Office 2011 for Mac ALL-IN-ONE FOR DUMMIES. by Geetesh Bajaj and James Gordon Microsoft MVPs. Wiley Publishing, Inc.

Transcription

1 Office 2011 for Mac ALL-IN-ONE FOR DUMMIES by Geetesh Bajaj and James Gordon Microsoft MVPs Wiley Publishing, Inc.

2 Table of Contents Introduction,.. 7 Book h introducing Office Chapter 1: Going Over the Preliminaries 7 Jumping into Office Upgrading from Previous Versions of Office 9 Installing Office, Sweet! 11 Soaring with Cloud Computing 18 Chapter 2: Interfacing with Office 21 Musing about Menus 21 Talking about Toolbars 24 Customizing Menus and Toolbars in Word, Excel, and PowerPoint 26 Riding the Ribbon 34 Chapter 3: Traversing the Toolbox 39 Tinkering in the Toolbox 39 Scrapbook: The Clipboard Evolves 40 Looking Things Up with Reference Tools 44 Being Compatible 45 Customizing the Toolbox 49 Chapter 4: Working with Files 51 Opening Files 51 Searching for Files and Locations : 53 Saving Files. 54 Saving and Using Templates 56 Sharing and Collaborating with SkyDrive 58 Saving to SharePoint 64 Sharing via 65 Chapter 5: Getting SmartArt, 67 Smiling with SmartArt 67 Making Organization Charts 72 Chapter 6: Selecting and Formatting 75 Selecting Objects 75 Understanding Formatting Basics 77 Formatting with the Ribbon 77 Formatting with the Format Shapes Dialog 83

3 X Office 2011 for Mac AtNn-One For dummies Chapter 7: Formatting Pictures 97 Formatting Pictures Using the Ribbon 97 Applying Picture Styles HO Working in Layers HI Chapter 8: Inserting Media 117 Activating the Media Browser 117 Browsing Your Photos 118 Browsing Audio 119 Browsing Movies 121 Browsing Clip Art 122 Browsing Symbols 127 Browsing Shapes 130 Chapter 9: Fancy Text Boxes 135 Making a Text Box 135 Formatting Text Boxes with the Ribbon 136 Formatting Text Boxes with the Format Text Dialog 139 Chapter 10: Common Tools That Make Life Easier 143 Proofing Your Spelling and Grammar 143 Understanding Themes and Templates 145 Sharing Files in Other Formats 149 Getting Mathematical with Equations 150 Connecting with Messenger and Communicator 154 Becoming Undone 157 Hyperlinking 157 Chapter 11: Making Great Tables 163 Making a Table 163 Choosing Table Options 166 Formatting with Table Styles 168 Chapter 12: Using VBA 171 Discovering VBA 171 Displaying the Developer Ribbon 172 Using Office Add-Ins 173 Installing Add-Ins 174 Exploring the Visual Basic Editor 175 Displaying Your Macros 189 Recording Macros 189 Adjusting VBE Preferences 190

4 * Table of Contents XI Book 11: Word Chapter 1: Exploring Word's Interface 195 Opening Word for the First Time 195 Opening the Word Document Gallery 196 Choosing a View 198 Working in Print Layout View 199 Taking Notes in Notebook Layout View 203 Designing in Publishing Layout View 208 Making the Most of Toolbars and Menus 210 Making Word Behave the Way You Want It To 211 Reading and Working in Full Screen View 217 Chapter 2: An Open and Shut Case 221 Opening the World in Word 221 Saving Word Documents 226 Changing Word's Default Document 230 Being Compatible with Others 231 Chapter 3: Formatting and Typography 235 Formatting Paragraphs 235 Controlling Paragraphs 237 Tinkering with Tabs 239 Shooting Bullets and Numbing Numbers 243 Dropping a Cap 250 Turning on Typography 251 Chapter 4: Working with Document Layout 255 Adding Pages 255 Configuring Page Setup 256 Ruling Margins 257 Arranging Text Layout 259 Formatting Page Background and Borders 260 Activating Gridlines 261 Tickling Footers and Watching Your Header 262 Getting around with Bookmarks 264 Writing with Style 265 Using Organizer 269 AutoFormat as You Type 271 Automatically Numbering Lines 273 Chapter 5: Collaborating on and Proofing Documents 275 Keeping Track of Changes 275 Coauthoring Simultaneously 283 Casting a Spell Check 289

5 Xfl Office 2011 for Mac MUn-One For Dummies Chapter 6: Making Great Tables and Charts 299 Deciding Which Table Tools to Use 299 Making a Table 300 Basic Table Tips 304 Formatting Tables 306 Performing Table Manipulations 310 Handling Tables from the Web 318 Working with Charts 319 This Is aframe-up! 320 Chapter 7: Saving Time in Word 325 Automating with AutoText 325 Automating Long Document Chores 330 Inserting a Citation 341 Chapter 8: Advanced Word Stuff 345 Wrapping Text around Objects 345 Positioning and Anchoring an Object 348 Flowing Text from One Text Box into Another 350 Publishing Newspapers, Newsletters, and Periodicals 353 Having a Field Day 356 Managing Multiple Open Documents 361 Creating an Electronic Form 362 Embedding All Kinds of Things 370 Chapter 9: Printing for Posterity 373 Sizing Up Things with Page Setup 374 Printing Like a Pro! 376 Chapter 10: Managing a Mail Merge 383 Making Magic with Mail Merge 383 Getting Good Data for Your Mail Merge 385 Making a Form Letter 389 Merging to Envelopes 395 Making Labels 398 Book 111: Excel 2011 M5 Chapter 1: Working Every Day in Excel 407 Opening Excel for the First Time 407 Opening the Excel Workbook Gallery 408 Choosing a View 410 Customizing Keyboard Shortcuts 414 Working with Sheet Types 415 Discovering and Setting Excel Preferences 416

6 4 * * fable of Contents KM Chapter 2: Opening and Saving Files in Excel 419 Working with Excel Workbook.xlsx Format 419 Working with Various File Formats 420 Using AutoRecover 425 Chapter 3: Getting into Cells and Worksheets 427 Interacting with Excel 427 Making Sense of Cursors 433 Moving a Row or Column 434 Dragging a Series of Text, Numbers, or Dates 434 Using the Custom Lists Feature to Fill Cells 436 Understanding General Format 438 Entering Cell Formulas 440 Knowing When to Be Absolute, Relatively Speaking 446 Chapter 4: Formatting and Conditional Formatting 451 Formatting Cells 451 Formatting Dates and Times 457 Conditional Formatting 461 Adding a Picture to a Worksheet Background 468 Chapter 5: Making, Formatting, and Filtering a Table 471 Listing the Table Rules 471 Making a Table 472 Choosing Table Options 473 Formatting Tables 473 Adding or Deleting Rows and Columns 476 Sorting and Filtering in Tables and Worksheets 476 Calculating Columns 479 Managing Tables 480 Making a PivotTable 481 Chapter 6: Making Charts 485 Making a Chart in Excel 485 Customizing a Chart with Ease 486 Saving Your Chart as a Template 488 Making Sparklines 488 Perfecting Your Chart 490 Performing Chart Analysis 492 Moving to a Chart Sheet 496 Adding Charts in Other Applications 497 Chapter 7: Controlling Excel 503 Copying and Pasting 503 Moving and Copying Entire Sheets 507 Creating Camera Magic 509

7 JffV Office 2011 for Mac Att-in-One For Dummies Hiding and Unhiding Worksheets, Rows, and Columns 510 Calculation Ordering with Nesting and Nest Building 511 Troubleshooting Formulas 513 Chapter 8: Delving Deeper into Data 519 Simplifying Database Jargon 519 Performing a What-If Analysis 520 Getting Data from External Sources 522 Putting Tools to Work 524 Using a Web Query 526 Chapter 9: Sharing and Collaborating 529 Simultaneous Workbook Sharing 529 Reviewing with the Ribbon 533 Commenting 534 Tracking Changes 537 Chapter 10: Making Forms in Excel 543 Displaying the Developer Tab 543 Making More Tools Available 544 Protecting Worksheets and Locking and Unlocking Cells 545 Making a Form on a Worksheet 547 Making a Form on a Dialog Sheet 561 Chapter 11: Printing in Excel 563 Setting Up Your Pages 563 Choosing View Options 564 Printing from Excel 565 Working with Headers and Footers 567 Making a Watermark 570 Adjusting Print Quality 571 Book W: PowerPoint Chapter 1: Profiling PowerPoint's Interface 577 Opening the PowerPoint Presentation Gallery 577 Choosing a View 579 Building and Editing Slides in Normal View 580 Organizing Your Presentation in Slide Sorter View 582 Transitioning from One Slide to the Next 585 Advancing to the Next Slide 586 Making a Blank Presentation 587 Setting PowerPoint Preferences 587 Taking Advantage of Notes Page View 587

8 Table of Contents tftf Chapter 2: Opening and Saving a Presentation 591 Opening Password-Protected Presentations 591 Saving in Various Formats 591 Saving as a Pile of Pictures 597 Chapter 3: Feeling at Home on the Ribbon 599 Starting with a Title Slide 599 Choosing a Slide Layout 600 Working with Text Placeholders 602 Inserting More Content 608 Formatting 611 Making and Formatting Tables 615 Chapter 4: Adding Audio and Movies 621 Adding an Audio Clip 621 Adding a Movie 626 Dealing with Audio and Movie Odds and Ends 630 Chapter 5: Designing Masters, Slide Layouts, and Themes 631 Putting a Slide Master in Charge 632 Getting Your Bearings in Slide Master View 633 Working with Slide Masters and Layouts 635 Taking Note of Your Notes Master 638 Handling Handout Masters 639 Making a Theme 640 Chapter 6: Applying Animation 645 Applying an Animation Effect 646 Bringing the Animations Tab of the Ribbon to Life 646 Choosing Animation Options 647 Animating a Text Placeholder 649 Animating a SmartArt Graphic 654 Animating an Audio Clip or a Movie 658 Animating a Chart 660 Moving an Object along a Path 661 Chapter 7: Delivering Your Presentation 665 Presenting to a Live Audience 665 Playing a Slide Show to Your Audience 668 Using Presenter View 673 Rehearsing and Recording Your Presentation 675 Creating Versions with Custom Shows 676 Customizing Your Show's Setup 678 Broadcasting a Presentation 681

9 Office 2011 for Mac AtNn-One For dummies Chapter 8: Printing, Sharing, and Coauthoring Presentations 687 Printing Your Presentations 687 Exploring Sharing Options 690 Commenting in a Presentation 693 Comparing Presentations 694 Coauthoring Presentations Using SkyDrive or SharePoint 696 Book V: Outtook Chapter 1: Upgrading to Microsoft Outlook 703 Getting to Know Microsoft Outlook for Mac 704 Opening Outlook for the First Time 705 Learning Your Identity 706 Upgrading from Entourage 2008 or Switching from Windows Outlook to Mac Outlook 710 Upgrading from Apple Mail 712 Upgrading from Gmail or Yahoo! Mail 713 Upgrading from Hotmail 714 Importing Contacts from a Text File 714 Managing Accounts in an Identity 715 Managing Identities 720 Chapter 2: Using Common Outlook Tools 723 Opening in Outlook's Default Mail View 723 Moving Around the Menu Bar 724 Tailoring the Toolbar for Quick Access 725 Ringing in the Ribbon 726 Changing Views 727 Watching Your Status 728 Chapters Mastering Mail 729 Working in Mail View 730 Customizing the Reading Pane 733 Finding and Setting Mail Preferences 733 Reconnoitering the Ribbon 737 Reading Mail 742 Composing a Message 744 Searching and Smart Folders 747 Clobbering Junk Mail 749 Automating with Rules 749 Keeping on Schedule 750

10 Table of Contents K<JH Chapters Crafting Your Calendar 751 Taking a Look at the Calendar Interface 751 Going on Holiday 753 Adding Meetings and Appointments 753 Receiving Invitations 756 Receiving Acceptances and Rejections 757 Organizing Your Calendars 758 Searching and Using Smart Folders 759 Printing Your Calendar 761 Chapter 5: Keeping Up, with Contacts 763 Perusing the Contacts Interface 763 Meeting Yourself 764 Printing Contacts 766 Making Contacts Folders 767 Finding Contacts 767 Grouping Contacts 768 Exporting Contacts 769 Deleting a Contact 770 Chapter 6: Keeping Track of Your Day 771 Flagging for Follow Up 771 Touring Your Tasks 772 Making a Note for Future Reference 775 Making Your Day with My Day 777 Index