Enhancing Presentations with Slides and Other Visuals. Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-1
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1 Enhancing Presentations with Slides and Other Visuals Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-1
2 Structure of Presentation 1. Role of Visuals 2. Steps to Write Content 3. Design Consistency 4. Transitions and Builds 5. Non Content Slides 6. Determination of Readiness 7. Checklist: Enhancing PPT with Visuals 8. Online Presentation 9. class 2
3 Planning Visual Aids Quality and Impact Audience Learning Professional Image Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-3
4 Selecting Visual Aids Overhead Transparencies Electronic Presentations Chalkboards or Whiteboards Flip Charts of Flip Books Other Visual Combinations Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-4
5 Verifying Design Plans Use visuals to help your audience Make words and visuals work together Double-check cultural assumptions Prefer simplicity and accuracy Use your time wisely Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-5
6 Presentation Style Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-6
7 Creating Effective Slides Writing Content Modifying Graphics Selecting Design Being Consistent Adding Animation Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-7
8 Writing Readable Content Select a Central Idea Limit the Content Use Short Phrases Use Parallel Grammar Prefer the Active Voice Use Short Titles Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-8
9 Writing Readable Content
10 Using Bullets Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-10
11 Modifying Graphics for Slides Reduce Details Avoid Repetition Shorten Numbers Use Whitespace Highlight Key Points Choose a Clear Font Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-11
12 Graph for slides
13 Selecting Design Elements Color Schemes Background Designs Artwork and Visuals Fonts and Type Styles Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-13
14 Color and Emotions 14
15 Distraction from Decorative 15
16 Readable Fonts Serifs at the end of each letter make reading difficult. (Times New Roman) San serif fonts Arial are better choice for slides. 16
17 Achieving Consistency Slide Master Feature Layout Templates Color Choices Bulleted Lists Font Styles Charts Design Elements Graphics Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-17
18 Presentation Slide Master 18
19 Adding Animation and Special Effects Functional Animation Transitions and Builds Action Buttons/Hyperlinks Multimedia Elements Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-19
20 Builds Five Objectives of Business Survival Stability Growth Efficiency Profitability 20
21 Hyperlinks 21
22 Completing Slides and Support Materials Readable Clear and Focused Simple and Consistent Concise and Grammatical Audience-Centered Fully Operational Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-22
23 Enhancing Presentations Title Slides Agenda Slides Navigation Slides Running Headers Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-23
24 Creating Effective Handouts Charts or Diagrams Technical Papers Magazine Articles Case Studies Lists of Websites Copies of Slides Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-24
25 Practicing Your Delivery Present Naturally Check the Equipment Track Your Time Speak Clearly Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-25
26 Practicing Your Delivery Introduce the Slides Plan for Questions Anticipate Objections Check Message Clarity Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-26
27 CHECKLIST: Enhancing PPT with Visuals Planning Your Presentation Visuals Make sure you and your message remain the focus of your presentation, not your visuals. Message V. Visuals. Select your visuals carefully to support your message; use a combination of visuals if needed. Visual to support message. Combination of Visuals
28 CHECKLIST: Enhancing PPT with Visuals Planning Your Presentation Visuals Review your plan for each visual to make sure it truly supports your message. Review visuals. Follow effective design principles, with an emphasis on accuracy and simplicity. Follow design Principles. Accuracy and simplicity is must.
29 CHECKLIST: Enhancing PPT with Visuals Planning Your Presentation Visuals Use your time wisely so that you have plenty of time to practice your presentation. Time management for practice.
30 CHECKLIST: Enhancing PPT with Visuals Creating Effective Slides Readable content from everywhere in the room. Write short, active, parallel phrases that support, not replace, your spoken message. Avoid complete sentences unless you need to quote verbatim. Limit the amount of text so that your audience can focus on listening, not reading. Simplify print graphics for use on slides but don t oversimplify.
31 CHECKLIST: Enhancing PPT with Visuals Creating Effective Slides Use color to emphasize important ideas, create contrast, and isolate visual elements. Color to emphasize: Important ideas, Contrast, and Isolate visual elements.
32 CHECKLIST: Enhancing PPT with Visuals Creating Effective Slides Few colors, use consistently. Background v. foreground. No decorative artwork Only functional artwork to support message. Font selection and Number of fonts. Slide masters for consistency. Animation to support.
33 CHECKLIST: Enhancing PPT with Visuals Creating Effective Slides Subtle transitions. Hyperlinks and action buttons for flexibility. Multimedia to engage audience
34 CHECKLIST: Enhancing PPT with Visuals Completing Slides and Support Materials Review for accuracy consistency, and clarity. Slides are fully operational. Slide sorter to verify and adjust the sequence. Backup plan if electronic presentation fails. Navigation and support slides. Handouts for presentation message. Practice for smooth presentation.
35 Presenting Online Advantages Global Reach Disadvantages Limited Feedback Cost Savings Technology Issues Convenience Training Issues Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-35
36 Online Presentations Send Preview Materials Keep Content Simple Get Frequent Feedback Consider the Audience Fine-Tune the Presentation Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-36
37 Online Presentations Ensure Compatibility Get Everyone Connected Consider a Moderator Engage the Audience Use Technology Wisely Prentice Hall, 2008 Business Communication Today, 9e Chapter 17-37
38 Thank You 38
39 Silk Route to e Route 39
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