USER MANUAL SATO ASIA PACIFIC PTE. LTD. STANDARD ASSET TRACKING SYSTEM VERSION: DATE: 15 MARCH 2005

Transcription

1 ( G) 438A Alexandra Road #05-01/02 Alexandra Technopark S pore Tel: (65) Fax: (65) sales@satoasiapacific.com Sales Hotline: (65) Service Hotline: (65) USER MANUAL COMPANY: SATO ASIA PACIFIC PTE. LTD. SYSTEM: STANDARD ASSET TRACKING SYSTEM VERSION: DATE: 15 MARCH 2005 This part shall not contain any banned or abolished substance as stated in SS

2 Table of Contents Chapter 1 About Standard Asset Tracking System Introduction Hardware Requirements System Requirements Label Size Requirements...1 Chapter 2 Installation Installation of Standard Asset Tracking System Installation of SATO Printer Drivers Installation of Scanner Application User Manual FAQ...12 Chapter 3 Starting Standard Asset Tracking System How to start the Standard Asset Tracking System Login Screen Authentication Setup Software Agreement Main Menu Screen...15 Chapter 4 File Maintenance Module Organization Depreciation Method Category Master Department Master Location Master Status Master User Define Fields User Administration Change Password Settings About...21 Chapter 5 Asset Module Asset Management Asset Transfer at PC Asset Transfer at Scanner Asset Stock Take Asset Permanent Disposal at PC Asset Permanent Disposal at Scanner...27 Chapter 6 Label Issue Module Print Asset Label...29 Chapter 7 Report Module Asset Master Report Asset Stock Take Report Depreciation Report Audit Trail Report Disposal Assets Report...38

3 Chapter 8 Housekeeping Module Audit Trail Disposal Assets Backup/Restore Databases...42 Chapter 9 Miscellaneous...43 Chapter 10 Scanner Application Executing the Scanning Application About Asset Transfer Asset Stock Take Asset Disposal...51

4 CHAPTER 1 ABOUT STANDARD ASSET TRACKING SYSTEM 1.1 Introduction The system will enable user to maintain assets, perform stock taking, calculate depreciation for each asset based on straight line method or reduce method and generate barcode labels via SATO printers. The system will run on Microsoft Windows platform for single user operation only. 1.2 Hardware Requirement SATO CL series (CL408, CL412) Printer SATO CL e series (CL408e, CL412e, CL608e and CL612e) Printer SATO CT series (CT400 and CT410) Printer SATO CX400 Printer SATO M-84 Pro 200/300/600DPI SATO DR300 Printer Denso BHT8000 Barcode Scanner 1.3 System Requirement In order to run this Standard Asset Tracking System, you must at least fulfill the following requirement: Microsoft Windows 98 or above IBM Compatible with at least Pentium IV 1.6Ghz, 2.0 G bytes free hard disk space, 128M RAM CD ROM Drive 1 serial/parallel communication port. 1.4 Label Size Requirement 30mm(P) x 70mm(W) Version 01-01, 15 March 2005, Page 1

5 CHAPTER 2 INSTALLATION 2.1 Installation of Standard Asset Tracking System Click < INSTALL SOFTWARE > button. Select the correct operating system to install. Version 01-01, 15 March 2005, Page 2

6 Click < OK > button to continue. Installation folder may default to C:\Program Files\Standard Asset Tracking System. Changes to the installation directory are optional. It is recommended to use the default directory. Adding a new group name or selecting one from the Existing Group list is optional. It is recommended to use the default Program Group. Version 01-01, 15 March 2005, Page 3

7 Start copying files. If the file being copied is older than the file currently on the existing system, system will be prompt out a version conflict message. It is recommended to keep the existing file, click <Yes> to continue. Installation setup was completed successfully. Version 01-01, 15 March 2005, Page 4

8 Once the Installation completed, you may find the following files in the installation path. (C:\Program Files\Standard Asset Tracking System) To create a shortcut in desktop, please follow the step: a. Select AssetTrackingSystem.exe b. Right click the mouse and shortcut menu will prompt out. c. Select Send To -> Desktop (create shortcut). Shortcut icon will be displayed on the desktop Version 01-01, 15 March 2005, Page 5

9 2.2 Installation of Printer Drivers Click < PRINTER DRIVERS > button. A wizard screen will screen Click < NEXT > button to continue. Version 01-01, 15 March 2005, Page 6

10 Select the desired Printer and click < NEXT > button. If the driver is in a different folder or printer came with a driver diskette then click <Change location>. Select port, printer name and language. (It is recommended NOT TO RENAME the printer). Note: The printer driver version may change. Version 01-01, 15 March 2005, Page 7

11 If the following message is prompted, click < OK > button to continue. If you want to install Status Monitor, please tick the Install Status Monitor and click <Finish>. You have successfully installed the printer driver. Version 01-01, 15 March 2005, Page 8

12 2.3 Installation of Scanner Application On the PC, run BHT Transfer 1.13 This screen will appear. Set the option for communications. Version 01-01, 15 March 2005, Page 9

13 Click on to send the program file to download to the scanner. Ensure that the scanner is already configured and placed on the Communication Unit (CU). See the On the Scanner section below. During download, this screen will appear. On the Scanner, Power off the scanner. Go to the System Menu by pressing SF and 1 keys and together with PW. SYSTEM MENU 1:EXECUTE PROGRAM 2:DOWNLOAD 3:UPLOAD 4:SET SYSTEM 5:TEST 6:VERSION Set the communication parameter: Transmit Speed: SET SYSTEM 1:EXECUTE PROGRAM 2:DISPLAY 3:DATE/TIME 4:BARCODE 5:COMMUNICATION 6:KEY 7:RESUME 8:DEFRAG SET COMMUNICATION 1:OPTICAL 2:CONNECTOR 3:COM PORT 4:PROTOCOL TYPE SET OPTICAL 1:PARAMETER 2:PROTOCOL SET PARAMETER < OPTICAL > 1:TRANSMIT SPEED Version 01-01, 15 March 2005, Page 10

14 Set the communication parameter: Set Protocol. SET OPTICAL 1:PARAMETER 2:PROTOCOL SET PROTOCOL < OPTICAL > 1:SERIAL No. : ON OFF 2:H.PARITY : ON OFF 3:LINK UP TIME: None :FIELD SPACE: Ignore Data Download the scanner program. SYSTEM MENU DOWNLOAD DOWNLOAD FILE 1:EXECUTE PROGRAM 2:DOWNLOAD 3:UPLOAD 4:SET SYSTEM 5:TEST 6:VERSION 1:FILE 2:HT >HT COPY ** Waiting ** Run the scanner program. SYSTEM MENU 1:EXECUTE PROGRAM 2:DOWNLOAD 3:UPLOAD 4:SET SYSTEM 5:TEST 6:VERSION EXECUTE PROGRAM STDASSET.PD3 Version 01-01, 15 March 2005, Page 11

15 2.4 User Manual Supplies further information about: - o Installation of Software and Printer Drivers. o Operations of Standard Asset Tracking System. 2.5 FAQ Supplies Frequently Asked Questions. Version 01-01, 15 March 2005, Page 12

16 CHAPTER 3 STARTING STANDARD ASSET TRACKING SYSTEM 3.1. How to start the Standard Asset Tracking System Click on the AssetTrackingSystem shortcut to run the Standard Asset Tracking System Software Login Screen This is first screen the user will see when the application starts. The user is expected to login to enter the application. Key in User ID and password. o There will be a default administrator entry created. User ID is admin and Password is admin. o At the first time login, user is strongly recommended to change the password. Click <LOGIN> to enter the application. o System will verify the User ID and password in order to allow entry o System will display current user name throughout the system. Click <Click HERE to register> to register the software. o The unregistered software can only be used up to 14 days from the date of installation. o The user must register the software in order to continue to use the software. Click <Software Agreement> to view this software agreement. Click <EXIT> to exit this screen. Version 01-01, 15 March 2005, Page 13

17 3.3. Authentication Setup Key in a valid authentication code. Click <OK> to verify the authentication code Software Agreement Version 01-01, 15 March 2005, Page 14

18 3.5. Main Menu Screen This is the main screen the user will see. Version 01-01, 15 March 2005, Page 15

19 CHAPTER 4 FILE MAINTENANCE MODULE This module enables the user to maintain the application setting information, maintain users, change password etc Organization Input Organization and Remarks Click < BROWSE > to browse for company logo. o User is strongly recommended to choose a logo that is black and white color only. o There will be no verification of logo in term of color or size. Click < UPDATE > to save information to the database. Click < CLOSE > to close this screen Depreciation Method Click < UPDATE > to save information to the database. Click < CLOSE > to close this screen. Version 01-01, 15 March 2005, Page 16

20 Depreciation Examples Option 1: All assets will depreciate in current month of date acquired. Option 2: All assets will depreciate in next month of date acquired. Option 3: User to input the cut-off day in the current month of date acquired. o E.g if cut off day is 16 and asset's date acquired is after 16 (i.e 17, 18...), depreciation will NOT start in the current month of the date acquired. But if asset's date acquired is on or before 16 (i.e 16,15,14...), depreciation will start in current month of date acquired. Option 1 Date Acquired 01/Jan/ /Jan/2004 Depreciation in current month Depreciate in next month Remarks Option 2 Date Acquired 01/Jan/ /Jan/2004 Depreciation in current month Depreciate in next month Remarks Option 3 Date Acquired Cut Off Day Depreciation in current month 01/Jan/ /Jan/ /Jan/ /Jan/ /Jan/ Depreciate in next month Remarks Version 01-01, 15 March 2005, Page 17

21 4.3. Category Master Input Data Click < ADD > to add a new category to the database. Click < MODIFY > to modify the category and save to the database. Click < DELETE > to delete the record displayed on the screen. Click < CANCEL > to cancel the current operation. Click < CLOSE > to close this screen Department Master Input Data Click < ADD > to add a new department to the database. Click < MODIFY > to modify the department and save to the database. Click < DELETE > to delete the record displayed on the screen. Click < CANCEL > to cancel the current operation. Click < CLOSE > to close this screen. Version 01-01, 15 March 2005, Page 18

22 4.5. Location Master Input Data Click < ADD > to add a new location to the database. Click < MODIFY > to modify the location and save to the database. Click < DELETE > to delete the record displayed on the screen. Click < CANCEL > to cancel the current operation. Click < CLOSE > to close this screen Status Master Input Data Click < ADD > to add a new status to the database. Click < MODIFY > to modify the status and save to the database. Click < DELETE > to delete the record displayed on the screen. Click < CANCEL > to cancel the current operation. Click < CLOSE > to close this screen. Version 01-01, 15 March 2005, Page 19

23 4.7. User Define Fields Click < UPDATE > to save information to the database. Click < CLOSE > to close this screen User Administration Input Data Click < SELECT ALL > to select all the access rights for the user. Click < UNSELECT ALL > to unselect all the access rights for the user. Click < ADD > to add a new user to the database. Click < MODIFY> to modify the user and save to the database. Click < DELETE> to delete the record displayed on the screen. Click < CANCEL> to cancel the current operation. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 20

24 4.9. Change Password Input old password and key in the new passwords. Click < CHANGE > to change the password. Click < CLOSE > to close this screen Settings Click < UPDATE > to update the information to the database. o Only SATO DR300 does not support logo printing. Click < CLOSE > to close this screen About This module enables the user to see the development information of the system. <System info> will show the system information and what kind of Windows resources it is using. Please take note that this is purely for your information only. Please do not attempt to do any modification because it may result in system crash! Version 01-01, 15 March 2005, Page 21

25 CHAPTER 5 ASSET MODULE This module enables user to add/modify/delete Asset, transfer assets to different locations, perform stock take and as well as dispose off the assets Asset Management Input Data Click < ADD > to add a new asset to the database. o After saving, system will prompt user to print an asset label. Click < MODIFY> to modify the asset and save to the database. Click < DELETE> to delete the record displayed on the screen. Click < CANCEL> to cancel the current operation. Click < PRINT > to print an asset label. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 22

26 5.2. Asset Transfer at PC Click < SEARCH > to search for asset records that matches the Search Criteria from the database. Click < ADVANCE SEARCH > to search asset records that matches more complex search criteria from the database (see below image for Advance Search Expert) Click < TRANSFER SELECTED > to transfer the selected asset records displayed on the screen to new destination. o User must highlight at least one record to transfer. Click < TRANSFER ALL > to transfer all the asset records displayed on the screen to new destination. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 23

27 5.3. Asset Transfer at Scanner Click < UPLOAD > to upload the transfer asset information from the scanner. Click < CLOSE> to close this screen. After uploading from the scanner, system will verify the uploaded information against the database and display the results under Comparison Results column. Click < TRANSFER SELECTED > to transfer the selected asset records displayed on the screen to new destination. o User must highlight at least one record to transfer. Click < TRANSFER ALL > to transfer all the asset records displayed on the screen to new destination. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 24

28 5.4. Asset Stock Take Click < UPLOAD > to upload the asset stock take information from the scanner. Click < CLOSE> to close this screen. After uploading from the scanner, system will verify the uploaded information against the database and display the results under Comparison Results column. Click < SAVE > to save the stock take information to the database. Click < REPORT > to print the upload stock take full detail information report. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 25

29 Stock Take Report (Upload From Scanner) If there is still existing stock take information from the previous stock take, user will be prompt to delete existing stock take information. User must delete the previous stock take information before the user could proceed to perform another stock take. Version 01-01, 15 March 2005, Page 26

30 5.5. Asset Permanent Disposal at PC Click < SEARCH > to search for asset records that matches the Search Criteria from the database. Click < ADVANCE SEARCH > to search asset records that matches more complex search criteria from the database (see below image for Advance Search Expert) Click < DISPOSE SELECTED > to dispose the selected asset records displayed on the. o User must highlight at least one record to dispose. Click < DISPOSE ALL > to dispose all the asset records displayed on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 27

31 5.6. Asset Permanent Disposal at Scanner Click < UPLOAD > to upload the asset disposal information from the scanner. Click < CLOSE> to close this screen. After uploading from the scanner, system will verify the uploaded information against the database and display the results under Comparison Results column. Click < DISPOSE SELECTED > to dispose the selected asset records displayed on the. o User must highlight at least one record to dispose. Click < DISPOSE ALL > to dispose all the asset records displayed on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 28

32 CHAPTER 6 LABEL ISSUE MODULE 6.1. Print Asset Label This module enables user to print barcode label for each Asset record. Click < SEARCH > to search for asset records that matches the Search Criteria from the database. Click < ADVANCE SEARCH > to search asset records that matches more complex search criteria from the database (see below image for Advance Search Expert) Click < PRINT SELECTED > to print the selected asset labels displayed on the. o User must highlight at least one record to print. Click < PRINT ALL > to print all the asset labels displayed on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 29

33 User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Sample Asset Labels CL 408 CL408e CL 412 CL412e CL 608 CL608e CL 612 CL612e Version 01-01, 15 March 2005, Page 30

34 CT400 CT410 DR300 (This printer does not support logo printing) CX400 M84Pro 200DPI M84Pro 300DPI M84Pro 600DPI Version 01-01, 15 March 2005, Page 31

35 CHAPTER 7 REPORT MODULE 7.1. Asset Master Report User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display the report on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 32

36 7.2. Asset Stock Take Report User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display the report on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 33

37 7.3. Depreciation Report User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display the report on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Depreciation Report By Month (Straight Line Method) Version 01-01, 15 March 2005, Page 34

38 Depreciation Report By Year (Straight Line Method) Depreciation Report By Month (Reduce Method By Percentage) Depreciation Report By Year (Reduce Method By Percentage) Version 01-01, 15 March 2005, Page 35

39 Depreciation Report By Month (Reduce Method By Rate) Depreciation Report By Year (Reduce Method By Rate) Version 01-01, 15 March 2005, Page 36

40 7.4. Audit Trail Report User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display the report on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Audit Trail Report Version 01-01, 15 March 2005, Page 37

41 7.5. Disposal Assets Report User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display the report on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Disposal Assets Report Version 01-01, 15 March 2005, Page 38

42 CHAPTER 8 HOUSEKEEPING MODULE 8.1. Audit Trail Click < SEARCH > to search for asset records that matches the Search Criteria from the database. Click < ADVANCE SEARCH > to search asset records that matches more complex search criteria from the database (see below image for Advance Search Expert) Click < DELETE SELECTED > to delete the selected audit trail records displayed on the. o User must highlight at least one record to delete. Click < DELETE ALL > to delete all the audit trail records displayed on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 39

43 User may specify more complex search criteria. Click < SELECT > to search for audit trail records that matches the search criteria from the database and display on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 40

44 8.2. Disposal Assets Click < SEARCH > to search for asset records that matches the Search Criteria from the database. Click < ADVANCE SEARCH > to search asset records that matches more complex search criteria from the database (see below image for Advance Search Expert) Click < DELETE SELECTED > to delete the selected asset disposal records displayed on the. o User must highlight at least one record to delete. Click < DELETE ALL > to delete all the asset disposal records displayed on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. User may specify more complex search criteria. Click < SELECT > to search for asset records that matches the search criteria from the database and display on the screen. Click < CLEAR > to clear the input data on the screen. Click < CLOSE> to close this screen. Version 01-01, 15 March 2005, Page 41

45 8.3. Backup/Restore Databases Click < BACKUP DATABASES > to backup the databases to Backup folder. o A dialog box will appear to prompt user to backup databases to a destination device/folder. Click < RESTORE DATABASES > to restore the databases from Backup folder. o System will display the below message box and prompt user to confirm to restore the databases. If yes, A dialog box will appear to prompt user to restore databases from a destination device/folder. After restoring, the existing LIVE databases will be stored to the <RestoreDB> sub-folder in the application folder. The restored databases will be placed in the application folder. If no, system will not perform restoring of databases. Message box prompt for restore databases Dialog box prompt to select the databases folders Version 01-01, 15 March 2005, Page 42

46 CHAPTER 9 MISCELLANEOUS DATABASE PATH This is the where the databases can be found. Make sure this database is found in the installation application folder. Version 01-01, 15 March 2005, Page 43

47 CHAPTER 10 SCANNER APPLICATION Executing the Scanner Application SYSTEM MENU 1:EXECUTE PROGRAM 2:DOWNLOAD 3:UPLOAD 4:SET SYSTEM 5:TEST 6:VERSION Main Menu showing the available options. Power off the scanner. Go to the System Menu by pressing SF and 1 keys and together with PW EXECUTE PROGRAM STDASSET.PD3 Press <ENT> to select the program to execute. <MAIN MENU> 1.ASSET TRANSFER 2.ASSET STOCK TAKE 3.ASSET DISPOSAL 0. ABOUT Main Menu showing the available options. User selects desired operation. SELECT: [_] About STANDARD ASSET TRACKING SYSTEM VERSION DD MMM YYYY DEVELOPED BY SATO ASIA PACIFIC About Screen shows project name, software version and date of completion. User may press any key to return to main menu. Version 01-01, 15 March 2005, Page 44

48 10.3. Asset Transfer <ASSET TRANSFER> 1.SCAN 2.UPLOAD 3.DELETE 9.RETURN TO MENU Asset Transfer Main Screen User selects desired operation. SELECT: [_] Asset Transfer Scan <ASSET TRANSFER> DATA EXISTS IN FILE! CONFIRM TO DELETE? F3:YES F4:NO Asset Transfer Check Data Exists in File If there is any data in the file, system will prompt user to delete the data. User may press the following function keys: F3: To delete the data F4: To continue with existing data <ASSET TRANSFER> USER ID: _ F4:MENU Asset Transfer User ID User to scan/input the user ID. User may press the following function keys: F4: Return to Main Menu <ASSET TRANSFER> ASSET:_ TO DEPARTMENT ID: TO LOCATION ID: TOTAL: 0 F4:MENU F5:USER Asset Transfer Data Entry User to scan/input the Asset ID, Department ID and Location ID. System will increase the total record count for each valid asset record added to the file. User may press the following function keys: F4: Return to Main Menu F5: Return to scan User ID Version 01-01, 15 March 2005, Page 45

49 Asset Transfer Upload <UPLOAD> SCANNER PC 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT Upload confirmation screen with interface settings. User may press the following function keys: F3: Send data to PC F4: Cancel current operation F3:SEND F4:ABORT <UPLOAD> UPLOADING FILE... Uploading status screen. User upload data file from scanner into PC via PC software. <UPLOAD> UPLOAD COMPLETED. Upload completed message. User to press any key to continue. System will prompt to delete the entire data file. PRESS ANY KEY... <UPLOAD> DATA FILE EMPTY! Upload empty file status screen. If data file is empty, system prompts error message User may press any key to return to main menu. PRESS ANY KEY... <UPLOAD> TRANSMIT ERROR 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT F3:RETRY F4:ABORT Upload transmission error status screen. User selects whether to retry. User may press the following function keys: F3: Retry uploading process F4: Cancel operation and return to main menu Version 01-01, 15 March 2005, Page 46

50 Asset Transfer Delete <DELETE ALL> CONFIRM TO DELETE? F3:YES F4:NO Delete data file confirmation screen. User selects whether to proceed. User may press the following function keys: F3: Proceed to delete data file in scanner. F4: Cancel operation and return to main menu. <DELETE> DATA FILE DELETED. Data file deleted completion screen. User may press any key to continue. PRESS ANY KEY... Version 01-01, 15 March 2005, Page 47

51 10.4. Asset Stock Take <ASSET STOCK TAKE> 1.SCAN 2.UPLOAD 3.DELETE 9.RETURN TO MENU Asset Stock Take Main Screen User selects desired operation. SELECT: [_] Asset Stock Take Scan <ASSET STOCK TAKE> DATA EXISTS IN FILE! CONFIRM TO DELETE? F3:YES F4:NO Asset Stock Take Check Data Exists in File If there is any data in the file, system will prompt user to delete the data. User may press the following function keys: F3: To delete the data F4: To continue with existing data <ASSET STOCK TAKE> USER ID: _ F4:MENU Asset Stock Take User ID User to scan/input the user ID. User may press the following function keys: F4: Return to Main Menu <ASSET STOCK TAKE> DEPARTMENT:_ LOCATION: ASSET:_ TOTAL: 0 F4:MENU F5:USER Asset Stock Take Data Entry User to scan/input the Asset ID, Department ID and Location ID. System will increase the total record count for each valid asset record added to the file. User may press the following function keys: F4: Return to Main Menu F5: Return to scan User ID Version 01-01, 15 March 2005, Page 48

52 Asset Stock Take Upload <UPLOAD> SCANNER PC 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT Upload confirmation screen with interface settings. User may press the following function keys: F3: Send data to PC F4: Cancel current operation F3:SEND F4:ABORT <UPLOAD> UPLOADING FILE... Uploading status screen. User upload data file from scanner into PC via PC software. <UPLOAD> UPLOAD COMPLETED. Upload completed message. User to press any key to continue. System will prompt to delete the entire data file. PRESS ANY KEY... <UPLOAD> DATA FILE EMPTY! Upload empty file status screen. If data file is empty, system prompts error message User may press any key to return to main menu. PRESS ANY KEY... <UPLOAD> TRANSMIT ERROR 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT F3:RETRY F4:ABORT Upload transmission error status screen. User selects whether to retry. User may press the following function keys: F3: Retry uploading process F4: Cancel operation and return to main menu Version 01-01, 15 March 2005, Page 49

53 Asset Stock Take Delete <DELETE ALL> CONFIRM TO DELETE? F3:YES F4:NO Delete data file confirmation screen. User selects whether to proceed. User may press the following function keys: F3: Proceed to delete data file in scanner. F4: Cancel operation and return to main menu. <DELETE> DATA FILE DELETED. Data file deleted completion screen. User may press any key to continue. PRESS ANY KEY... Version 01-01, 15 March 2005, Page 50

54 10.5. Asset Disposal <ASSET DISPOSAL> 1.SCAN 2.UPLOAD 3.DELETE 9.RETURN TO MENU Asset Disposal Main Screen User selects desired operation. SELECT: [_] Asset Disposal Scan <ASSET DISPOSAL> DATA EXISTS IN FILE! CONFIRM TO DELETE? F3:YES F4:NO Asset Disposal Check Data Exists in File If there is any data in the file, system will prompt user to delete the data. User may press the following function keys: F3: To delete the data F4: To continue with existing data <ASSET DISPOSAL> SKIP INPUT DISPOSED REMARKS ENTRY? F3:YES F4:NO Asset Transfer Skip Dispose Remarks System will prompt user if to skip input disposed remarks entry. User may press the following function keys: F3: To let user input disposed remark F4: To will not be prompt to input disposed remark. <ASSET DISPOSAL> USER ID: _ F4:MENU Asset Disposal User ID User to scan/input the user ID. User may press the following function keys: F4: Return to Main Menu <ASSET DISPOSAL> ASSET:_ TOTAL: 0 F4:MENU F5:USER Asset Disposal Data Entry User to scan/input the Asset ID, Department ID and Location ID. System will increase the total record count for each valid asset record added to the file. User may press the following function keys: F4: Return to Main Menu F5: Return to scan User ID Version 01-01, 15 March 2005, Page 51

55 Asset Disposal Upload <UPLOAD> SCANNER PC 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT Upload confirmation screen with interface settings. User may press the following function keys: F3: Send data to PC F4: Cancel current operation F3:SEND F4:ABORT <UPLOAD> UPLOADING FILE... Uploading status screen. User upload data file from scanner into PC via PC software. <UPLOAD> UPLOAD COMPLETED. Upload completed message. User to press any key to continue. System will prompt to delete the entire data file. PRESS ANY KEY... <UPLOAD> DATA FILE EMPTY! Upload empty file status screen. If data file is empty, system prompts error message User may press any key to return to main menu. PRESS ANY KEY... <UPLOAD> TRANSMIT ERROR 38400, N, 8, 1 PLACE SCANNER ON COMM UNIT F3:RETRY F4:ABORT Upload transmission error status screen. User selects whether to retry. User may press the following function keys: F3: Retry uploading process F4: Cancel operation and return to main menu Version 01-01, 15 March 2005, Page 52

56 Asset Disposal Delete <DELETE ALL> CONFIRM TO DELETE? F3:YES F4:NO Delete data file confirmation screen. User selects whether to proceed. User may press the following function keys: F3: Proceed to delete data file in scanner. F4: Cancel operation and return to main menu. <DELETE> DATA FILE DELETED. Data file deleted completion screen. User may press any key to continue. PRESS ANY KEY... Version 01-01, 15 March 2005, Page 53