menu 49 ignature Listing 49 Print the ignature Listing 50 lternate ddress Listing 50 Print the lternate ddress Listing 51 able of ontents MR ncoded Laser hecks Manual

6 6 Laser heck ank Listing 52 Print the Laser heck ank Listing 52 hapter 8 ntegration with M 90/M ccounts Payable Module 54 Use MR ncoded Laser heck Features when Printing an ccounts Payable heck 55 Payroll Module 56 Use MR ncoded Laser heck Features when Printing a Paycheck 57 hapter 9 ignature and Logo rder Form 58 Highower ustom ignature and Logo rder Form 59 illing nformation 59 hipping nformation 59 ignature and Logo Placement 60 hapter 10 Glossary 61 hapter 11 ndex 63 able of ontents MR ncoded Laser hecks Manual

7 7 ntroduction hapter 1 hapter 1 he Highower deal t Highower, we are committed to delivering superior accounting, time management, manufacturing and distribution solutions to small and mid-sized businesses. Highower is a est oftware Master eveloper for M 90 and M 200 software with titles such as Food istribution, MR ncoded Laser hecks, Multi-in dvanced istribution, Point of ale Professional, Professional Retainer ontrol, Remote alesperson, canlaster, ime and illing, ime and illing Professional, and imekeeper to our credit. Highower uses a unique Patch nstallation system, which installs the Highower enhancements without overwriting your original est oftware program. ur patch installation method makes our products attractive to users installing enhancements from multiple est oftware Master evelopers. ur promise of exceptional technical products is only exceeded by our commitment to customer service. ur success is measured in customer satisfaction. Welcome to the MR ncoded Laser hecks Module MR ncoded Laser hecks is a Highower enhancement for the M 90 and M 200 applications developed by est oftware. he MR ncoded Laser hecks module expands the printing capabilities of your ccounts Payable and Payroll modules to include Magnetic nk haracter Recognition (MR) codes on checks. MR codes enable checks to be read by electronic sorters in various banks during check clearing process. You can also create custom signature and logo files, and set security for the signatures within MR ncoded Laser hecks. Unlike the MR printing currently available in M 90/M 200, individual user workstations do not need to download specific fonts, and MR ncoded Laser hecks does work in a itrix or erminal ccess erver environment. hapter 1: ntroduction MR ncoded Laser hecks Manual

8 8 MR ncoded Laser hecks can also save your company time and money. ll check form information is user-configurable eliminating the risk of obsolete check forms. lso, MR eliminates the need to purchase and load different paper stock for each account. You can print all checks for multiple accounts on one common blank stock. ntegration with ther M 90/M 200 Modules he MR ncoded Laser hecks module is integrated with other M 90/M 200 modules. When integrated, each module "shares" common information with any related modules. he following M 90/M 200 modules integrate with the MR ncoded Laser hecks module: ccounts Payable Payroll o integrate the MR ncoded Laser hecks module with the ccounts Payable and/or Payroll modules, you must set up these modules before installing MR ncoded Laser hecks. ccounts Payable From ccounts Payable, you can automatically print checks for invoices that require payment. When integrating ccounts Payable with MR ncoded Laser hecks, the checks will print with the MR codes, the selected logo, and correct signature file. Payroll From the Payroll module, you can print paychecks and stubs for your employees, including employee earnings and deductions, employee and employer taxes, year-to-date earnings and tax information. When integrating Payroll with MR ncoded Laser hecks, the checks will print with the MR codes, the selected logo, and correct signature file. You can also customize the paycheck form to use. hapter 1: ntroduction MR ncoded Laser hecks Manual

9 9 Using the MR ncoded Laser hecks Manual his manual provides the information necessary for setting up and operating your MR ncoded Laser hecks module. Use the MR ncoded Laser hecks manual as a guide when initially setting up the module, and then as a resource for understanding features of the module. he manual contains overviews and samples of windows and menus. ections in this Manual his manual is divided by the different menus available in MR ncoded Laser hecks. he following table describes the chapters available in this manual. hapter hapter 2: MR ncoded Laser hecks oncepts hapter 3: nstalling MR ncoded Laser hecks hapter 4: avigating in MR ncoded Laser hecks hapter 5: Using the etup Menu hapter 6: Using the Main Menu hapter 7:Using the Reports Menu hapter 8: ntegration with M 90/M 200 escription his chapter explains different concepts you need to know about using your MR ncoded Laser hecks system. his chapter details the installation procedures for MR ncoded Laser hecks. his chapter describes the basic features available in the MR ncoded Laser hecks module. his chapter describes how to enter the basic information required to use the MR ncoded Laser hecks module. his chapter includes setting general options for the module. his chapter describes how to use the features in the Main menu, including maintaining bank information for checks and printing blank checks. his chapter details how to print reports based on information available in the MR ncoded Laser hecks module. his chapter details how the MR ncoded Laser hecks module integrates with M 90/M 200. hapter 1: ntroduction MR ncoded Laser hecks Manual

10 10 Graphic onventions he following icons are used throughout this manual to indicate different types of information. Graphic escription he ote symbol is followed by additional information 5 about a topic. he Helpful Hint symbol is located in the left margin and 2 contains additional information about an option. he Warning symbol is followed by information to help you : avoid costly mistakes. ext onventions he following table describes the text conventions used in this manual. ext onvention Field font talic font xplanation ndicates a field name, list box name, options in a list, column name, or check box. xample: he Modes button is available only if Windows Printer Port or Physical evice is selected at the evice ype field. ndicates directory names or references to other manuals. xample: For more information about setting up and processing sales tax, refer to your ccounts Receivable or ccounts Payable manual. Getting dditional Help Highower provides online manuals, online help, and technical support for all our enhancements. hapter 1: ntroduction MR ncoded Laser hecks Manual

11 11 Getting dditional opies of the Manual he MR ncoded Laser hecks manual is available when you install the module. pen the MR ncoded Laser hecks nline Manual 1 From the Help menu on the M 90/M 200 menu bar, select Manuals. he Manuals list appears on the right side of the screen. Manuals List 2 lick on the MR ncoded Laser hecks link. his manual will appear in PF format. hapter 1: ntroduction MR ncoded Laser hecks Manual

12 12 MR ncoded Laser hecks nline Manual Using the MR ncoded Laser hecks nline Help he MR ncoded Laser hecks module includes an extensive online help with the standard topic online help and context-sensitive online help for fields and windows. pen the MR ncoded Laser hecks Help For the Help opics online help, you must first have the MR ncoded Laser hecks module opened. From the Help menu on the M 90/M 200 menu bar, select Help opics. he Help opics: MR ncoded Laser hecks window appears. hapter 1: ntroduction MR ncoded Laser hecks Manual

13 13 Help opics: MR ncoded Laser hecks Window For field level context-sensitive help, move your cursor to the field and press F1. pop-up window appears with help for the field. Field Level Help For window level context-sensitive help, click the button on the window. he help screen for the window appears. hapter 1: ntroduction MR ncoded Laser hecks Manual

14 14 Help for ignature Maintenance Window Highower upport ervices Highower provides several methods of support for your MR ncoded Laser hecks module: ontact your uthorized Reseller or onsultant. f you do not have an uthorized Reseller or onsultant, contact Highower ( ). Refer to the Highower echnical Reference and upport Guide (RG), located on your Highower -RM and on our website at ccess technical bulletins and download program corrections through the Highower website ( ote that program corrections are available exclusively through the nternet. hapter 1: ntroduction MR ncoded Laser hecks Manual

15 15 For more information about Highower s fee-based customer support services, contact our Help esk epartment. Regular Help esk hours are 8:30.M. to 5:30 P.M. entral tandard ime Monday through Friday. You can reach our Help esk epartment in the following ways: Phone: Fax: mail: helpdesk@hightowerinc.com Related Manuals Manual ccounts Payable Manual Payroll Manual Library Master Manual here are several manuals you might have to referred to while using the MR ncoded Laser hecks module. he following table lists the names of the manuals and locations of the manuals. escription and Location his manual documents the features available in the ccounts Payable module by est oftware, and is available through the Help menu. his manual documents the features available in the Payroll module by est oftware, and is available through the Help menu. his manual documents the features available in the Library Master module by est oftware, and is available through the Help menu. his concludes hapter 1: ntroduction of the MR ncoded Laser hecks manual. hapter 1: ntroduction MR ncoded Laser hecks Manual

16 hapter 2 MR ncoded Laser hecks oncepts hapter 2 hapter 2: MR ncoded Laser hecks oncepts explains different concepts you need to know to use your MR ncoded Laser hecks module to the fullest extent. Using MR ncoded Laser hecks with M 90/M 200 he MR ncoded Laser hecks module integrates with the printing function available in ccounts Payable and Payroll. You setup bank information to print with MR codes, signatures for checks, and logos to include on checks through the MR ncoded Laser hecks module. When ccounts Payable or Payroll prints checks, this information will be included. 16 o print MR codes correctly requires a printer that has MR capabilities. he MR ncoded Laser hecks module supports both the HP LaserJet and HP LaserJet printer types, or any other printer with MR capabilities. MR odes MR codes include a valid check routing number, transit number, and account number. his information is coded to be read through an electronic check processor. he MR typeface has 14 characters including the numbers 0-9, and four special symbols - ransit, mount, n-us, and ash. he following table displays the standard character type and the MR output for the characters. 7UQVLW $PRQW 2Q8V 'V Letter to ype _ # MR utput he MR codes are printed on the bottom of the check. his concludes hapter 2: MR ncoded Laser hecks oncepts of the MR ncoded Laser hecks manual. hapter 2: MR ncoded Laser hecks oncepts MR ncoded Laser hecks Manual

17 hapter nstalling MR ncoded Laser hecks hapter 3 hapter 3: nstalling MR ncoded Laser hecks provides detailed installation instructions, and contains the steps to register the MR ncoded Laser hecks module ystem Requirements est oftware does set standard system requirements for workstations using M 90/M 200. ee the system requirements determined by est ( Printer Requirements MR ncoded Laser hecks does require a compatible printer with MR fonts. his module does support HP LaserJet and HP LaserJet, or any other printer with MR printing capabilities. You will receive an error and will not be able to print if using a printer that is not compatible. nstall MR ncoded Laser hecks omplete the following steps to install the MR ncoded Laser hecks module. 1 lose all programs. 2 nsert your Highower nhancements -RM into your -RM drive. he installation screen appears. hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

18 18 3 elect nstallations and then select nstall nhancements. he system starts the installation wizard. Welcome Window 4 lick ext from the main welcome screen to begin installation. oftware License greement Window hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

19 19 5 lick Yes in the software license agreement screen. nstallation Location Window 6 rowse to the location on your computer where your M 90/M 200 system is installed and click ext. Highower omponents Window 7 elect MR ncoded Laser hecks from the list of Highower applications and click ext. hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

20 20 warning dialog box displays reminding you to close M 90/M 200 before proceeding with the installation. urrent ettings Window 8 Verify the installation settings and click ext. Finish nstallation Window 9 lick Finish to complete the installation. You may view the Read Me file by selecting the Launch Read Me check box. hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

21 21 ystem tartup ystem tartup is an automatic procedure that must be performed once per company. his procedure is initiated the first time you access MR ncoded Laser hecks for a specific company. uring ystem tartup, you will advance automatically through a complete sequence of activities in which you enter options to tailor MR ncoded Laser hecks to your company s specific requirements. he information entered in ystem tartup can be modified at any time from the etup menu. Register the MR ncoded Laser hecks Module When you try to open the MR ncoded Laser hecks module for the first time, you will need to register the enhancement. You will receive a registration and key from your Highower representative. 1 From the Library Master module ecurity menu, select Product Registration. 2 lick the Registration tab to access the Product Registration Maintenance window. Product Registration Window hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

22 22 3 nter the erial umber and Unlocking ey for the MR ncoded Laser hecks module. For more information on how to use this window, see the Library Master manual by est oftware. 4 lick ccept when finished. M 200 or M 200 for QL nstallations fter the installation or upgrade is completed on the M 200 server, you must run the lient erver Workstation nstall on each workstation for each Highower enhancement that has been installed or upgraded. o run the lient erver Workstation nstall, click on the Utilities menu of Library Master. lick on the lient erver Workstation nstall menu option to display the lient erver Workstation nstallation window. For each enhancement there are three options that may be selected - nstall, Help, and Manual. elect nstall (the Help and Manual options are not required). fter the options have been selected, click Proceed to install the selected options to the workstation. efining the MR ncoded Laser hecks Module he ystem tartup occurs when you try to access the MR ncoded Laser hecks module for the first time. 1 elect an option from the MR ncoded Laser hecks module. f the application has not been activated, the following dialog box displays. M 90 ialog ox hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

23 23 2 lick Yes. he application displays the ompany Maintenance window. lick the ctivate button to open the ctivate pplication window. ctivate pplication Window 5: For more information about activating modules, see the Library Master Module Manual by est oftware. 3 elect the MR ncoded Laser hecks module and click Proceed. he application displays the Module ctivator window. Module ctivator Window 4 ccept the location of the files by clicking. he application displays a message when the activation is complete. M 90 ialog ox 5 lick. hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

24 24 6 n the Modules menu, click MR ncoded Laser hecks. he following dialog box displays. M 90 ialog ox 7 lick Yes to begin defining files to start MR ncoded Laser hecks. he application displays the hange ate window. hange ate Window 8 lick. You can change the date, but the application defaults to the current accounting date. When all data files are defined, you automatically advance to options in the etup menu. For more information, see Using the etup Menu. his concludes the hapter 3: nstalling MR ncoded Laser hecks of the MR ncoded Laser hecks manual. hapter 3: nstalling MR ncoded Laser hecks MR ncoded Laser hecks Manual

25 hapter 4 avigating in MR ncoded Laser hecks hapter 4 hapter 4: avigating in MR ncoded Laser hecks contains instructions on how to access specific features of the MR ncoded Laser hecks module. his chapter describes how to access windows in MR ncoded Laser hecks, use the menu bar, and use different button fields available in the module. Using the Modules ree 25 he MR ncoded Laser hecks module displays the menu options in the M 90/M 200 Modules tab, which contains a "tree-like" view. You can access a window in the MR ncoded Laser hecks module through the tree-like view. M 90 Window hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

26 26 pen an MR ncoded Laser hecks Window through the Modules ree 1 ouble-click the MR ncoded Laser hecks module from the Modules tab. he module expands to display all the menu options available in the MR ncoded Laser hecks module. 2 lick on the menu option you want to access. he names of the windows available in the menu appear on the right side of the M 90/M 200 window. Windows vailable in the etup Menu 3 ouble-click on the name of the window to open. he system displays the selected window. hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

27 27 Using the MR ncoded Laser hecks Menu ar he MR ncoded Laser hecks menu bar is available through the M 90/M 200 menu bar. You can access the windows in the MR ncoded Laser hecks module through the menu bar. MR ncoded Laser hecks Menu M 90 Window pen an MR ncoded Laser hecks Window through the Menu ar 1 From the Modules menu, select MR ncoded Laser hecks. 2 elect the menu option, then select the name of the window. he system displays the window. fter opening the MR ncoded Laser hecks module, the MR ncoded Laser hecks menu appears in the right side of the menu bar. You can access additional MR ncoded Laser hecks windows using this menu bar. hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

28 28 Using utton Fields in MR ncoded Laser hecks he MR ncoded Laser hecks module uses the standard M 90/M 200 button fields that you use to perform a specific activity. You can also use the keyboard to perform many of the same functions. he following table describes each button and provides the keyboard variation of the button when applicable. utton eyboard escription R PR P L HM PG UP PG W F1 in a Field F1 on a Window dvances you to the next field on a window. dvances you to the next required field on a window and allows you to save changes. You can use the spacebar to clear or select a check box field. eletes the information in a field. loses the current window. eletes information from a field. Highlights the first item in a list box or Lookup window. Highlights the last item in a list box or Lookup window. Highlights an item in the previous page of a list box or Lookup window. Highlights an item in the next page of a list box or Lookup window. isplays the pop-up help for the current field. isplays the help for the entire window. F2 isplays the Lookup window for the current field. elect an item from the Lookup window and click elect. he item appears in the field. he pecial ptions button opens a window for you to perform a special task associated to the field or window. hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

29 29 utton eyboard escription he Print ample heck button allows you to test a check printout. F4 RL+F5 RL+F6 RL+F7 RL+F8 L+ L+ L+ L+P llows you to print the information available on a window. his option my display an options window, where you can select the type of data to include in a printout. Many windows display rowse buttons in the lower left corner, to help you browse through existing records. his button displays the first record available. Many windows display rowse buttons in the lower left corner, to help you browse through existing records. his button displays the previous record available. Many windows display rowse buttons in the lower left corner, to help you browse through existing records. his button displays the next record available. Many windows display rowse buttons in the lower left corner, to help you browse through existing records. his button displays the last record available. aves the information you added or changed in a window. isregards any changes you entered in a window. Removes the currently selected record from the M 90/M 200 system. lick this button to print a report, journal, or listing. L+V lick this button to preview a report, journal, or listing before printing it. lick this button to change the printing configurations for the report, journal, or listing. his button is available on Lookup windows. lick Filters to enter additional filters for the lookup. he text on this button will appear in red if filters already exist. hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

30 30 utton eyboard escription his button is available on a Lookup window. lick ustom to create a unique lookup view by adding, removing, and/or modifying columns and filters. his button is available on a Lookup window. lick Find to activate the search. lick elect to select a record, or double-click the current line. his concludes hapter 4: avigating in MR ncoded Laser hecks of the MR ncoded Laser hecks manual. hapter 4: avigating in MR ncoded Laser hecks MR ncoded Laser hecks Manual

31 hapter 5 Using the etup Menu hapter 5 hapter 5: Using the etup teaches you how to setup options for your company and how to create and maintain standard data used within the MR ncoded Laser hecks module. How to Use the etup Menu he options available in the etup menu allow your company to setup company-wide standards. You might not need to use every feature available in the etup menu. elect only the options your company requires. 31 his chapter does not describe every procedure that can be completed on a etup window. his chapter describes each option so you can setup your MR ncoded Laser hecks system quickly and start using the module. etailed instructions about changing information, deleting information, and printing from the etup windows are available in the online help. he following instructions provide a quick overview of how to complete these procedures. pen a Window from the etup Menu 1 ouble-click the MR ncoded Laser hecks module from the Modules tab. he module expands to display all the menu options available in the MR ncoded Laser hecks module. 2 lick on the etup menu. he names of the windows available in the menu appear on the right side of the M 90/M 200 window. Windows vailable in the etup Menu 3 ouble-click on the name of the window to open. he system displays the selected window. hange a Record 1 lick the button in the first field to select a record from the Lookup window. he system displays the record s information in the window. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

32 32 2 et the options your company requires from the fields available on the window. ee the section in this chapter for detailed information about each option you can set. 3 lick the ccept button to save the changes. elete a Record 1 lick the button in the first field to select a record from the Lookup window. he system displays the record s information in the window. 2 lick the elete button. he system displays a warning dialog box similar to the following. Warning ialog 3 lick the Yes button. he record is deleted. 4 lick the ccept button to save the changes. Print a etup Listing You can print information from any of the windows available in the etup menu. hese windows provide a listing of the options set or the records available. For many of the windows you can select the type of information to include in the listing. For detailed information about each type of listing, see the online help. 1 lick the button on the window. Listing window similar to the following appears. ignature Listing Window hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

33 33 2 lick the Print button to print the list or the Preview button to print preview the list. MR ncoded Laser hecks ptions he module "ptions" window, a standard feature available in all M 90/M 200 accounting software modules, allows you to customize each module to fit your company s requirements. he MR ncoded Laser hecks ptions window allows you to select from a wide range of options. Use this feature to tailor the MR ncoded Laser hecks module to suit your business needs. fter installing MR ncoded Laser hecks module, the system startup process begins and the MR ncoded Laser hecks ptions window appears. You can setup the module right after installation and update the configuration whenever required by your business. etup MR ncoded Laser hecks ptions Use MR ncoded Laser hecks ptions to integrate the module with your ccounts Payable and/or Payroll modules. MR ncoded Laser hecks ptions Window 1 elect any of the printing options your company requires. heck nable ccounts Payable Laser hecks to print checks with MR codes. he MR ncoded Laser hecks module will integrate with ccounts Payable. he Users can switch to their own ignature field becomes available. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

34 34 heck Users can switch to their own ignature to allow users to sign checks with their own signature. his field is available only if nable ccounts Payable Laser hecks is selected. When selected, the Use my ignature field will be available in the heck Printing window of the ccounts Payable module. heck nable Payroll Laser hecks to print paychecks with MR codes. he MR ncoded Laser hecks module will integrate with Payroll. he Users can switch to their own ignature field becomes available. heck Users can switch to their own ignature to allow users to sign paychecks with their own signature. his field is available only if nable Payroll Laser hecks is selected. When selected, the Use my ignature field will be available in the Payroll heck Printing window of the Payroll module. 2 lick ccept to save the changes. ignature Maintenance he ignature Maintenance feature allows you to assign a default signature file to a specific user and define user rights in ccounts Payable and Payroll applications. 5: ny M 90/M 200 user can access the ignature Maintenance window. You can use the Menu ecurity Maintenance option in Library Master to restrict access to this window. ee the Library Master Module Manual by est oftware for more information. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

35 35 ssign a ignature File to a User ignature Maintenance Window 1 elect a valid M 90/M 200 user from the User field. lick the button to enable a user for MR ncoded Laser hecks from a list of all M 90/M 200 Users available. lick the button to search for a user that is already enabled in MR ncoded Laser hecks, so you can change the settings. 2 elect the signature file to assign to the user from the ignature ode field. he signature appears in the ignature Maintenance window. 3 heck ndorse ccounts Payable hecks to allow the user to endorse checks from the ccounts Payable module. he ndorsement Limit field becomes available. 4 nter the maximum amount the user can endorse in the ndorsement Limit field. he user will not be able to endorse an ccounts Payable check exceeding the limit amount. 5 heck ndorse Payroll hecks to allow the user to endorse paychecks from the Payroll module. he ndorsement Limit field becomes available. 6 nter the maximum amount the user can endorse in the ndorsement Limit field. he user will not be able to endorse a Payroll check exceeding the limit amount. 7 lick ccept to save the changes. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

36 36 lternate ddress Maintenance With the lternate ddress Maintenance window, you have the flexibility to define alternate addresses for your company. lternate addresses can be applied to ccounts Payable and Payroll checks in Laser hecks ank Maintenance. You can also open the lternate ddress Maintenance window directly from Laser hecks ank Maintenance and create or maintain alternate address entries. reate an lternate ddress lternate ddress Maintenance Window 1 nter a unique code for the address in the ddress ode field. he code can be a maximum of three alphanumeric characters. 2 nter a description of the location in the esc field. 3 hange any data in the ompany ame field. his field displays the default company name. 4 nter the alternate address in the ddress field. 5 nter the phone number for the address in the elephone field. 6 lick ccept to save the changes. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

37 37 L/ ignature and Logo ool n optional feature of MR ncoded Laser hecks is the L/ ignature and Logo ool. his option will only be activated for registered users of this utility. he L/ ignature and Logo ool allows you to create custom signature and logo files to use on your checks. ontact your Highower reseller for more information about this tool. t is highly recommended that Highower create the signature files and logos for you. ee the ignature and Logo rder Form in ppendix for more information. his concludes hapter 5: Using the etup Menu of the MR ncoded Laser hecks manual. hapter 5: Using the etup Menu MR ncoded Laser hecks Manual

38 hapter 6 Using the Main Menu hapter 6 hapter 6: Using the Main Menu teaches you how to maintain company bank institutions and print blank and sample laser checks. How to Use the Main Menu his chapter does not describe every procedure that can be completed on a Main window. etailed instructions about changing information and deleting information are available in the online help. he following instructions provide a quick overview of how to complete these procedures. 38 pen a Window from the Main Menu 1 ouble-click the MR ncoded Laser hecks module from the Modules tab. he module expands to display all the menu options available in the MR ncoded Laser hecks module. 2 lick on the Main menu. he names of the windows available in the menu appear on the right side of the M 90/M 200 window. Windows vailable in the Main Menu 3 ouble-click on the name of the window to open. he system displays the selected window. hange a Record 1 lick the button in the first field to select a record from the Lookup window. he system displays the record s information in the window. 2 hange the data on any of the fields available on the window. ee the section in this chapter for detailed information about each field. 3 lick the ccept button to save the changes. elete a Record 1 lick the button in the first field to select a record from the Lookup window. he system displays the record s information in the window. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

39 39 2 lick the elete button. he system displays a warning dialog box similar to the following. Warning ialog 3 lick the Yes button. he record is deleted. 4 lick the ccept button to save the changes. Laser heck ank Maintenance he Laser heck ank Maintenance feature in the MR ncoded Laser hecks module allows you to setup the information to appear on printed checks. nter the bank information such as branch and routing numbers, select the logo to appear on the check, and determine the printout format for the check and stub. You can also print sample checks from this window. Laser heck ank Maintenance allows you to maintain bank accounts already defined in your M 90/M 200 system. he Laser heck ank Maintenance window contains four tabs for different check settings. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

40 40 efine ank ettings for Laser hecks he ank ab proves the flexibility to define the bank name, branch name with address location, routing number, transit number, and account number to appear on a printed check. Laser heck ank Maintenance Window - ank ab 1 elect a valid M 90/M 200 bank from the ank ode field. lick the button to enable a bank for MR ncoded Laser hecks from a list of all M 90/M 200 banks available. lick the button to search for a bank that is already enabled in MR ncoded Laser hecks, so you can change the settings. 2 hange the name of the bank in the ank ame field. 3 nter the name of the branch in the ranch ame field. 4 nter the city, state, and zip code in the ity/tate/zip field. 5 nter the bank s routing number in the Routing umber field. 6 nter the bank s transit number in the ransit umber field. 7 nter your bank account number in the ccount umber field. he routing number, transit number, and account number will print with MR codes. ee the MR odes section for full details. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

41 41 dd a Logo to a Laser heck 1 lick the Logo tab on the Laser heck ank Maintenance window. With the Logo tab, you can assign a company logo file to the selected bank code, which will be included on the laser checks that you print for this bank account. Laser heck ank Maintenance Window - Logo ab 2 elect logo from the Logo ode field. he logo will appear on the Logo tab. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

42 42 onfigure ccounts Payable hecks 1 lick the /P hecks tab on the Laser heck ank Maintenance window. Use the /P hecks tab in Laser heck ank Maintenance to define how the MR ncoded Laser hecks module will work with ccounts Payable for this bank code. ption Laser heck ank Maintenance Window - /P hecks ab 2 elect the format of the check from the heck ype field. he following table describes each option available in the heck ype drop-down list. Laser heck Letter - tub, tub, heck Laser heck Letter - tub, heck, tub, heck escription elect this option to print checks on letter-sized stock, with two stubs printed followed by one check printed in the last section of the paper. elect this option to print checks on letter-sized stock, with one stub printed followed by one check, and another stub printed followed by another check. Laser heck Letter - tub, heck, tub Laser heck Legal - tub, heck, tub, heck elect this option to print checks on letter-sized stock, with one stub printed followed by one check printed, and another stub printed. elect this option to print checks on legal-sized stock, with one stub printed followed by one check, and another stub printed followed by another check. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

43 43 3 elect an alternate address to print on the check from the lternate ddress field. You can select an alternate address for ccounts Payable checks. You can also click the button to access the lternate ddress Maintenance window and create a new alternate address. 4 elect the user to endorse the check from the First ignatory field. You can also click the button to access the ignature Maintenance window and create a new endorsement. 5 elect a backup user to endorse the check from the econdary ignatory field. You can also click the button to access the ignature Maintenance window and create a new endorsement. 6 nter any additional comments to print on the laser checks in the heck omment 1 and heck omment 2 fields. You can print a sample ccounts Payable check from the /P hecks tab. ee the Print a ample heck section for more information. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

44 44 onfigure Payroll hecks 1 lick the P/R hecks tab on the Laser heck ank Maintenance window. Use the P/R hecks tab in Laser heck ank Maintenance to define how the MR ncoded Laser hecks module will work with Payroll for this bank code. ption Laser heck ank Maintenance Window - P/R hecks ab 2 elect the format of the paycheck from the heck ype field. he following table describes each option available in the heck ype drop-down list. escription Laser heck Letter - tub, tub, heck Laser heck Letter - tub, heck, tub, heck elect this option to print paychecks on letter-sized stock, with two stubs printed followed by one paycheck printed in the last section of the paper. elect this option to print paychecks on letter-sized stock, with one stub printed followed by one paycheck, and another stub printed followed by another paycheck. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

45 45 ption Laser heck Letter - tub, heck, tub Laser heck Legal - tub, heck, tub, heck escription elect this option to print paychecks on letter-sized stock, with one stub printed followed by one paycheck printed, and another stub printed. elect this option to print paychecks on legal-sized stock, with one stub printed followed by one paycheck, and another stub printed followed by another paycheck. 3 elect an alternate address to print on the paycheck from the lternate ddress field. You can select an alternate address for Payroll checks. You can also click the button to access the lternate ddress Maintenance window window and create a new alternate address. 4 elect the user to endorse the paycheck from the First ignatory field. You can also click the button to access the ignature Maintenance window and create a new endorsement. 5 elect a backup user to endorse the paycheck from the econdary ignatory field. You can also click the button to access the ignature Maintenance window and create a new endorsement. 6 nter any additional comments to print on the laser checks in the heck omment 1 and heck omment 2 fields. 7 lick ccept to save all changes on the Laser heck ank Maintenance window. You can print a sample Payroll check from the P/R hecks tab. ee the Print a ample heck section for more information. Printing ample ccounts Payable or Payroll hecks You can print a sample blank ccounts Payable or Payroll check to verify the check information. You will also ensure your printer is compatible for MR codes. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

46 46 Print a ample heck 1 elect a valid M 90/M 200 bank from the ank ode field on the Laser heck ank Maintenance window. 2 lick on the /P hecks tab to print an ccounts Payable check, or click on the P/R hecks tab to print a Payroll check. 3 lick on the button to print a sample check. he Print ample Laser heck window appears. Print ample Laser heck Window 4 lick the Print button. Verify that the check prints with the correct configurations. f you receive a printer error, see the roubleshooting Printing section. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

47 47 Print lank Laser hecks Using the Print lank Laser hecks option you can print blank laser checks directly from the MR ncoded Laser hecks module. You must use a compatible printer to print MR codes. Print lank ccounts Payable or Payroll hecks Print ample Laser heck Window 1 elect the bank for the checks from the ank ode field. 2 elect either ccounts Payable or Payroll from the heck ype field. 3 hange the first check number in the First heck umber field. his field defaults to the next available check number in the system. 4 nter the number of blank checks to print in the umber of hecks field. 5 lick the Print button to print the checks. f you receive a printer error, see the roubleshooting Printing section. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

48 48 roubleshooting Printing f you are attempting to print with an incompatible printer, a warning message appears. M 90 ialog he MR ncoded Laser hecks module supports all printers with MR capabilities, including both the HP LaserJet and HP LaserJet printers. hange Printers 1 From the print window, click the Printer etup button. he Printer etup window appears. Printer etup Window 2 elect a printer that does print MR codes from the drop-down list in the ame field. 3 lick the button to save the printer configuration. 4 Print the check. f you continue experiencing problems, contact the printer manufacturer. his concludes hapter 6: Using the Main Menu of the MR ncoded Laser hecks manual. hapter 6: Using the Main Menu MR ncoded Laser hecks Manual

49 hapter 7 Using the Reports Menu hapter 7 hapter 7: Using the Reports Menu contains instructions on how to print reports based on the information available in the MR ncoded Laser hecks module. How to Use the Reports Menu he options available in the Reports menu allow your company to print or preview different reports. 49 ignature Listing pen a Window from the Reports Menu 1 ouble-click the MR ncoded Laser hecks module from the Modules tab. he module expands to display all the menu options available in the MR ncoded Laser hecks module. 2 lick on the Reports menu. he names of the windows available in the menu appear on the right side of the M 90/M 200 window. Windows vailable in the Reports Menu 3 ouble-click on the name of the window to open. he system displays the selected window. he ignature Listing report provides a list of signature codes on file as well as endorsement limits set up for ccounts Payable and Payroll applications. hapter 7: Using the Reports Menu MR ncode Laser hecks Manual

50 50 Print the ignature Listing ignature Listing Window 1 elect the users to include in the report from the User field. You can select all users or a range of users. heck ll to print all users, or use the Lookup windows in the tarting and nding fields and select a range of specific users. 2 lick the Print button to print the report or the Preview button to print preview the report. he ignature Listing displays the user code, user name, signature code, and the endorsement limits for ccounts Payable and Payroll checks. ignature Listing Report lternate ddress Listing he lternate ddress Listing report summarizes the alternate address information created in lternate ddress Maintenance. hapter 7: Using the Reports Menu MR ncoded Laser hecks Manual

51 51 Print the lternate ddress Listing lternate ddress Listing Window 1 elect the addresses to include in the report from the ddress ode field. You can select all addresses or a range of addresses. heck ll to print all addresses, or use the Lookup windows in the tarting and nding fields and select a range of addresses. 2 lick the Print button to print the report or the Preview button to print preview the report. he lternate ddress Listing displays the address code, location description, and the full address and phone number for the alternate location. lternate ddress Listing Report hapter 7: Using the Reports Menu MR ncoded Laser hecks Manual

52 52 Laser heck ank Listing he Laser heck ank Listing report provides detailed information about the bank codes set up in MR ncoded Laser hecks. he report lists bank codes and descriptions as well as settings for the ccounts Payable and Payroll modules. Print the Laser heck ank Listing Laser heck ank Listing Window 1 elect the banks to include in the report from the ank ode field. You can select all banks or a range of banks. heck ll to print all banks, or use the Lookup windows in the tarting and nding fields and select a range of banks. 2 lick the Print button to print the report or the Preview button to print preview the report. hapter 7: Using the Reports Menu MR ncoded Laser hecks Manual

53 53 he MR ncoded Laser Listing displays the bank code, description, and all the settings configured for the bank in the Laser heck ank Maintenance window. MR ncoded Laser hecks ank Listing Report his concludes hapter 7: Using the Reports Menu of the MR ncoded Laser hecks manual. hapter 7: Using the Reports Menu MR ncoded Laser hecks Manual

54 8 hapter ntegration with M 90/M 200 hapter 8 Highower s MR ncoded Laser hecks module integrates seamlessly with your existing M 90/M 200 software. he MR ncoded Laser hecks enhancement can be used with the following modules: ccounts Payable Payroll his chapter describes the changes to the modules when integrated with MR ncoded Laser hecks. 54 ccounts Payable Module he heck Printing option in the ccounts Payable module allows your company to print checks after entering details about vendor invoices in the nvoice Payment election and heck Maintenance windows (see the ccounts Payable Manual by est oftware for more information). MR ncoded Laser hecks enhances the check printing capabilities of the ccounts Payable module by including MR codes on checks and extended stubs in non-graphical format. o use the MR ncoded Laser hecks with ccounts Payable, do not select to print checks in the graphical format in the ccounts Payable ptions window. hapter 8: ntegration with M 90/M 200 MR ncoded Laser hecks Manual

55 55 o select hecks if using MR ncoded Laser hecks with ccounts Payable. ccounts Payable ptions Window Use MR ncoded Laser heck Features when Printing an ccounts Payable heck 1 elect heck Printing from the heck Printing menu in the ccounts Payable module. he heck Printing window appears. his field appears only if the Users can switch to their own ignature option is selected in MR ncoded Laser hecks ptions. heck Printing Window 2 elect a bank that is setup in MR ncoded Laser hecks from the ank ode field. he heck Form ype field defaults to the forms selected in Laser heck ank Maintenance. hapter 8: ntegration with M 90/M 200 MR ncoded Laser hecks Manual

56 56 Payroll Module 3 heck the Use my ignature to endorse the check with your own signature. his field is only available if the Users can switch to their own ignature option is selected in MR ncoded Laser hecks ptions window. 4 omplete the printing process. For information on standard check printing procedures, review the ccounts Payable Manual by est oftware. f you receive a printer error, see the roubleshooting Printing section. he heck Printing option in the Payroll module allows your company to print checks after entering payroll details in the Payroll ata ntry and Payroll ax alculation windows (see the Payroll Manual by est oftware for more information). MR ncoded Laser hecks enhances the check printing capabilities of the Payroll module by including MR codes on checks and direct deposit stubs in non-graphical format. o use the MR ncoded Laser hecks with Payroll, do not select to print checks in the graphical format in the Payroll ptions window. o select hecks if using MR ncoded Laser hecks with Payroll. Payroll ptions Window hapter 8: ntegration with M 90/M 200 MR ncoded Laser hecks Manual

57 57 Use MR ncoded Laser heck Features when Printing a Paycheck 1 elect heck Printing from the Main menu in the Payroll module. he Payroll heck Printing window appears. his field appears only if the Users can switch to their own ignature option is selected in MR ncoded Laser hecks ptions. Payroll heck Printing Window 2 elect a bank that is setup in MR ncoded Laser hecks from the ank ode field. he heck Form ype field defaults to the forms selected in Laser heck ank Maintenance. 3 heck the Use my ignature to endorse the check with your own signature. his field is only available if the Users can switch to their own ignature option is selected in MR ncoded Laser hecks options. 4 omplete the printing process. For information on standard check printing procedures, review the Payroll Manual by est oftware. f you receive a printer error, see theroubleshooting Printing section. his concludes hapter 8: ntegration with M 90/M 200 of the MR ncoded Laser hecks manual. hapter 8: ntegration with M 90/M 200 MR ncoded Laser hecks Manual