How to Share Your Google Calendar

Transcription

1 Hw t Share Yur Ggle Calendar Edited by Travis Deruin, Tm Viren, Eric, Wrkman and 16 thers 0 Article EditDiscuss Ggle Calendar can d mre than just rganize yur persnal schedule. Yu can als use it t share any event imaginable with thers, allwing yu t easily crdinate with friends and cwrkers. Fllw this guide t share yur calendars with virtually anybdy. EditSteps Sharing With Specific Peple Select the calendar yu are sharing. On yur Ggle Calendar hmepage, click n the arrw t the right f the calendar yu want t share. Select "Share this Calendar."

2 Privately sharing yur calendar means that yu'll be able t share a specific URL that nly yu and yur friends r cwrkers will knw. Otherwise, yur calendar will nt be viewable r indexed by anyne wh desn't have this URL. Enter the recipients s. Under "Share with specific peple," type in the address f the individuals r lists whm yu'd like t share with. Decide hw much cntrl yu'd like each persn t have ver yur calendar, then click "Add Persn." Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) See all event details means that the recipient will be able t see the lcatins and ntes fr any entry n the calendar. Make changes AND manage sharing means that the recipient can add and edit events as they see fit as well as add mre peple t the calendar. Make changes t events gives the user the pwer t edit the calendar but nt wh can access it. See nly free/busy hides all details abut the events and shws the calendar wner as simply available r busy. Yu can add multiple peple with different levels f cntrl with this methd. Click "Save" at the bttm f the page. The peple yu have invited will nw appear under yur address. They will als receive an ntificatin abut yur Ggle calendar. The calendar will autmatically be added t their Ggle Calendar accunt fr viewing/managing, under Other calendars. Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51))

3 If yu enter an address fr smene that des nt have a Ggle accunt, they will be sent an inviting them t jin Ggle and create an accunt. Only Ggle users can access yur calendar Share withut sending an invite. On yur Ggle Calendar hmepage, click n the arrw t the right f the calendar yu want t share. Select "Calendar settings." Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) 5. 5 Scrll dwn t the "Private Address" sectin. Click n the buttn that crrespnds with yur desired frmat. XML allws the calendar t be accessed frm ther applicatins and can be cpied int any feed reader. The ICAL URL can be used in any applicatin that supprts the ical frmat. Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) Cpy and paste the URL that pps up in the next screen and give it t anyne whm yu'd like t share the calendar with. Press OK nce yu have cpied the URL t yur clipbard.

4 Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) This address gives the recipient full cntrl ver the calendar. They will be able t make edits and add ther users. Making Yur Calendar Public Select the calendar yu are sharing. On yur Ggle Calendar hmepage, click n the arrw t the right f the calendar yu want t share. Select "Share this Calendar." [1] Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) Sharing yur Ggle calendar publicly means that any Internet user can see yur calendar and that yur calendar entries culd start appearing in Ggle search results.

5 Check the bx next t Make this calendar public. If yu nly want t share yur availability, check the bx next t Share nly my free/busy infrmatin. Click Save. Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) Open yur Calendar details. Click n the arrw t the right f the calendar and select Calendar settings. This will pen the Details tab. Scrll dwn t the "Calendar Address" sectin. Chse the type f URL that yu want t use t share it -- if yu're unsure, select the blue HTML buttn. That can be shared with anyne n the Internet and viewed thrugh a web brwser. Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) Cpy and paste the URL that pps up in the next screen and give it t anyne whm yu'd like t share the calendar with. Press OK nce yu have cpied the URL t yur clipbard. Frmatted: Fnt: (Default) Arial, 13 pt, Fnt clr: Custm Clr(RGB(51,102,51)) Sharing Yur Events

6 Click n an event in yur calendar. In the bubble that pps up, click Edit event. This will pen the Event Details tab. Here yu can add guests r change wnership f an event. Add a guest. T share yur event with ther peple, click the Add guests link n the right side f the windw. A field will appear, and yu can enter the addresses f peple that yu wuld like t add. [2] Underneath the Add guests sectin, yu can adjust what pwer the event guests have ver the event. Yu cannt set different pwers fr different peple. Yu can allw guests t see the guest list, invite ther peple, and mdify the event. Change the wnership f the event. If yu want t transfer the event t smene else s calendar, click the pulldwn menu next t Calendar in the Event Details tab. Select Change Owner t transfer the event. A field will pen and yu can enter the recipient s address. Yu will lse wnership cntrl ver the event when yu d this. Sharing with ical Share yur Ggle Calendar. Chse either public r private sharing. Once yur calendar is shared, click n the Calendar Details. Click n the ICAL buttn fr yur calendar address. [3] If yu have yur calendar shared publicly, click n the ICAL buttn next t Calendar Address. If yu are sharing privately, click n the ICAL buttn next t Private Address. Cpy the address displayed. Give this address t the persn that yu are sharing yur calendar with, r cpy it yurself if yu are syncing yur wn icalendar.

7 Open ical. Create a new calendar and name it smething related t the Ggle calendar yu are subscribing t. Right-click (cmmand-click) n the calendar and select Subscribe frm the menu. Enter the address received frm clicking the ICAL buttn in Ggle Calendar Select yur ptins and click OK. Yu will be able t turn ff alarms and t-d list items frm the calendar yu are subscribing t.