Océ User manual. Océ PRISMAsatellite for Office Accounting manual

Transcription

1 Océ User manual Océ PRISMAsatellite for Office Accounting manual

2 Océ-Technologies B.V. 25 Océ All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Edition: 25-7

3 Contents Contents Chapter 1 Introduction...5 Introduction...6 Configuring Océ PRISMAsatellite for Office Accounting...9 Chapter 2 Installation...11 Install the Océ PRISMAsatellite for Office Accounting Report Wizard.12 Uninstall the Océ PRISMAsatellite for Office Accounting Report Wizard...16 Remote access to Accounting database(s)...17 Chapter 3 The Accounting Report Wizard...19 Using the Océ PRISMAsatellite for Office Accounting Report Wizard..2 The Command line interface...23 Costs and prices...25 Chapter 4 Report types...29 Print...3 Scan...32 Passthrough...33 PDF...34 Fax...35 PrinterCost...36 UsedMedia...37 Export for Equitrac...38 Export for CountLogic...4 3

4 Contents 4

5 Chapter 1 Introduction

6 Introduction Introduction Introduction You can use the information stored in the Océ PRISMAsatellite for Office server to create Accounting reports. The 'PRISMAsatellite Accounting Report' offers a step by step possibility to create a customized report. [1] Océ PRISMAsatellite for Office Accounting Accounting database Accounting information is stored on the Océ PRISMAsatellite for Office server in an 'Accounting database'. The date and time stamp that appear in the database name refer to the creation date and time of the database. Report type The following types of reports are available: Report types# Report type Print Scan Description Generates a list of all print jobs, including the specified options, the costs and prices to process them. Generates a list of all scan jobs that were submitted using the 'Office scanning' Input channel. 6 Chapter 1 - Introduction

7 Introduction Report type Passthrough PDF Fax Description Generates a list of all jobs that were submitted using the 'Passthrough' Input channel Generates a list of all jobs that were converted to PDF using the 'Convert' option of the Océ PRISMAsatellite for Office driver. Generates a list of jobs that were send to the Fax device using the 'Fax' option of the Océ PRISMAsatellite for Office driver. Note: For each recipient a new entry is created. PrinterCost UsedMedia Export for Equitrac Export for CountLogic Generates a list of jobs and printed pages, sorted by printer name and user. Generates a list of used Media (printed or inserts), including the costs and prices. Generates a report that can be used as input for the 'Equitrac' system. Generates a report that can be used as input for Océ CountLogic. Note: Please refer to the 'Costs and prices' topic for more information about how costs and prices are used and calculated. Costs and prices For several reports you have to select a 'Costs file'. This is and XML based file that contains the costs and prices for the job options (Finishing, Media and Printer). You can use the default 'InitialCosts' file and modify it while creating the report. You can also copy this file, modify the content and save it using another name. Note: Please note that by default all values within the 'InitialCosts' file are zero. Chapter 1 - Introduction 7

8 Introduction From date / to date Use the 'From date' and 'To date' to specify the time period that you want to use for the report. Output format You can view the Accounting report on your screen, but you can also export the results to an Accounting report file (.CSV based). Accounting of Passthrough jobs All Passthrough jobs will be available in the Accounting reports. Please note that the page count may not be accurate since this depends on the way that the PostScript is created. 8 Chapter 1 - Introduction

9 Configuring Océ PRISMAsatellite for Office Accounting Configuring Océ PRISMAsatellite for Office Accounting Introduction Océ PRISMAsatellite for Office Accounting is a feature of the Océ PRISMAsatellite for Office software. It allows you to schedule and configure the active Accounting database. Note: Click the Océ PRISMAsatellite for Office Accounting shortcut on the desktop to start the application. [2] Océ PRISMAsatellite for Office Accounting How to configure accounting 1. Click 'Start' - 'All Programs' - 'Océ' - 'Océ PRISMAsatellite'. 2. Select 'Océ PRISMAsatellite Accounting'. 3. Right mouse-click Océ PRISMAsatellite for Office Accounting in the tree section. 4. Click 'Properties'. The 'Accounting Server Properties' dialog will appear. 5. 'Remoting Port'. The 'Remoting Port' shows the port number on the server to which the Accounting information is sent to and from which the server is 'listening to'. The value is 9347, you can not modify this setting. 6. Select the 'Database Exchange'. The 'Database Exchange' field specifies the period after which an automatic database exchange will be processed. Possible values are 'Daily', 'Weekly' (default) and 'Monthly'. Chapter 1 - Introduction 9

10 Configuring Océ PRISMAsatellite for Office Accounting After a database exchange, the old database will still be available on the server. Note: To force a database exchange, use the 'Database Exchange' option from the Océ PRIS- MAsatellite for Office Accounting server menu. 7. To enable tracing on the Océ PRISMAsatellite for Office Accounting server, select 'Record in Trace File'. Note: All Océ PRISMAsatellite for Office Accounting files will be located in the 'OceAccounting' folder of the Océ PRISMAsatellite for Office installation path. 1 Chapter 1 - Introduction

11 Chapter 2 Installation

12 Install the Océ PRISMAsatellite for Office Accounting Report Wizard Install the Océ PRISMAsatellite for Office Accounting Report Wizard Introduction Océ PRISMAsatellite for Office Accounting is a feature of the Océ PRISMAsatellite for Office software. It offers the following options: Schedule and configure the active Accounting file General queries to generate Accounting reports. You can use the information stored on the Océ PRISMAsatellite for Office server to create Accounting reports. The 'Océ PRISMAsatellite for Office Accounting report' offers a step by step possibility to create a customized report. This tool is available on the Océ PRISMAsatellite for Office installation CD-ROM in the 'Accounting Report Tools' folder. You are advised to install this tool on a separate workstation. How to install the Océ PRISMAsatellite for Office Accounting Report Wizard 1. Open the 'Accounting Report Tools' folder. 2. Start the 'setup.exe' file. The 'Language selection' dialog will appear. [3] Language Selection 3. Select the language from the drop-down list and click 'OK'. 12 Chapter 2 - Installation

13 Install the Océ PRISMAsatellite for Office Accounting Report Wizard The 'Welcome to the InstallShield wizard' dialog will appear. [4] Welcome to the InstallShield Wizard 4. Click 'Next' to continue. The 'License agreement' dialog will appear. [5] License Agreement 5. Select 'I accept the terms in the license agreement' and click 'Next'. Chapter 2 - Installation 13

14 Install the Océ PRISMAsatellite for Office Accounting Report Wizard The 'Destination Folder' dialog will appear. [6] Destination Folder The destination folder is the folder where the Océ PRISMAsatellite for Office Accounting Report Wizard will be installed. 6. Click 'Change...' to change the default installation folder. 7. Click 'Next' to continue. The 'Ready to Install the Program' dialog will appear. [7] Ready to Install the Program 8. Click 'Install' to start copying the files. 14 Chapter 2 - Installation

15 Install the Océ PRISMAsatellite for Office Accounting Report Wizard When the file transfer is completed, the 'InstallShield Wizard Complete' dialog appears. [8] InstallShield Wizard complete 9. Select the 'Launch Océ PRISMAsatellite for Office accounting report' option to start the report right away. 1. Click 'Finish' to complete the installation procedure. Chapter 2 - Installation 15

16 Uninstall the Océ PRISMAsatellite for Office Accounting Report Wizard Uninstall the Océ PRISMAsatellite for Office Accounting Report Wizard Introduction This procedure shows you how to uninstall the Océ PRISMAsatellite for Office Accounting Report Wizard. How to uninstall the Océ PRISMAsatellite for Office Accounting Report Wizard 1. Click 'Start' - 'Control Panel' - 'Add or Remove Programs'. 2. Click 'Start' - 'Settings' - 'Control Panel'. 3. Double-click 'Add/Remove Programs'. Select 'Océ PRISMAsatellite for Office accounting report' and click 'Remove'. A confirmation dialog will appear. 4. Click 'Yes' to continue. The Océ PRISMAsatellite for Office accounting report wizard will be removed from your system. 16 Chapter 2 - Installation

17 Remote access to Accounting database(s) Remote access to Accounting database(s) Introduction When the Accounting Report wizard is started on a remote client (not running the Accounting server), you have to configure the access to the relevant Accounting database(s). How to configure remote access to Accounting database(s) 1. Click 'Start' - 'Administrative Tools' - 'Computer Management'. 2. Click 'Local Users and Groups' - 'Groups'. 3. Right mouse-click 'OceJdfFrameworkG' and click 'Properties'. 4. Click 'Add...'. The 'Select Users, Computers, or Groups' dialog will appear. 5. Add the relevant User account(s). 6. Click 'OK' - 'OK' to close the dialogues. 7. Close the 'Computer Management' console. Chapter 2 - Installation 17

18 Remote access to Accounting database(s) 18 Chapter 2 - Installation

19 Chapter 3 The Accounting Report Wizard

20 Using the Océ PRISMAsatellite for Office Accounting Report Wizard Using the Océ PRISMAsatellite for Office Accounting Report Wizard Introduction Océ PRISMAsatellite for Office Accounting is a feature of the Océ PRISMAsatellite for Office software. It offers general queries to generate Accounting reports You can use the information stored on the Océ PRISMAsatellite for Office server to create Accounting reports. The 'Océ PRISMAsatellite for Office Accounting report' offers a step by step possibility to create a customized report. How to use the Océ PRISMAsatellite for Office Accounting Report Wizard 1. Click 'Start' - 'Programs' - 'Océ' - 'PRISMAsatellite'. 2. Select 'PRISMAsatellite Accounting Report' start the Océ PRISMAsatellite for Office Accounting Report Wizard. Note: 'AccountingTool.exe' is also located in the 'PRISMAsatellite Accounting Report' folder of the Océ PRISMAsatellite for Office installation folder. 3. Click 'Next'. The `Select the server and Accounting data' dialog will appear. 4. Select the 'Server name' for which you want to create the report. You can use the server name, as well as its IP address. The default server is the local one. For remote access to the Accounting server database(s), refer to the 'Remote access to Accounting database(s)' section. The server name that you have selected during the previous session is selected automatically but can be changed. 5. Select the 'Report Type' from the drop-down list. 6. Specify a 'From' and 'To' date. 7. In case of an 'Export for CountLogic' you have to select the path where the.csv files will be stored. 8. Click the 'Browse...' button to specify the folder where you want to store the Accounting report(s). 9. Click 'Next' to continue. The 'Specify selection criteria' dialog will appear. 1. Select, depending on the report type, the 'Costs File' using the 'Browse...' button. 2 Chapter 3 - The Accounting Report Wizard

21 Using the Océ PRISMAsatellite for Office Accounting Report Wizard Note: The last used 'Costs File' will be used by default. The drop-down list will show the last 8 used Costs files and offers easy selection. 11. Select the 'Device name' from the drop-down list ('Export for CountLogic' only). 12. Select the 'Userid' and the 'Department'. 13. You can specify one or more of the specified 'Custom fields'. 14. Click 'Next' to continue. The 'Select the resources and prices' dialog will appear. 15. Select the 'Resource' options (Finishing, Printer and/or Media costs) for which you want to add/modify or suppress the costs and prices values. Note: Use the 'Import printer/media names from PRISMAsatellite server' option to make sure that the printer and media names are used correctly within the Accounting system. 16. Click 'Next' to continue. The 'Edit Finishing costs and prices' dialog will appear. 17. If necessary, change the current Finishing costs and prices. Note: Please make sure that you use the 'Next' button to continue when you make changes to the Finishing costs and prices. 18. Click 'Next' to continue. The 'Edit Media costs and prices' dialog will appear. 19. If necessary, change the current Media costs and prices. Note: Please make sure that you use the 'Next' button to continue when you make changes to the Media costs and prices. 2. Click 'Next' to continue. The 'Edit Printer costs and prices' dialog will appear. 21. If necessary, change the current Printer costs and prices. Note: Please make sure that you use the 'Next' button to continue when you make changes to the Printer costs and prices. 22. Click 'Next' to continue. The 'Save Costs File' dialog will appear. Chapter 3 - The Accounting Report Wizard 21

22 Using the Océ PRISMAsatellite for Office Accounting Report Wizard 23. You can save the configured 'costs and pricing' settings in the same file as the Accounting information, or save it using a separated file. Use the 'Save Costs File as...' to save the 'costs and pricing' settings in a separated file. 24. Click 'Next' to continue. The 'Completing' dialog will appear and shows the general report settings. 25. Click 'Details' to get an overview of the report details. 26. Click 'Finish' to complete the Océ PRISMAsatellite for Office Accounting Query Wizard. The requested report will appear. 27. Click 'Save Accounting report as...' to save the report (.csv file) to a folder. [9] Accounting report example Note: To create a trace file when you create an Accounting Report Wizard, use the 'trace' option: 'C:\Program Files\Oce\PRISMAsatellite Accounting Report\ReportTool\Accounting- Tool.exe trace' 22 Chapter 3 - The Accounting Report Wizard

23 The Command line interface The Command line interface Introduction You can use 'CmdAccountingTool.exe', located in Oce\PRISMAsatellite Accounting Report\Report tool installation path, and the following arguments: Command line arguments Command line arguments# Argument -s or /s -r or /r -fr or /fr -to or /to -c or /c -p or /p Description Server name or IP address Report type: only the following values are allowed: Print Scan Passthrough PDF Fax PrinterCost UsedMedia Equitrac CountLogic From date It must have the following format: mm/dd/yyyy To date It must have the following format: mm/dd/yyyy The path name of the costs file. For example, the initial costs file provided with a default installation will be: C:\Program Files\Oce\PRISMAsatellite Accounting Report\Data\InitialCosts.UTF8.xml This argument is mandatory with 'Print' - 'PrinterCost' - 'UsedMedia' report types and ignored for other report types. Folder path where the file(s) generated for CountLogic report type will be stored. For example: C:\CountLogic folder. This argument is mandatory for CountLogic reports and is ignored for other report types. Mandatory Yes Yes Yes Yes No (depends on report type) No (depends on report type) Chapter 3 - The Accounting Report Wizard 23

24 The Command line interface Argument -u or /u -dp or /dp -ci or /ci with i=1 to 5 -d or /d -f or /f Description Selection criteria for the user. Either *all, *blank or the Userid like defined in Océ PRISMAsatellite for Office. Selection criteria for the department. Either *all, *blank or the department like defined in Océ PRISMAsatellite for Office. Selection criteria for the 'i-th' customer field. Either *all, *blank or a value. The device(s) for which reports will be generated. Several values must be comma separated. For example: -d=dev1,dev2,.,devn T his argument is meaningful with CountLogic reports and is ignored for other report types. The pathname of the file to generate. Only.csv or.xml files are allowed. This argument is mandatory for all reports, except for the CountLogic report. Mandatory No No No No (depends on report type) No (depends on report type) Note: Please note that arguments and associated values are case sensitive. Values that contain blanks must be enclosed between quotes. Syntax CmdAccountingTool.exe -s=<server name> -r=<report type> -fr= mm/dd/yyyy -to= mm/dd/yyyy -c=<costs file full pathname> -p=<folder name> -u=<user name> -dp=<department name> -c1=<custom filed1> -c2=<custom filed2> -c3=<custom filed3> -c4=<custom filed4> -c5=<custom filed5> -d=device1,,devicen -f=< report file full pathname> 24 Chapter 3 - The Accounting Report Wizard

25 Costs and prices Costs and prices Introduction For several reports you have to select a 'Costs file'. This is and XML based file that contains the costs and prices for the job options (Finishing, Media and Printer). You can use the 'InitialCosts' file and configure it while creating the report. You can also copy this file, modify the content and save it using another name. Finishing costs and prices The 'Costs file' is used to create the 'Finishing costs and prices' dialog. The 'Edit Finishing costs and prices' step of the 'Océ PRISMAsatellite for Office Accounting report' allows you to specify the costs and prices for each finishing option. The values that you specify during this step will be used for the Accounting report. The following Finishing options are available. By default, all cost and price values are zero. Finishing options# Option Collating Description True Cost Price Collating False Binding None Binding WireComb Binding Tape Binding Glue Folding None Folding Single-Fold Folding Z-Fold Folding Tri-Fold Punching None Punching Two-Hole Punching Three-Hole Punching Four-Hole Punching Five-Hole Stapling None Stapling Booklet Chapter 3 - The Accounting Report Wizard 25

26 Costs and prices Option Stapling Description UpperLeft Cost Price Stapling UpperAndLowerLeft Media costs and prices The 'Edit Media costs and prices' step of the 'Océ PRISMAsatellite for Office Accounting report' allows you to specify the Media costs and prices. Add an entry for each Medium that is available within Océ PRISMAsatellite for Office. The Media names that you use have to correspond to the ones used in, for example Océ PRISMAsatellite for Office. This means that the Media name in the Costs file and in Océ PRISMAsatellite for Office must be exactly the same (case sensitive). You are allowed to define new Media names in the list. You can remove Media names from the list and modify the Cost and Price information. The initial Costs file contains no Media. However, when the Media option is selected, all the Media that is defined on the referred to Océ PRISMAsatellite for Office server is automatically provided. If Media already exist in the selected Costs file, the Media from the Costs file and the server are merged (available Media definitions are not overwritten). Printer costs and prices The 'Edit Printer costs and prices' step of the 'Océ PRISMAsatellite for Office Accounting report' allows you to specify the Printer costs and prices. Add an entry for each Printer that is available within Océ PRISMAsatellite for Office. The printer options that you use have to correspond to the ones used in, for example Océ PRISMAsatellite for Office. This means that the printer name in the Costs file and in Océ PRISMAsatellite for Office must be exactly the same (case sensitive). You are allowed to define new Printer names in the list. You can remove Printer names from the list and modify the Cost and Price information. You can also modify the Printer features. Only the features 'Black&White' and 'Color' are relevant. Other features will not be taken into account in the generated report. The initial Costs file contains no Printer. However, when the Printer option is selected, all printers defined in the referred to Océ PRISMAsatellite for Office server are automatically provided for 'Black&White' and 'Color'. If printers already exist in the selected Costs file, all printers from the Costs file and the server are merged (available Printer definitions are not overwritten). 26 Chapter 3 - The Accounting Report Wizard

27 Costs and prices Save costs file The 'Save Costs file' step of the 'Océ PRISMAsatellite for Office Accounting report' allows you to save the settings you have specified in the steps before to a Costs file. The next time you start the wizard, you can use the same costs and prices by selecting the updated Costs file. To save the Costs file, click 'Save Costs file as...', specify a file name and click 'Save'. Chapter 3 - The Accounting Report Wizard 27

28 Costs and prices 28 Chapter 3 - The Accounting Report Wizard

29 Chapter 4 Report types

30 Print Print Introduction The 'Print' report generates a list of all print jobs, including the specified options, the costs and prices to process them. Print Print fields# Field Job Id Time in Time out UserId First name Family name Department Company Location Document name Pages Impressions Location Device name Copy sets Banner page 2-sided (Double-sided) Color Collating Binding Stapling Description Unique number that identifies the job Time and date that the job was started Time and date that the job was completed Identification of the submittor First name of the submittor Family name of the submittor Department name of the submittor Company name of the submitter Location of the submitter File name of the submitted document Number of pages of the document Number of sheets produced for the print operation (including Banner page) Location specified by the submittor Device specified by the submittor Number of sets that were produced Number of banner pages that were used The end user has selected the '2-sided' option. The end user has selected the 'Color' option. The end user has selected the 'Collate' option. The end user has selected the 'Binding' option. The end user has selected the 'Stapling' option. 3 Chapter 4 - Report types

31 Print Field Folding Punching Mailbox Media name Custom field1... Custom field5 Costs Prices Description The end user has selected the 'Folding' option. The end user has selected the 'Punching' option. The end user has selected the 'Mailbox' option. The basic media name The content of the custom field(s). Calculated based on: the cost of all Media used the cost of all Finishing options used the number of prints X the cost of Black&White or Color Multiplied by the number of Sets. Calculated based on: the price of all Media used the price of all Finishing options used the number of prints X the price of Black&White or Color Multiplied by the number of Sets. Chapter 4 - Report types 31

32 Scan Scan Introduction The 'Scan' report generates a list of all scan jobs Scan Scan fields# Field Time in Time out Job Id UserId First name Family name Department Company Location Document name Size Pages Description Time and date that the job was started Time and date that the job was completed Unique number that identifies the job Identification of the submittor First name of the submittor Family name of the submittor Department name of the submitter Company name of the submitter Location of the submitter File name generated by the scanner File size of the scanned document Number of pages of the scanned document 32 Chapter 4 - Report types

33 Passthrough Passthrough Introduction The 'Passthrough' report generates a list of all passthrough jobs Passthrough Passthrough fields# Field Job Id Time in Time out UserId First name Family name Department Company Location Document name Device name Pages Description Unique number that identifies the job Time and date that the job was started Time and date that the job was completed Identification of the submittor First name of the submittor Family name of the submittor Department name of the submitter Company name of the submitter Location of the submitter File name generated by the scanner Device name that was used Number of pages of the scanned document Chapter 4 - Report types 33

34 PDF PDF Introduction The 'PDF' report generates a list of all PDF conversion requests PDF PDF fields# Field Job Id Time in Time out UserId First name Family name Department Company Location Document name Size Pages Custom field1... Custom field5 Description Unique number that identifies the job Time and date that the job was started Time and date that the job was completed Identification of the submittor First name of the submittor Family name of the submittor Department name of the submitter Company name of the submitter Location of the submitter Name specified by the end user File size of the converted PDF file Number of pages of the PDF file The content of the custom field(s). 34 Chapter 4 - Report types

35 Fax Fax Introduction The 'Fax' report generates a list of all Fax requests. For each recipient a new entry is created. Fax Fax fields# Field Job Id Time in Time out UserId First name Family name Department Company Location Recipient first name Recipient last name Pages Company name Fax number Subject Message Cover Custom field1... Custom field5 Description Unique number that identifies the job Time and date that the job was started Time and date that the job was completed Identification of the submittor First name of the submittor Family name of the submittor Department name of the submitter Company name of the submitter Location of the submitter First name of the recipient Family name of the recipient Number of fax pages by recipient Company name of the recipient Fax number used to send to the recipient Subject line specified by the end user Message text specified by the end user Cover page specified by the end user The content of the custom field(s). Chapter 4 - Report types 35

36 PrinterCost PrinterCost Introduction The 'PrinterCost' report generates a list per printer and user than contains the number of jobs and printed pages. PrinterCost PrinterCost fields# Field UserId Printer name Department Company Location Number of jobs Number of printed pages Costs Prices Description Identification of the submittor Printer selected by the end user Department name of the submitter Company name of the submitter Location of the submitter Total number of jobs send by the end user to the specific printer Total number of printed pages send by the end user to the specific printer Total cost of the printer for the end user Total price of the printer for the end user 36 Chapter 4 - Report types

37 UsedMedia UsedMedia Introduction The 'UsedMedia' report generates a list of Media, used as prints or inserts and related costs and prices. UsedMedia UsedMedia fields# Field MediaId Media name Media size Total printed Total unprinted Costs Prices Description Used Media Id Used Media name Used Media size Total number of printed Media Total number of unprinted Media (inserts) (Total printed + Total unprinted) x Media ID Cost (Total printed + Total unprinted) x Media ID Prices Chapter 4 - Report types 37

38 Export for Equitrac Export for Equitrac Introduction The 'Export for Equitrac' report generates a list that can be used as input for the Equitrac system. Equitrac offers a solution to recover costs and manage expenses associated with prints, copies, faxes, scans, and so on. The table here below describes the mapping of the fields provided by the 'PrintLog Accounting Server' and those of Océ PRISMAsatellite for Office. These fields must be stored into a.csv file (each field enclosed in quotes and separated by a comma), in order to be managed by Equitrac. Export for Equitrac Export for Equitrac mapping# Field Equitrac description Transaction ID Machine Name User Name Application Name Document Name Printer Name Printer Port - empty PAS Transaction Status - empty PAS Date and Time Total Pages in Document Number of Copies Total Pages Orientation - empty PAS Paper Size (coded number) Paper Length Paper Width Paper Source - empty PAS Océ PRISMAsatellite for Office Description JobId ServerName UserId Info DocumentName DeviceName Empty Empty TimeIn NumberOfPages CopySets NumberOfImpressions Empty Retrieve and generate information from Media name Retrieve and generate information from Media name Retrieve and generate information from Media name Empty 38 Chapter 4 - Report types

39 Export for Equitrac Field Equitrac description Print Quality - empty PAS Colour (coded number) Field 1 Field 2 Field 3 Field 4 Field 5 Océ PRISMAsatellite for Office Description Empty Generate information from color CustomDataField1 CustomDataField2 CustomDataField3 CustomDataField4 CustomDataField5 Chapter 4 - Report types 39

40 Export for CountLogic Export for CountLogic Introduction The 'Export for CountLogic' report generates a report that is compatible with the Generic Import interface of Océ CountLogic. You can use Océ CountLogic to import the generated report. The 'Export for CountLogic' report generates 'print job accounting information' for a list of printers. You can select from a list of printers that currently belong to the related databases. The search in accounting database(s) is then performed as usual, taking into account the specified printers. [1] Printer folders One.csv file called <server name>_devices.csv, is generated in the specified folder (<folder>). This file contains the definition (for Count Logic) of the selected printers. In <folder>, for each selected printer a sub-folder is created called <selected printer name>. In each <selected printer name> sub-folder,.a csv file, called <server name>_<timestamp>.csv, is generated. [11] Generated.csv file The table here below describes the mapping of the CountLogic Generic Import interface fields and Océ PRISMAsatellite fields. 4 Chapter 4 - Report types

41 Export for CountLogic Mapping# CountLogic name serial url devicetype devicegroup Océ PRISMAsatellite for Office Selected printer name '' Full path to <server name>_<timestamp>.csv in <folder>\<name> sub-folder 'Generic' 'PRISMAsatellite for Office' Export for CountLogic Export for CountLogic fields# CountLogic field Id TimeStamp Type Result Username AccountId CostCenter Custom ScansSmall ScansLarge StapleCount FinishedSets Simplex (1-6)* Océ PRISMAsatellite for Office field Unique identifier JobInfo.TimeOut PRINT OK CustomerInfo.FamilyName CustomerInfo.FirstName CustomerInfo.UserId CustomerInfo.Department (CustomDataField.CustomFieldValue1) (CustomDataField.CustomFieldValue2) (CustomDataField.CustomFieldValue3) (CustomDataField.CustomFieldValue4) (CustomDataField.CustomFieldValue5) (Stapling<> 'none') * PrintInfo.CopySets PrintInfo.CopySets (NumberOfPrintedSheets+ NumberOfUnPrintedSheets) per Media if PrintInfo. Duplex=no (max. 6 media types) Chapter 4 - Report types 41

42 Export for CountLogic CountLogic field Duplex (1-6)* MediaType (1-6)* MediaFormat (1-6)* MediaWeight (1-6)* IsColor (1-6)* Océ PRISMAsatellite for Office field (NumberOfPrintedSheets+ NumberOfUnPrintedSheets) per Media if PrintInfo. Duplex=yes (max. 6 media types) empty Media.Alias (max. 6 media types) empty PrintInfo.Color Note: * (1-6) refers to the type of media that is used. The media details of the first media type in a job are logged in the '1' field. The details of the second media type are logged in the '2' field and so on. Six media type information blocks are available, each referring to a paper tray in the device. 42 Chapter 4 - Report types

43 Index Index Accounting Accounting...9 Accounting report Accounting report...9 C Command line interface Command line interface...23 Costs and prices Costs and prices...9 CountLogic CountLogic...4 D Database exchange Database exchange...9 E Equitrac Equitrac...38 Export for CountLogic Export for CountLogic...4 Export for Equitrac Export for Equitrac...38 O Océ CountLogic Océ CountLogic...4 Océ PRISMAsatellite Océ PRISMAsatellite...4 R Remote Port Remote Port