Microsoft Office 2010

Transcription

1 Microsoft Office 2010 Presenter: Judy Borsher, CPA, MBA, CITP, MCT SCG Training & Consulting Corporation Judy Borsher CPA, MBA, CITP, MCT MBA Cornell University CPA, CITP with 25 years of accounting and technology business experience, including public accounting, finance, and consulting Microsoft Certified Trainer Creator and presenter of technology CPE in the Washington DC / Maryland / VA area for 20 years Course Producer/Presenter with the Business Learning Institute of the MACPA National speaker including technology conferences of the MACPA, VSCPA, GWSCPA and AICPA Microsoft Excel 2010 Page 1 of 33

2 Access the right tools at the right time Improved ribbon Microsoft Office Backstage view Workbook management tools Customize the Ribbon Backstage View Page 2 of 33

3 Workbook Management Tools Recover previous versions You can now recover versions of files that you closed without saving, when you save changes that you didn't mean to save, or when you just want to revert to an earlier version of your workbook. Protected view By default, files that originate from an Internet source are opened in Protected View. When this happens, you see a warning on the Message bar, along with the option to enable editing. Trusted documents The trusted documents feature is designed to make it easier to open workbooks and other documents that contain active content, such as data connections or macros. Now, after you confirm that active content in a workbook is safe to enable, you don t have to repeat yourself. Excel 2010 remembers the workbooks you trust so that you can avoid being prompted each time you open the workbook. Make fast, effective comparisons from lists of data Sparklines Improved PivotTables Slicers Improved conditional formatting Sparklines Page 3 of 33

4 Improved Pivot Tables Performance enhancements Multi-threading speeds up data retrieval, and filtering. PivotTable labels Now fill down labels in a PivotTable. You can also repeat labels in PivotTables to display item captions of nested fields in all rows and columns. Enhanced filtering You can use slicers to quickly filter data with the click of a button and quickly see which filters are applied. And the filter interface includes a handy search box that can help you to find what you need among potentially thousands (or even millions) of items in your PivotTables. Write-back support You can change values in the OLAP PivotTable Values area and have them written back to the Analysis Services cube on the OLAP server. You can use the write-back feature in what-if mode and then roll back the changes when you no longer need them, or you can save the changes. You can use the write-back feature with any OLAP provider that supports the UPDATE CUBE statement. Show Values As feature The Show Values As feature includes a number of new, automatic calculations, such as % of Parent Row Total, % of Parent Column Total, % of Parent Total, % Running Total, Rank Smallest to Largest, and Rank Largest to Smallest. PivotChart improvements It's easier to filter data directly in a PivotChart and to reorganize the layout of a PivotChart by adding and removing fields. And with a single click, you can hide all field buttons on the PivotChart report. Slicers Improved Conditional Formatting New Icon Sets New Data Bars When specifying criteria for conditional or data validation rules, it's now possible to refer to values in other worksheets in your workbook. Page 4 of 33

5 Obtain powerful analysis from your desktop PowerPivot for Excel add-in Improved Solver add-in Improved function accuracy Improved filter capabilities 64-bit Excel Performance enhancements PowerPivot for Excel add-in You can import millions of rows of data from multiple data sources into a single Excel workbook, create relationships between heterogeneous data, create calculated columns and measures using formulas,. Improved Solver add-in Excel 2010 includes a new version of the Solver addin, which you can use to find optimal solutions in what-if analysis. Solver has an improved user interface, a new Evolutionary Solver, based on genetic algorithms, that handles models with any Excel functions, new global optimization options, better linear programming and nonlinear optimization methods, and new Linearity and Feasibility reports. In addition, the Solver add-in is now available in a 64-bit version. Page 5 of 33

6 Improved function accuracy More consistent functions Certain statistical functions have been renamed and the new function names also more accurately describe their functionality. Workbooks created in earlier versions of Excel will continue to work despite these name changes, because the original functions still exist in a Compatibility category. Improved filter capabilities New search filter When you filter data in Excel tables, PivotTables, and PivotCharts, you can use a new search box, which helps you to find what you need in long lists. Start by typing your search term, and relevant items instantly appear in the list. You can narrow the results further by deselecting the items you don't want to see. Filter and sort regardless of location In an Excel table, table headers replace regular worksheet headers at the top of columns when you scroll down in a long table. AutoFilter buttons now remain visible along with table headers in your table columns, so you can sort and filter data quickly without having to scroll all the way back up to the top of the table. Page 6 of 33

7 64-bit Excel Excel 2010 is available in a 64-bit version, which means that power users and analysts can create bigger, more complex workbooks. By using a 64-bit version, you can address physical memory (RAM) that is above the 2-gigabyte (GB) limit that exists in the 32- bit version of Excel. Performance enhancements General improvements Excel 2010 is more responsive when you move and resize charts, work in Page Layout view, and interact with shapes on the worksheet. Support for large data sets Excel 2010 handles workbooks that contain massive amounts of data more efficiently. Specifically, it takes less time to perform activities commonly performed on large data sets, such as filtering and sorting the data, copy and pasting it from one worksheet to another, and using the Fill feature to copy formulas. Multicore improvements Multithreading improvements help to speed up the process of retrieving, sorting, and filtering data in PivotTables and Excel tables. In addition, opening and saving large files is generally faster than before. Faster calculation To achieve faster calculation performance, Excel 2010 includes support for asynchronous user-defined functions, which can run simultaneously without using multiple Excel calculation threads. This is valuable when you are importing data into worksheets in custom ways, and in high-performance computing (HPC) scenarios. Create workbooks with more visual impact Improved charting Support for equations More themes Paste with live preview Improved picture-editing tools Page 7 of 33

8 Improved charting New charting limits In Excel 2010, the limitation on the number of data points that can be created on a chart has been removed. The number of data points is limited only by available memory. Quick access to formatting options You can instantly access formatting options by double-clicking a chart element. Macro recording for chart elements In Excel 2007, recording a macro while formatting a chart or other object did not produce any macro code. In Excel 2010, however, you can use the macro recorder to record formatting changes to charts and other objects. More themes There are more themes and styles than ever before. These elements can help you apply professional designs consistently across your workbooks and other Microsoft Office documents. Once you select a theme, Excel 2010 does the design work. Text, charts, graphics, tables, and drawing objects all change to reflect the theme you have selected, so that all elements in your workbook visually complement one another. Paste with live preview The paste with live preview feature enables you to save time when reusing content within Excel 2010 or across other programs. You can use it to preview various paste options, such as Keep Source Column Widths, No Borders, or Keep Source Formatting. The live preview enables you to visually determine how your pasted content will look before you actually paste it in the worksheet. When you move your pointer over Paste Options to preview results, you'll see a menu containing items that change contextually to best fit the content you are reusing. ScreenTips provide additional information to help you make the right decision. Page 8 of 33

9 Improved picture-editing tools Screenshots Quickly take a screenshot and add it to your workbook, and then use the tools on the Picture Tools tab to edit and improve the screenshot. New SmartArt graphic layouts As an example, use the Captioned Picture layout to show pictures with nice-looking captions underneath. Picture corrections Fine tune the color of a picture, or adjust its brightness, contrast, or sharpness all without having to use additional photo-editing software. New and improved artistic effects New artistic effects include Pencil Sketch, Line Drawing, Watercolor Sponge, Mosaic Bubbles, Glass, Pastels Smooth, Plastic Wrap, Photocopy, Paint Strokes, and many more. Better compression and cropping You can now make the right choice for the medium (print, screen, ) that your workbook will be used for. Collaborate on workbooks in new ways Co-authoring workbooks Improved Excel Services Accessibility Checker Improved language tools Co-authoring workbooks With Excel Web App, which is part of Office Web Apps, it s now possible for different people to edit a workbook at the same time from different locations. If you re in a small company or working on your own from home or school, all you need is a free Windows Live account to simultaneously author workbooks with others. Corporate users in companies running Microsoft SharePoint 2010 technology can also use this functionality within their firewall. Page 9 of 33

10 Improved Excel Services Improved user experience Some of the more visible changes include the ability to refresh elements of a page vs. a page refresh, and the addition of scroll bars, which let you easily scroll throughout the worksheet. Better integration with SharePoint 2010 features You get better integration with important SharePoint 2010 features, including security, content management, version control, data connection management, and service administration features. In addition, Excel Services better integrates with the built-in business intelligence capabilities in SharePoint. Improved support for workbook features More Excel features are supported in Excel Services, including new Excel 2010 features such as sparklines and slicers. More support for developing applications Developers and nondevelopers alike can take advantage of new tools, such as a REST application programming interface, for building business applications. Accessibility Checker The new Accessibility Checker tool in Excel 2010 enables you to find and fix issues that can make it difficult for people with disabilities to read or interact with your workbook. You can open the Accessibility Checker by clicking the File tab, clicking Check for Issues, and then clicking Check Accessibility. Errors and warnings will appear in a task pane. You can then review the issues and see which ones you need to fix. In addition to the Accessibility Checker, you can add alternative text to more objects in your worksheet, including Excel tables and PivotTables. This information is useful to people with visual impairments who may be unable to easily or fully see the object. Improved language tools In the Excel Options dialog box, multilingual users can quickly set preferences for editing, display, ScreenTip, and Help languages. Changing your language settings in Excel automatically changes them across all applicable Microsoft Office 2010 applications. If you don't have the software or keyboard layout installed that you need, you are notified, and links are provided to make it easier to quickly resolve such issues. Page 10 of 33

11 Access workbooks in new ways Microsoft Excel Web App Microsoft Excel Mobile 2010 Microsoft Excel Web App Excel Web App extends your Excel experience to the web browser, where you can work with workbooks directly on the site where the workbook is stored. Excel Web App is part of Microsoft Office Web Apps, and is available in Windows Live SkyDrive and in organizations that have configured Office Web Apps on SharePoint When you click on a workbook to open it in Excel Web App, the workbook is displayed in view mode. You can sort and filter data in the workbook, expand PivotTables to see relationships and trends in the data, recalculate values, and view different worksheets. With Excel Web App, all you need to access your workbooks is a browser. Your teammates can work with you, regardless of which version of Excel they have. When you click on an Excel workbook that is stored in a SharePoint site or in SkyDrive, the workbook opens directly in your browser. Your workbooks look the same in the browser as they do in Excel. You can edit your worksheets in the browser, using the familiar look and feel of Excel. When you edit in the browser, you can change data, enter or edit formulas, and apply basic formatting within the spreadsheet. You can also work with others on the same workbook at the same time. Microsoft Excel Mobile 2010 If you have a Windows Mobile 6.5 phone, you can use Office Mobile 2010 to work with your files from anywhere whether you re at work, at home, or on the go. If you have a touch screen device, you can use natural gestures to quickly and intuitively scroll through menus and navigate spreadsheets. Use Excel Mobile 2010 to access and edit workbooks stored on your phone, sent to you as attachments, or hosted on a SharePoint 2010 site through SharePoint Workspace Mobile When you edit a workbook via SharePoint Workspace Mobile, you can save your changes back to SharePoint when you re back online. Create, update, and instantly recalculate your spreadsheets using many of the same tools you already know and use in the desktop version of Excel: Sort, filter, and manage your spreadsheets. Add or edit formulas and use over 100 functions. Insert charts or symbols. Format cells using borders, shading, font styles, and custom number formats. Use the improved selection mode to select content more precisely. Page 11 of 33

12 Extend workbooks in new ways Improved programmability features Support for high-performance computing Improved programmability features VBA improvements Excel 2010 has a number of features that will enable you to migrate any remaining Excel 4.0 macros you may have to VBA. Improvements include better performance for print-related methods and chart properties not previously accessible with VBA. Better user-interface extensibility If you develop custom workbook solutions, you have more options for programmatically customizing both the ribbon and the new Backstage view. For example, you can programmatically activate tabs on the ribbon, and make custom tabs behave similarly to built-in contextual tabs, where tabs only appear when specific events occur. In addition, you can make custom ribbon groups grow and shrink as the ribbon is resized and customize context menus with rich controls. You can also add custom UI and other elements to the Backstage view. Changes to the Open XML SDK The Open XML SDK 2.0 now supports schema-level objects, in addition to the part-level support introduced in the Open XML SDK 1.0. This makes it easier to programmatically manipulate workbooks and other documents outside the Office 2010 desktop applications for example, as part of a server-based solution. Support for high-performance computing Many organizations rely on high-performance computing (HPC) clusters to increase computational scale. For example, a financial firm might use compute clusters to speed up long-running, calculationintensive financial models. Excel 2010 includes the ability to integrate with HPC clusters. When a supported cluster is available, users can instruct Excel to use that cluster by selecting a connector and configuring a name to use in the Advanced options of the Excel Options dialog box. Page 12 of 33

13 Microsoft Word 2010 Customize the Ribbon and use Backstage view You can use customizations to personalize the Ribbon to be the way that you want it. You can create custom tabs and custom groups that contain the commands you use most frequently. Backstage view is where you manage your files creating, saving, inspecting for hidden metadata or personal information and setting options. Recover unsaved work It is now easier to recover a Word document if you close your file without saving, or if you want to review or return to an earlier version of the file you're already working in. As with earlier versions of Word, enabling AutoRecover will save versions while you are working in your file at the interval you select. Now, you can keep the last autosaved version of a file in case you accidentally close that file without saving, so that you can easily restore it the next time that you open the file. Also, while you are working in your file, you can access a list of the autosaved files from the Microsoft Office Backstage view. Page 13 of 33

14 Point to text to see a translation When you turn on the Mini Translator, you can point to a word or selected phrase with your mouse and see a translation in a small window. The Mini Translator also includes a Play button so you can hear an audio pronunciation of the word or phrase and a Copy button so you can paste the translation into another document. You don't even need the language pack, language interface pack, or proofing tools installed on your computer to see a translation in that language. Work on the same document at the same time In Word 2010, you can work together right within Word. You do not have to send with attachments or save multiple draft documents. Instead, just open your document, and start to work. You can see who else is working with you, and where they are editing. When you open a shared document, Word automatically caches it so that you can make changes to it offline, and then Word automatically syncs your changes when you come back online. When you must work away from the office, you no longer have to worry about saving local copies or manually merging your changes into the server document when you return to your office. Multiple authors can edit a single document at the same time and stay in sync with each others' changes. Authors can block access to document regions while they are working on them. Protected View In Protected View, files are opened with editing functions disabled. Files from a potentially unsafe location, such as the Internet or an e- mail attachment, or that contain active content, such as macros, data connections, or ActiveX controls, are validated and can open in Protected View. Files from trusted sources can be enabled by clicking Enable Editing, or data about the file can be explored in the Microsoft Office Backstage view. Page 14 of 33

15 The Document Inspector The Document Inspector can help you ensure that the documents you share with other people do not contain any hidden personal information or any hidden content that your organization might not want distributed. Additionally, your organization can customize the Document Inspector to add checks for additional types of hidden content. The Document Inspector by default checks for: Comments Versions Tracked changes Ink annotations Hidden text Document properties Custom XML data Information in headers and footers Help prevent changes to the final version of a document Before you share a final version of a document, you can use the Mark As Final command to make the document read-only and let other people know that you are sharing a final version of the document. When a document is marked as final, typing editing commands, and proofing marks are disabled, and people who view the document cannot unintentionally change the document. The Mark As Final command is not a security feature. Anyone can edit a document that is marked as final by turning off the Mark As Final feature. Accessibility Checker Accessibility Checker helps identify and resolve accessibility issues in your documents, so that you can fix any potential problems that might keep someone with a disability from accessing your content. If your document has any accessibility issues, the Microsoft Office Backstage view displays an alert that lets you review and repair any issues in your document, if necessary. You can see the alert by clicking the File tab. Under Prepare for Sharing, click Check for Issues, and then click Check Accessibility. Page 15 of 33

16 Work in Word anywhere Word Web application You can store your documents on a Web server and use the Word Web application to open the document in your browser. Word Mobile 2010 If you have a Windows Mobile 6.5 phone, you can use Office Mobile 2010 to work with your files from anywhere. If you have a touch screen device, you can use natural gestures to quickly and intuitively scroll through menus and navigate documents. You can use Word Mobile 2010 to view and edit documents stored on your phone, sent to you as attachments, or hosted on a SharePoint 2010 site through SharePoint Workspace Mobile When you edit a document via SharePoint Workspace Mobile, you can save your changes back to SharePoint when you re back online. Format text and images together Word 2010 provides artistic effects for both pictures and text. When you apply the effects to text, you can still run spell check. Word 2010 provides support for advanced text-formatting features that include a range of settings and stylistic sets and number forms. You can use these new features with many OpenType fonts to achieve extra levels of typographical polish. New content features New numbering formats Word 2010 includes new fixed-digit numbering formats, such as 001, 002, and 0001, 0002, Check box content control Now you can add quickly add a check box to forms or lists. Alternative text on tables In Word 2010, you can add a title to a table and a summary, so that readers have access to additional information. Page 16 of 33

17 Document Navigation pane and Search Quickly find your way around long documents and easily reorganize your documents by dragging and dropping headings instead of copying and pasting. You can also find content by using incremental search, so you do not need to know exactly what you are searching for to find it. New SmartArt graphic picture layouts In Word 2010, you can use the new SmartArt graphics picture layouts to add text with photographs or other images. Insert your pictures in the SmartArt shapes of your picture layout diagram. Each shape has a caption where you can add descriptive text. If you already have pictures in your document, you can quickly convert them to a SmartArt graphic, just like you could with text. Insert the SmartArt graphic picture layout. Add your photographs. Write descriptive text. Word includes several different picture layouts to choose from. New artistic effects With Word 2010, you can now apply sophisticated "artistic" effects to your picture to make the picture look more like a sketch, drawing, or painting. You can enhance your images without using additional photo-editing programs. The 20 new artistic effects include: Pencil Sketch, Line Drawing, Watercolor Sponge, Mosaic Bubbles, Glass, Pastels Smooth, Plastic Wrap, Photocopy, and Paint Strokes. Page 17 of 33

18 Picture corrections and editing You can now transform your images into compelling, vibrant visuals by fine-tuning the color intensity (saturation) and color tone (temperature) of a picture. You can also adjust brightness, contrast, sharpness, and blurriness, or you can recolor the picture to better match your document content and to make your work pop. Another advanced picture editing option is the ability to automatically remove unwanted portions of a picture, such as the background, to highlight the subject of the picture or to remove distracting detail. Picture compression, cropping, screenshots, clip art and ink Use the new and improved picture-editing tools to trim images. Now you have better control of the image quality and compression tradeoffs so that you can make the right choice for the medium (print, screen, or ). Quickly add screenshots to capture and incorporate visual illustrations into your work. After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the screenshot. When you reuse your screenshots across documents, take advantage of the Paste Preview feature to see your additions before you drop them in. Thousands of new community clip art are available. You can make ink annotations on your document from your Tablet PC and save those ink annotations together with the document. Microsoft PowerPoint 2010 Page 18 of 33

19 a tour of new features introducing POWERPOINT 2010 Enhancing Your Presentation Author Your Presentation Enrich Your Presentation Deliver Your Presentation We have features for every step of the way Author Your Presentation Design, organize, and collaborate Page 19 of 33

20 Getting Started with Templates You don t have to start from scratch. If you need help with a status report or ideas for a photo album, look no further. Use sample templates to kick off your presentation and focus on the content (you re viewing one right now!) Organize with Sections Too much information? Divide and conquer a large presentation by organizing your presentation with sections. You can name, print, and apply effects to an entire section easily. Collaboration Simultaneous edits on one single document. No more waiting your turn or managing multiple versions. It s about team work, and co authoring will get you there. Page 20 of 33

21 Enrich Your Presentation Stylize, edit, and animate your media It s not just about the visuals, but strengthening YOUR MESSAGE. New Picture Effects Picture Color, Corrections, Artistic Effects, and Background Removal allow you to customize images for your story Page 21 of 33

22 Check out this animation: Animate This With the Animation Painter you can re create the same animation with one click Video Perfect You can do a lot more with videos in PowerPoint Videos can be embedded in your presentation. That s right, no more lost videos! Also, you can recolor the entire video or apply a video style easily. Your videos will look great! Want to jump to a bookmark in your video? Hover over the video and you ll be pleasantly surprised. Did we mention you can add bookmarks, include fades, and trim your videos now? Fountain Geyser Page 22 of 33

23 Exciting new transitions What about the beautiful transitions you ve been seeing? They are new too. Deliver Your Presentation Broadcast and compress for seamless delivery BROADCAST IT» Show and tell your presentation with Broadcast Slide Show» Share your presentation in real time with anyone with a browser, directly from PowerPoint.» You ll never have to say, Next slide, please again! Page 23 of 33

24 Record your presentation with Create a Video and capture narrations, animations, media, and much more. Upload, embed, and share away! Spread the Message! For a media rich presentation, you can Optimize for Compatibility or Compress Media to share your presentation reliably without exploding your inbox Package your presentation for easy sharing? But wait There s More! View your slides from anywhere! Page 24 of 33

25 Access Anywhere» Check out the PowerPoint Web App» Access slides wherever you are What s Your Message? POWERPOINT 2010 Microsoft Outlook 2010 Page 25 of 33

26 Expanded ribbon In Outlook 2010, the ribbon has replaced the former menus in the main Outlook window. In addition, the ribbon can be customized to include custom tabs that you can personalize to better match your work style. Print and account management options, are now in the Microsoft Office Backstage view. Click File to manage your accounts, set up rules, automatic replies, and other behind-the-scenes options. See more of your messages An improved conversation view is now available when you work with your messages. This view improves tracking and managing related messages, regardless of the folder that contains the messages. The complete course of the conversation, including your responses are visible. You can also easily categorize or ignore a complete conversation. Quick Steps Turn commands and procedures that you use most often into one click. You can customize the default Quick Steps, and create your own buttons that combine your frequent actions. The Quick Steps gallery includes buttons for one-click file and flag, sending messages to your team, and other popular commands. Page 26 of 33

27 Meeting Reply and Search Scheduling a meeting is as easy as replying to the message. While reading a message, you can schedule a meeting with all the message recipients with the new Meeting Reply command. All the messages recipients are added to a new a meeting request in one click. Outlook 2007 introduced Instant Search. In Outlook 2010 it is easier to narrow your search results by using criteria such as sender, subject keywords, and other information such as the presence of attachments. The Search Tools contextual tab includes a set of filters that efficiently focus your search to isolate the items that you want. Reduce the noise in your Inbox Ignore Conversation The Ignore command moves the whole Conversation and any future messages that arrive in the Conversation to the Deleted Items folder. Clean Up Conversations When a message contains all the previous messages in the Conversation, you can click Clean Up to eliminate the other redundant messages. Instead of reviewing each message, keep only the most recent that includes the whole Conversation. Work more efficiently with messages MailTips MailTips help you avoid common but potentially costly or embarrassing mistakes. MailTips alerts can be triggered by actions including clicking Reply All to a large recipient list, sending sensitive information to someone outside your organization, or sending a message to someone who is out of office. Page 27 of 33

28 Work more efficiently with messages Forgotten subjects When you click Send on a message that does not have a subject, a message appears to confirm that no subject was intentional. Auto-Complete List improvements It is easier to remove a name from the Auto- Complete List suggestions, and when you are using a Microsoft Exchange Server account, your Auto-Complete List is available from any computer that you use Outlook with your Exchange account. Work more efficiently with messages Include screen shot Sharing what you see on your screen is easy with the new Include screen shot command. Select all or any part of your computer screen and include a snapshot of it in a message. Work more efficiently with messages More spell checking Spell checking works in more places. This includes subject lines of messages, tasks, and meeting requests. Expanded delivery information When you use a Microsoft Exchange Server account, you can review detailed delivery information both for outgoing and incoming messages. Page 28 of 33

29 Work smarter with the Calendar Meeting Suggestions Introduced in Outlook 2007, Meeting Suggestions now appears when you create a meeting request. Schedules for attendees are analyzed and the best time is suggested, based on everyone's availability. Work smarter with the Calendar Calendar Groups Quickly see the calendars of people you frequently work with. Select the members one time, then use the Calendar Group every time that you want view those same calendars. Calendar Groups can also include resources, such as conference rooms. Work smarter with the Calendar Schedule View Whether you use the new Calendar Groups, or manually select multiple calendars to review, the new Schedule View can take some guesswork out of arranging meetings. Individual, resource, or Calendar Group calendars appear in a horizontal view to quickly discover the best time to meet. Page 29 of 33

30 Work smarter with the Calendar Quick View When you receive a meeting request, Quick View helps you better understand how a meeting request affects your calendar. When creating or responding to a meeting request, a calendar snapshot appears in the meeting request. You can instantly review any conflicts or adjacent items on your calendar without ever leaving the meeting request. Work with all your accounts in Outlook Multiple Exchange accounts Outlook 2010 supports multiple Exchange accounts within an Outlook profile. IMAP improvements Deleting messages in an IMAP account resembles other e- mail account types. When messages are deleted, they are moved to a Deleted Items folder. Marking messages for deletion and purging is no longer necessary. Work smarter with your tasks To-Do Bar The To-Do Bar has been improved based on customer requests. In Outlook 2010 there is better access to all-day appointments and events. Additional improvements include visual indicators for conflicts and unanswered meeting requests, day separators, and convenient drag and drop resizing to see more of what you want when you want it. Page 30 of 33

31 Outlook Data Files New data file name In previous versions of Outlook the data files were named Personal Folders files (.pst) and Offline Folder files (.ost). They are now named Outlook Data File (.pst) and offline Outlook Data File (.ost). You can assign a.pst file to be the default delivery location for messages. You can use a.pst to organize and back up items for safekeeping. The offline Outlook Data File (.ost) is a file on your hard disk that contains a copy of mail messages and Outlook items. This file is synchronized with the information saved on a mail or Exchange server. Easier access to your Outlook Data Files (.pst and.ost) All earlier versions of Outlook saved your data files in Personal Folders Files (.pst) and Offline Folders Files (.ost) in a hidden folder on your computer. In Outlook 2010, any new data file that you create is saved, by default, in the Documents\My Outlook Files folder. This makes it easier for you to back up your Outlook data and to locate and copy the data file to a new computer. Outlook Social Connector The new Outlook Social Connector (OSC) connects you to the social and business networks you use, including Microsoft SharePoint, Windows Live, and other popular third-party sites. You can get more information and stay in touch with the people in your network without leaving Outlook. Outlook Contacts an Address Book Quick Contacts Get faster access to your contacts including instant messaging and presence indicators with Quick Contacts without leaving the mail view. With the new Find a Contact box on the ribbon, you can start to type the name of the person you are looking for and get instant results including multiple ways to connect to the person including instant messaging, phone, mail, and meeting scheduling. When Microsoft Office Communicator integration is enabled, you can search your Global Address List (GAL) and Contacts using a type-ahead search that shows user photos, title, and availability in addition to names. Hierarchal Address Book You can pick recipients for messages, meeting requests, and task assignments by browsing an organization tree view in the Outlook Address Book. Page 31 of 33

32 Unified Messaging improvements Voice mail transcripts Voice Mail Preview provides a speech to text transcript of the message left on your voice mail. Additional improvements View zoom control Zoom in or out of your mail or calendar views with the new zoom slider control at the bottom of the window. Quota Thermometer In the new Backstage view, your account information includes a visual representation of how much space is left in your mailbox. Additional improvements Navigation Pane All commands and views that were previously in the Navigation Pane (The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. ) have moved to the Ribbon. The order of the folders was also changed to make it easier to find common default folders, specifically the Inbox and Deleted Items. Some headers and icons were removed to streamline the appearance. Extensibility Outlook 2010 delivers developer requested features that enable application-specific customization of the Outlook user interface. In addition to improved programmability of the Outlook UI, the Outlook object model provides support for new and expanded features such as Conversations and Mobile Items. Page 32 of 33

33 Office 2010 Learning Links at the Microsoft Website Training modules > FX aspx Interactive Command Guides and Command Lists > help/learn- where-menu-and-toolbar-commands-are-in-office HA aspx Receive Office 2010 Templates If you would like to receive template files including files used in this presentation, please send your request to: For more information, contact: Judy Borsher Thank you for your participation! Page 33 of 33