Where s the darn flip chart in this room? * Using aids help. Types of Aids Available. Why use aids? What types? What guidelines for?

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1 Where s the darn flip chart in this room? * Why use aids? What types? What guidelines for? Selecting & designing aids Using aids *Special thanks to Dr. Nick Burnett for this word choice. Using aids help In understanding (clarity) In retention In perception of speaker credibility With different learning styles Save time & add interest Types of Aids Available Overhead projection Slides Boards /flip charts/posters Objects & models Handouts Whiteboards & chalkboards Computer-assisted audiovisuals

2 Remember the purpose: To AID The aid(s) should: illustrate the point aid in audience understanding/ processing of the concepts The aid(s) should not: be the reason for the presentation be the presentation distract from/take over the presentation Guidelines for Aids Selecting aids Designing aids Using aids Selecting Aids Ethical Remember the purpose: Clarity aid your presentation Appropriateness Simple Design Concepts Transport Visible/Audible

3 Ethics = Copyright Laws Solely educational purpose No profit realized Only 1 copy of work made No loss of income to author/creator Work not handed out Source appropriately acknowledged General Design of Aids Prepare well in advance Make aids look/sound professional (simple, accurate, uncluttered, error-free) Consider purpose of presentation available resources to create aids facility (set-up, resources, etc.) text/graphics number of aids Have a back-up plan Designing Slides/Transparencies Want help? Mix text & graphics All text must be readable 51% 50% 49% 48% Yes No Use color for contrast or highlight Titles should make a point Reconsider bells & whistles Consider a theme /template White background for transparencies

4 Example PPT Templates Contrast of text on background Poor Poor Good Good Utilizing TEXT Use only 4-6 lines of text per aid Font type Serif vs. Sans Serif fonts Readability & Portability Use phrases rather than complete sentences Use upper & lower case, all text horizontal Use the same space at the top of each visual aid Limit lines to no more than 40 characters, if possible

5 Font sizes (this is 48 pt font) 12 point font 16 point font 18 point font (font used on presentational aids should be at leas this size) 24 point font 32 point font 40 point font 44 point font 54 point font Utilizing TEXT Use only 4-6 lines of text per aid Font type Serif vs. Sans Serif fonts Readability & Portability Use phrases rather than complete sentences Use upper & lower case, all text horizontal Use the same space at the top of each visual aid Limit lines to no more than 40 characters, if possible Name the 5 Great Lakes Huron O M E S ntario ichigan rie uperior

6 Utilizing TEXT Use only 4-6 lines of text per aid Font type Serif vs. Sans Serif fonts Readability & Portability Use phrases rather than complete sentences Use upper & lower case, all text horizontal Use the same space at the top of each visual aid Limit lines to no more than 40 characters, if possible Using Text (REVISED) Limit to 4-6 lines of text per aid Font type & size matter Phrases over sentences NOT ALL UPPER CASE Manage margins (top & bottom) <40 characters per line Utilizing Images Check copyright Check for color/contrast If using projection, strive for electronic form Scan Download Careful of pixilation

7 Utilizing Images Check copyright Check for color/contrast If using projection, strive for electronic form Scan Download Careful of pixilation Preparing Audio/Visuals Select only applicable portion Carefully edit Cue up or copy What will you do while audience views/listens? Remember Murphy s Law! Using Aids Practice with actual aids Check aids in advance Explain aids clearly & concisely Address the audience (not the aid) Manage information flow Timing of display No handouts

8 Avoid Death by PowerPoint Using Projections Don t: Leave a blank screen Block projection Show a running outline Computer projection Get familiar with mouse/remote & know navigation methods Know the presentation & hyperlinks Print Notes page for yourself Overhead projection Use correct film for your printer Practice changing slides smoothly Consider transparency frames Have a back-up plan! Practice Makes Perfect Keep in Mind... Every aid should Support the message AND Make it more memorable