What s New in Office 2010?

Transcription

1 New to Office 2010? Even though there s a lot in common with Office 2007 that you had before, you might still need a hand getting up to speed. This guide is filled with useful info about new capabilities in Office Note: Most of this information is copied from Microsoft s Internet series on What s New in Office Use this guide as a reference while exploring what you can do with Office In this guide Table of Contents All Office 2010 Programs... 5 Microsoft Office Backstage... 5 Customize the Ribbon... 6 Paste with Live Preview... 6 Edit pictures within an Office application... 7 Automatic background removal of pictures... 7 Picture corrections... 8 New artistic effects... 9 Better picture compression and cropping... 9 Format text and images together for a seamless look Create Screenshots within an Office Application Added new SmartArt graphics capabilities Mini Translator Co-Authoring Updated Office 2010 Security Recover Previous Versions of Files Protected View Trusted Documents As of 5/19/2011

2 Document Inspector Accessibility Checker Mark as Final Web versions of Office programs Mobile versions of Office programs Word Ribbon Changes Home Tab View Tab Navigation Pane Review Tab Insert Tab Drawing Tools Tab Picture Tools Tab Excel Improved capabilities Improved PivotTables Improved conditional formatting PowerPivot for Excel add-in Improved Solver add-in Improved function accuracy Improved filter capabilities Improved charting bit version Performance enhancements Ribbon Changes Insert Tab Sparklines Slicers Added the Equation Editor As of 5/19/2011

3 More themes PowerPoint Ribbon Changes Home Tab Organize slides into sections Insert Tab Transitions and Animations Tabs Additional transitions and animations Slide Show Tab Review Tab View Tab Run multiple PowerPoint presentations side by side Embed, edit, and play a video within your presentation Embed a video into your slides Trim an audio or video clip Use bookmarks in your audio and video clips Link a video from a website such as Youtube Animation Painter Turn your mouse into a laser pointer Turn your presentation into a video Outlook Added the ribbon to the main Outlook window Behind-the-Scene options Conversation view Meeting Reply Forgotten Subjects Reduce the size of a picture attachment View zoom control Access OWA from Outlook client Folder order changed As of 5/19/2011

4 Additional Outlook Enhancements MailTips Speech to text translation of voice mail Quota Thermometer Other Office 2010 Programs Microsoft Access Micosoft Publisher Microsoft Infopath Designer and Filler Microsoft Sharepoint Workspace As of 5/19/2011

5 All Office 2010 Programs The changes in this section affect most of the Office 2010 programs. Microsoft Office Backstage In the Microsoft Office Backstage view, you do everything to a file that you do not do in the file. The latest innovation in the Microsoft Office Fluent user interface and a companion feature to the Ribbon, the Backstage view is where you manage your files creating, saving, inspecting for hidden metadata or personal information and setting options. (Basically Microsoft has replaced the Microsoft Office button with a File tab.) For more information, see Introducing Backstage. Page 5

6 Customize the Ribbon The Ribbon now has a maximize/minimize control to open or close it. You can use customizations to personalize the Ribbon, which is part of the Microsoft Office Fluent user interface, to be the way that you want it. You can create custom tabs and custom groups that contain the commands you use most frequently. Watch a video on Customizing the Ribbon. Paste with Live Preview The paste with live preview feature enables you to save time when reusing content within Excel 2010 or across other programs. You can use it to preview various paste options, such as Keep Source Column Widths, No Borders, or Keep Source Formatting. The live preview enables you to visually determine how your pasted content will look before you actually paste it in the worksheet. When you move your pointer over Paste Options to preview results, you'll see a menu containing items that change contextually to best fit the content you are reusing. ScreenTips provide additional information to help you make the right decision. Watch a video about Paste with Live Preview. Page 6

7 Edit pictures within an Office application Automatic background removal of pictures Another advanced picture editing option in Word 2010 is the ability to automatically remove unwanted portions of a picture, such as the background, to highlight the subject of the picture or to remove distracting detail. For more information on removing the background of a picture or other unwanted portions of a picture, see Remove a picture background. Page 7

8 Picture corrections You can now transform your images into compelling, vibrant visuals by fine-tuning the color intensity (saturation) and color tone (temperature) of a picture. You can also adjust brightness, contrast, sharpness, and blurriness, or you can recolor the picture to better match your document content and to make your work pop. Page 8

9 New artistic effects With Word 2010, you can now apply sophisticated "artistic" effects to your picture to make the picture look more like a sketch, drawing, or painting. It's an easy way to enhance your images without using additional photo-editing programs. Some of the 20 new artistic effects include Pencil Sketch, Line Drawing, Watercolor Sponge, Mosaic Bubbles, Glass, Pastels Smooth, Plastic Wrap, Photocopy, and Paint Strokes. For procedures on using artistic effects with your pictures, see Apply an artistic effect to a picture. Better picture compression and cropping Use the new and improved picture-editing tools to trim images and get just the look that you want. Now you have better control of the image quality and compression trade-offs so that you can make the right choice for the medium (print, screen, or ) that your document is used for. For information on how to use the picture cropping tools, see Crop a picture. Page 9

10 Format text and images together for a seamless look Word 2010 provides artistic effects for both pictures and text. And when you apply the effects to text, you can still run spell check. Plain picture and text formatting Picture and text with shadow formatting Page 10

11 Create Screenshots within an Office Application Quickly add screenshots (Select Screenshot from the Insert tab) to capture and incorporate visual illustrations into your work in Office After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the screenshot. When you reuse your screenshots across documents, take advantage of the Paste Preview feature to see what your additions will look like before you drop them in. 1. From the Insert Tab, select Screenshot 2. Select the window that you want to get the screenshot from (which will take a screenshot of the whole window) or select screen clipping which will allow you to select the area that you want captured. Page 11

12 Added new SmartArt graphics capabilities In Office 2010, you can use the new SmartArt graphics picture layouts to tell your story with photographs or other images. Just insert your pictures in the SmartArt shapes of your picture layout diagram. Each shape also has a caption where you can add descriptive text. Even better, if you already have pictures in your document, you can quickly convert them to a SmartArt graphic, just like you can with text. Using this layout to create a SmartArt graphic is simple: 1. Insert the SmartArt graphic picture layout. 2. Add your photographs. 3. Write descriptive text. Word includes several different picture layouts to choose from. For procedures and more information about using SmartArt graphics, see the following: Create a SmartArt graphic Learn more about SmartArt graphics Convert slide text to a SmartArt graphic Convert pictures on a slide to a SmartArt graphic When should I use a SmartArt graphic and when should I use a chart? Page 12

13 Mini Translator When you turn on the Mini Translator, you can point to a word or selected phrase with your mouse and see a translation in a small window. The Mini Translator also includes a Play button so you can hear an audio pronunciation of the word or phrase and a Copy button so you can paste the translation into another document. You don't even need the language pack, language interface pack, or proofing tools installed on your computer to see a translation in that language. For more information, see See translations with the Mini Translator. Page 13

14 Co-Authoring In Office 2010, you can work together right within Word. You do not have to send with attachments or save draft documents with names such as TSP_final_2_FINAL.docx. Instead, just open your document, and start to work. You can see who else is working with you, and where they are editing. When you open a shared document, Word automatically caches it so that you can make changes to it offline, and then Word automatically syncs your changes when you come back online. When you must work away from the office, you no longer have to worry about saving local copies or manually merging your changes into the server document when you return to your office. Watch a video on Co-Authoring in Word Multiple authors can edit a single document at the same time and stay in sync with each other s changes. Authors can block access to document regions while they are working on them. Updated Office 2010 Security Recover Previous Versions of Files It is now easier to recover an Office 2010 file if you close your file without saving, or if you want to review or return to an earlier version of the file you're already working in. As with earlier versions of Office applications, enabling AutoRecover will save versions while you are working in your file at the interval you select. Now, you can keep the last autosaved version of a file in case you accidentally close that file without saving, so that you can easily restore it the next time that you open the file. Also, while you are working in your file, you can access a list of the autosaved files from the Microsoft Office Backstage view. Protected View In Protected View, files are opened with editing functions disabled. Files from a potentially unsafe location, such as the Internet or an attachment, or that contain active content, such as macros, data connections, or ActiveX controls, are validated and can open in Protected View. Files from trusted sources can be enabled by clicking Enable Editing, or data about the file can be explored in the Microsoft Office Backstage view. Page 14

15 Trusted Documents The trusted documents feature is designed to make it easier to open workbooks and other documents that contain active content, such as data connections or macros. Now, after you confirm that active content in a workbook is safe to enable, you don t have to repeat yourself. Office 2010 remembers the workbooks you trust so that you can avoid being prompted each time you open the workbook. Read more about trusted documents. Document Inspector Before you share your document with other people, you can use the Document Inspector to check the document for hidden metadata, personal information, or content that might be stored in the document. The Document Inspector can find and remove information such as the following: Comments Versions Tracked changes Ink annotations Hidden text Document properties Custom XML data Information in headers and footers The Document Inspector can help you ensure that the documents you share with other people do not contain any hidden personal information or any hidden content that your organization might not want distributed. Additionally, your organization can customize the Document Inspector to add checks for additional types of hidden content. Accessibility Checker Accessibility Checker helps identify and resolve accessibility issues in your documents, so that you can fix any potential problems that might keep someone with a disability from accessing your content. If your document has any accessibility issues, the Microsoft Office Backstage view displays an alert that lets you review and repair any issues in your document, if necessary. You can see the alert by clicking the File tab. Under Prepare for Sharing, click Check for Issues, and then click Check Accessibility. For more information about using the accessibility checker, see Accessibility Checker. Page 15

16 Mark as Final Before you share a final version of a document, you can use the Mark As Final command to make the document read-only and let other people know that you are sharing a final version of the document. When a document is marked as final, typing editing commands, and proofing marks are disabled, and people who view the document cannot unintentionally change the document. The Mark As Final command is not a security feature. Anyone can edit a document that is marked as final by turning off the Mark As Final feature. Web versions of Office programs Even when you're away from Office, you can store your documents on a Web server and use one of the Office Web applications to open the document in your browser. You'll be able to view it and even make changes. For more information, see Introduction to Word Web App. Mobile versions of Office programs If you have a Windows Mobile 6.5 phone, you can use Office Mobile 2010 to work with your files from anywhere whether you re at work, at home, or on the go. If you have a touch screen device, you can use natural gestures to quickly and intuitively scroll through menus and navigate documents. You can use Office Mobile 2010 to view and edit documents stored on your phone, sent to you as attachments, or hosted on a SharePoint 2010 site through SharePoint Workspace Mobile When you edit a document via SharePoint Workspace Mobile, you can save your changes back to SharePoint when you re back online. Create or update your documents using many of the same formatting tools you that you already know and use in the desktop version of Office. Use AutoCorrect to correct typos and misspelled words. Format lists with bullets or numbers. Format text by using font styles. For more information, see Office Mobile 2010 features and benefits. Page 16

17 Word 2010 Ribbon Changes Home Tab Word 2007 Word 2010 Change Case Button Text Effects Button Page 17

18 View Tab Word 2007 Word 2010 Navigation Pane In Word 2010, you can quickly find your way around long documents. You can easily reorganize your documents by dragging and dropping headings instead of copying and pasting. And you can find content by using incremental search, so you do not need to know exactly what you are searching for to find it. Page 18

19 In Word 2010 you can do the following: Move between headings in your document by clicking on the parts of the document map. Collapse levels of the outline to hide nested headings, so you can work easily with the map even in deeply structured and complicated long documents. Type text into the search box to find your place instantly. Drag and drop headings within your document to rearrange the structure. You can also delete, cut, or copy headings and their content. Easily promote or demote a given heading, or a heading and all of its nested headings, up or down within the hierarchy. Add new headings to your document to build a basic outline or insert new headings without having to scroll around in the document. Stay aware of the content being edited by others by browsing the headings that contain a co-authoring indicator. See thumbnails of all the pages in your document and click on them to move through your document. Watch a video on the Navigation Pane Page 19

20 Review Tab Word 2007 Word 2010 Translate Button Block Authors & Restrict Editing Button Linked Notes OneNote Page 20

21 Insert Tab Word 2007 Word 2010 Screenshot Button Page 21

22 Drawing Tools Tab Word 2007 Word 2010 Shape Effects Button WordArt Styles Page 22

23 Picture Tools Tab Word 2007 Word 2010 Remove Background Picture Editing Selection Pane Page 23

24 Excel 2010 Improved capabilities Improved PivotTables PivotTables are now easier to use and more responsive. Key improvements include: Performance enhancements In Excel 2010, multi-threading helps speed up data retrieval, sorting, and filtering in PivotTables. PivotTable labels It's now possible to fill down labels in a PivotTable. You can also repeat labels in PivotTables to display item captions of nested fields in all rows and columns. Watch a video on Repeat Item labels in a PivotTable report. Enhanced filtering You can use slicers to quickly filter data in a PivotTable with the click of a button and see which filters are applied without having to open additional menus. In addition, the filter interface includes a handy search box that can help you to find what you need among potentially thousands (or even millions) of items in your PivotTables. Write-back support In Excel 2010, you can change values in the OLAP PivotTable Values area and have them written back to the Analysis Services cube on the OLAP server. You can use the write-back feature in what-if mode and then roll back the changes when you no longer need them, or you can save the changes. You can use the write-back feature with any OLAP provider that supports the UPDATE CUBE statement. Show Values As feature The Show Values As feature includes a number of new, automatic calculations, such as % of Parent Row Total, % of Parent Column Total, % of Parent Total, % Running Total, Rank Smallest to Largest, and Rank Largest to Smallest. Watch a video on Use the Show Values as a feature in a PivotTable report. PivotChart improvements It is now easier to interact with PivotChart reports. Specifically, it's easier to filter data directly in a PivotChart and to reorganize the layout of a PivotChart by adding and removing fields. Similarly, with a single click, you can hide all field buttons on the PivotChart report. Watch a video on Using interactive controls in a PivotChart report. Read more about Changes to PivotTables. Page 24

25 Improved conditional formatting Conditional formatting makes it easy to highlight interesting cells or ranges of cells, emphasize unusual values, and visualize data by using data bars, color scales, and icon sets. Excel 2010 includes even greater formatting flexibility: New icon sets First introduced in Office Excel 2007, icon sets let you display icons for different categories of data, based on whatever threshold you determine. For example, you can use a green up arrow to represent higher values, a yellow sideways arrow to represent middle values, and a red down arrow to represent lower values. In Excel 2010, you have access to more icon sets, including triangles, stars, and boxes. You can also mix and match icons from different sets and more easily hide icons from view for example, you might choose to show icons only for high profit values and omit them for middle and lower values. More options for data bars Excel 2010 comes with new formatting options for data bars. You can apply solid fills or borders to the data bar, or set the bar direction from right-to-left instead of left-to-right. In addition, data bars for negative values appear on the opposite side of an axis from positive values, as shown here. Other improvements When specifying criteria for conditional or data validation rules, it's now possible to refer to values in other worksheets in your workbook. Read more about conditional formatting. Page 25

26 PowerPivot for Excel add-in If you need to analyze large quantities of data, you can download the Microsoft SQL Server PowerPivot for Excel add-in, which adds a PowerPivot tab to the Excel ribbon. With PowerPivot for Excel, you can import millions of rows of data from multiple data sources into a single Excel workbook, create relationships between heterogeneous data, create calculated columns and measures using formulas, build PivotTables and PivotCharts, and then further analyze the data so that you can make timely business decisions all without requiring IT assistance. Read more about SQL Server PowerPivot Add-in. Improved Solver add-in Excel 2010 includes a new version of the Solver add-in, which you can use to find optimal solutions in what-if analysis. Solver has an improved user interface, a new Evolutionary Solver, based on genetic algorithms, that handles models with any Excel functions, new global optimization options, better linear programming and nonlinear optimization methods, and new Linearity and Feasibility reports. In addition, the Solver add-in is now available in a 64-bit version. For more detailed help on Solver from Frontline Systems, visit Solver Help at Page 26

27 Improved function accuracy In response to feedback from the academic, engineering, and scientific communities, Excel 2010 now includes a set of more accurate statistical and other functions. Certain existing functions have also been renamed to better describe what they do. Accuracy improvements A number of functions have been optimized to improve accuracy. For example, Excel 2010 returns more accurate results for the beta and chi-squared distributions. More consistent functions Certain statistical functions have been renamed so that they are more consistent with the function definitions of the scientific community and with other function names in Excel. The new function names also more accurately describe their functionality. Workbooks created in earlier versions of Excel will continue to work despite these name changes, because the original functions still exist in a Compatibility category. Read more or watch a video about changes made to functions. Page 27

28 Improved filter capabilities In addition to slicers, which are described later in this article, Excel 2010 comes with new features that make it easier to sort and filter data. New search filter When you filter data in Excel tables, PivotTables, and PivotCharts, you can use a new search box, which helps you to find what you need in long lists. For example, to find a specific product in a catalog that stocks over 100,000 items, start by typing your search term, and relevant items instantly appear in the list. You can narrow the results further by deselecting the items you don't want to see. Filter and sort regardless of location In an Excel table, table headers replace regular worksheet headers at the top of columns when you scroll down in a long table. AutoFilter buttons now remain visible along with table headers in your table columns, so you can sort and filter data quickly without having to scroll all the way back up to the top of the table. Read more or watch a video about creating an Excel table. Page 28

29 Improved charting It's easier to work with charts in Excel Specific improvements include: New charting limits In Excel 2010, the limitation on the number of data points that can be created on a chart has been removed. The number of data points is limited only by available memory. This enables people particularly those of you in the scientific community to more effectively visualize and analyze large sets of data. Quick access to formatting options In Excel 2010, you can instantly access formatting options by double-clicking a chart element. Macro recording for chart elements In Office Excel 2007, recording a macro while formatting a chart or other object did not produce any macro code. In Excel 2010, however, you can use the macro recorder to record formatting changes to charts and other objects. Read more about creating a chart. 64-bit version The 64-bit version allows larger worksheets if memory is available and should speed up calculations. The 64-bit version can only be loaded on 64-bit computers, plus the 64-bit version will not allow any other Microsoft 32-bit programs or add-ins to run on the computer, so there s a tradeoff between file size and speed versus functionality. Performance enhancements Performance improvements in Excel 2010 can help you to interact with your data more efficiently. Specific investments include: General improvements In response to customer feedback, Excel 2010 improves performance in a number of areas. For example, Excel 2010 is more responsive when you move and resize charts, work in Page Layout view, and interact with shapes on the worksheet. Support for large data sets Excel 2010 handles workbooks that contain massive amounts of data more efficiently. Specifically, it takes less time to perform activities commonly performed on large data sets, such as filtering and sorting the data, copy and pasting it from one worksheet to another, and using the Fill feature to copy formulas. Multicore improvements Multithreading improvements in Excel 2010 help to speed up the process of retrieving, sorting, and filtering data in PivotTables and Excel tables. In addition, opening and saving large files is generally faster than before. Faster calculation If workbooks are critical to key business processes in your organization, it s important that calculation speed doesn t become a bottleneck. To achieve faster calculation performance, Excel 2010 includes support for asynchronous user-defined functions, which can run simultaneously without using multiple Excel calculation threads. This is valuable when you are importing data into worksheets in custom ways, and in high-performance computing (HPC) scenarios. Page 29

30 Ribbon Changes Insert Tab Excel 2007 Excel 2010 Screenshot Button Sparklines & Slicer Equation Editor like the one that was in Word 2007 Page 30

31 Sparklines You can use sparklines tiny charts that fit in a cell to visually summarize trends alongside data. Because sparklines show trends in a small amount of space, they are especially useful for dashboards or other places where you need to show a snapshot of your business in an easy-to-understand visual format. In the following image, the sparklines that appear in the Trend column let you see at a glance how each department performed in May. Page 31

32 Slicers Slicers are visual controls that let you quickly filter data in a PivotTable in an interactive, intuitive way. If you insert a slicer, you can use buttons to quickly segment and filter the data to display just what you need. In addition, when you apply more than one filter to your PivotTable, you no longer have to open a list to see which filters are applied to the data. Instead, it is shown there on the screen in the slicer. You can make slicers match your workbook formatting and easily reuse them in other PivotTables, PivotCharts, and cube functions. Read more or watch a video about slicers. Page 32

33 Added the Equation Editor You can use the new equation editing tools in Excel 2010 to insert common mathematical equations into your worksheets or to build up your own equations by using a library of math symbols. You can also insert new equations inside of text boxes and other shapes. To get started, on the Insert tab, in the Symbols group, click the arrow next to Equation. Page 33

34 More themes In Excel 2010, there are more themes and styles than ever before. These elements can help you apply professional designs consistently across your workbooks and other Microsoft Office documents. Once you select a theme, Excel 2010 does the design work. Text, charts, graphics, tables, and drawing objects all change to reflect the theme you have selected, so that all elements in your workbook visually complement one another. Read more about applying themes to Excel workbooks. Page 34

35 PowerPoint 2010 Ribbon Changes Home Tab PowerPoint 2007 PowerPoint 2010 Section Organize slides into sections You can organize large slide decks to be more manageable and easier to navigate by using sections. Additionally, you can collaborate with others to create a presentation by labeling and grouping your slides into sections. For example, each colleague can be responsible for preparing slides for a separate section. You can name, print, and apply effects to an entire section. Watch a video on PowerPoint sections. Page 35

36 Insert Tab PowerPoint 2007 PowerPoint 2010 v Screenshot Equation Editor like the one that was in Word Page 36

37 Transitions and Animations Tabs PowerPoint 2007 PowerPoint 2010 Additional transitions and animations PowerPoint 2010 is filled with video and photo editing additions and enhancements. Additionally, transitions and animations have separate tabs and are smoother and richer than ever. And, there are some new photo-based additions to SmartArt graphics that may surprise you. With PowerPoint 2010, you can captivate audiences with new, fluid transitions between slides that include motion paths and rotations in a true 3-D space. For more information about using transitions between slides, see the following: Add, change, or remove transitions between slides Set the timing and speed of a transition Page 37

38 Slide Show Tab PowerPoint 2007 PowerPoint 2010 Broadcast a presentation on the web Additional Setup Options Review Tab PowerPoint 2007 PowerPoint 2010 Compare two PowerPoint presentations to find the differences. Make notes in OneNote to link to the PowerPoint presentation Page 38

39 View Tab PowerPoint 2007 PowerPoint 2010 The Reading View allows a presentation to run in a window. Guides help you align objects on a slide. Run multiple PowerPoint presentations side by side You can run multiple presentations on a single monitor, side-by-side. Your presentations are not bound by a main or parent window any longer, so you now have a great way to reference one presentation while working on another. Also, you can use the new Reading view to show two presentations in a slide show in separately managed windows simultaneously, with full animation effects and full media support. Select View, Reading View or select the Reading View icon from the bottom of the window. This will allow you to view a presentation within a window. You can then resize the window and open another one Watch a video on running multiple PowerPoint presentations side by side. Page 39

40 Embed, edit, and play a video within your presentation Embed a video into your slides With PowerPoint 2010, when you insert videos into your presentations, they become part of the presentation file. No more missing video files as you move your presentations around. By embedding audio and video files directly into your presentation, you make it more portable for sharing. Embedded files eliminate the need to send more than one file. You can now have confidence knowing that your animated, narrated, multimedia presentation will play without a glitch. You'll save disk space and improve playback performance by compressing your media files. Additionally, you can save your slide show to a disc and then anyone with a standard DVD or disc player can watch and enjoy it. Compress your slide show and then share it You can trim your videos, add synchronized overlay text, poster frames, bookmarks, and fades to your videos. And, as you can do with pictures, you can also apply a border, shadow, reflection, glow, soft edges, 3-D rotation, bevels, and other designer effects to your videos. Furthermore, when your video plays back, so do all the effects. Page 40

41 For more how-to videos and procedures on how to use video in your presentations, see the following: Embed a video in your presentation Compress your media files Optimize the media in your presentation for compatibility Recolor a video Apply special effects to your video Add and synchronize text overlays in your video Change the brightness and contrast of a video Change the color, style, and weight of a video border Play your video in a shape Start or end your video with a fade effect Add a poster frame image to your video Set the 'Play' options for a video in your presentation Burn your slide show to a disc Trim an audio or video clip Trim your video or audio clips to remove parts that are not pertinent to the message of your clip and to make the clip shorter. For procedures on how to trim video or audio clips see: Trim a video clip Trim an audio clip Page 41

42 Use bookmarks in your audio and video clips You can add bookmarks to indicate time points of interest in a video or audio clip. Use bookmarks as a way to trigger animations or to jump to a specific location in a video. While delivering a presentation, bookmarks are useful in helping you to find specific locations in an audio or video clip. Use bookmarks to indicate time points of interest in an audio or video clip For more information about using bookmarks in your video and audio clips, see Add or remove a bookmark for audio and video clips. Page 42

43 Link a video from a website such as Youtube You can now insert videos to your slides from social media web sites such as YouTube or hulu, and more. Each web site generally provides an embed code that allows you to link to the video from your presentation. Locate and copy the embed code, and then paste it into PowerPoint To link to a video on a web site, see Embed a video in your presentation and see the section entitled 'Link to a video file on a web site'. Animation Painter The Animation Painter in PowerPoint 2010 allows you to copy animations, similar to how you would use the Format Painter to copy text formatting. With Animation Painter, you can copy animation effects from one object and paste them to another object. For more information about the Animation Painter, see Duplicate animations with the animation painter. Page 43

44 Turn your mouse into a laser pointer When you want to emphasize a point on a slide, you can turn your mouse pointer into a laser pointer. In Slide Show view, simply hold down CTRL, click the left mouse button, and begin pointing. Specify the color you want for your laser pointer For more information about using the laser pointer, see Turn your mouse into a laser pointer or Always show the pointer during a presentation. Page 44

45 Turn your presentation into a video Turning your presentation into a video is a new way to distribute and deliver it. When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an attachment, published to the web, on a CD or DVD), save it as a video file. And you can control the size of the multimedia file and the quality of your video Create a video using the contents of your presentation For procedures on how to create a video from your presentation, see Turn your presentation into a video. Page 45

46 Outlook 2010 Added the ribbon to the main Outlook window First introduced in Microsoft Office Outlook 2007, the ribbon is part of the Microsoft Office Fluent user interface. It is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups that are collected together under tabs. In Outlook 2010, the ribbon has replaced the former menus in the main Outlook window. In addition, the ribbon can be customized to include custom tabs that you can personalize to better match your work style. Behind-the-Scene options Many Outlook settings that are not directly related to creating or managing Outlook items, such as print commands and account management options, are now in the Microsoft Office Backstage view. Click File to manage your accounts, set up rules and Automatic Replies, and find other behind-the-scenes options. Page 46

47 Conversation view An improved conversation view is now available when you work with your messages. This view improves tracking and managing related messages, regardless of the folder that contains the messages. You can see the complete course of the conversation, including your responses, find the most recent responses, and more easily determine the message most important to you. You can also easily categorize or ignore a complete conversation. For more information, see View messages by conversation. Ignore Conversation If a conversation is no longer relevant to you, you can prevent additional responses from appearing in your Inbox. The Ignore command moves the whole Conversation and any future messages that arrive in the Conversation to the Deleted Items folder. For more information, see Ignore Conversation. Page 47

48 Clean Up Conversations When a message contains all the previous messages in the Conversation, you can click Clean Up to eliminate the other redundant messages. For example, as people reply to a Conversation, the response is at the top and the previous messages in the Conversation are below. Instead of reviewing each message, keep only the most recent that includes the whole Conversation. For more information, see Use Conversation Clean Up to eliminate redundant messages. Meeting Reply Scheduling a meeting is as easy as replying to the message. While reading a message, you can schedule a meeting with all the message recipients with the new Meeting Reply command. All the messages recipients are added to a new a meeting request in one click. For more information, see Respond to an message with a meeting request. Forgotten Subjects When you click Send on a message that does not have a subject, a message appears to confirm that no subject was intentional. Page 48

49 Reduce the size of a picture attachment An option is available to resize large attached pictures. For more information, see Reduce the size of pictures and attachments. View zoom control Zoom in or out of your mail or calendar views with the new zoom slider control at the bottom of the window. Access OWA from Outlook client You can now access OWA directly from Outlook. Page 49

50 Folder order changed The folder order used to be strictly alphabetical. Now Inbox, Drafts, Sent Items and Deleted Items are at the top and all other folders are in alphabetical order below them. Page 50

51 Additional Outlook Enhancements The following items are also new in Outlook 2010, but either require add-ins or changes to the Exchange server: MailTips Outlook 2010 includes MailTips, which help you avoid common, but potentially costly or embarrassing mistakes. MailTips alerts can be triggered by actions including clicking Reply All to a large recipient list, sending sensitive information to someone outside your organization, or sending a message to someone who is out of office. For more information, see Turn on or off MailTips. Speech to text translation of voice mail Voice Mail Preview provides a speech to text transcript of the message left on your voice mail. Page 51

52 Quota Thermometer In the new Backstage view, your account information includes a visual representation of how much space is left in your mailbox. Page 52

53 Other Office 2010 Programs Microsoft Access Microsoft Access has changes to make it easier to create databases and reports. Micosoft Publisher Microsoft Publisher is back in the Office Professional suite and has been updated to include the ribbon and other Office enhancements. Microsoft Infopath Designer and Filler Microsoft Infopath Designer allows you to create forms and Microsoft Infopath Filler allows you to fill forms created with the Designer. Microsoft Sharepoint Workspace Microsoft Sharepoint Workspace allows you to sync Sharepoint sites with your computer. Page 53