ACCP Cardiology PRN Journal Club Guideline. Selecting Presenters/Mentors (PRN Committee Chair) & Scheduling (PRN Chair Duty)

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Chastity Melton
6 years ago
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1 ACCP Cardilgy PRN Jurnal Club Guideline Selecting Presenters/Mentrs (PRN Cmmittee Chair) & Scheduling (PRN Chair Duty) In late Spring/early summer, send ut call fr PGY2 residents (presenters) and mentrs t present based n the active resident list available fr the PRN/ASHP residency directry. The call fr mentrs can als be achieved by ing the PRN listserv. When ding s make sure t ask what the mentrs specific interests are s they can be apprpriately paired with a resident based n the tpic that will be presented. Presenters will be accepted n a first-cme, first-serve basis Attempt t accrue as many mentrs as pssible and keep a list f thse willing t mentr in case need fr backup arises/future inquiries Yu may have t reach ut t individual mentrs if there are nt enugh vlunteers r it is a particularly difficult time f the year fr scheduling (i.e. December-February w/hlidays + residency interviews) See the end f this dcument fr a scheduling rubric used in the past. Make sure t have this filled ut by mid-summer and sent ff t thse wh will be mderating/running the jurnal club Presentatin 6 weeks prir t jurnal club (PRN Chair duty): presenter and ask them t pick ut the jurnal article they will be presenting r select an article fr them (either is fine) Based n this, select mentr ( t make sure they are available) Put them in cntact with ne anther (see template belw) and ask them t prvide dates fr that bth the presenter and mderatr are available t present the jurnal club. The mderatr will finalize date/time when they them (see belw) Once the JC date is knwn: PRN Chair shuld presenter, mentr, and the JC mderatr and put them all in cntact with each ther Outline the expectatins and attach ejurnal Club Guidelines dcument. The individual wh is mderating will then be in cntact with the presenter and mentr t cnfirm the exact time f the jurnal club and set up the tech practice that will ccur 3-7 days prir t the jurnal club. ing the PRN (Mderatr duty) The mderatr shuld the PRN at least TWICE prir t the jurnal club. Preferably a week prir and the day f the jurnal club. These s shuld include presenter/mentr name, article being presented, time/date, and the lgin instructins. When including the AnyMeeting infrmatin DO NOT include the presenters pin as this will give anyne access t audi during the live presentatin. Only the presenter, mentr, and yu shuld have this number. Fr example see belw

2 Tech Practice (shuld be 3-7 days prir t the jurnal club) (Mderatr duty) Send invite t mderatr, presenter, and mentr 2 weeks in advance; cnfirm with them that they received (see belw fr instructins n hw t send) Tech practice cnsists f making sure the presenter/mentr can lgin, use their telephne (n cellphnes preferably), and can advance slides. Remind mentr t be n mute (withut music in backgrund) until the Q&A prtin f the live bradcast Let them knw yu will be n the phne line (i.e. will have the presentatin rm pen thrugh AnyMeeting) minutes prir t the presentatin beginning s that they can lgin and make sure everything is functining prperly frm an audi/visual standpint Remind presenter/mentr f the fllwing: Have the PwerPint versin f their slides t yu at least 24 hurs prir t the presentatin s that the slides can be upladed and frmatted They shuld nt use their institutins slide-deck. Slide decks shuld be a plain, white template in PwerPint See past presentatins archived n PB wrks r Anymeeting fr examples Ask fr a brief bi fr intrducing them if ne is nt already readily available nline A brief summary f the trial as well as answers t questins that were asked thrughut the presentatin are due 3 weeks fllwing the presentatin See PB Wrks Site fr examples: Page Presentatin day (Mderatr duty) Have questins prepared fr the presenter prir t the presentatin beginning in case there are nne at the end Have a brief intrductry f the presenter and mentr prepared s that yu can prperly intrduce them Mderatr: Make sure yu are lgged in at least minutes prir t the presentatin beginning Make sure presenter can advance the slides T pull up slides: G t Mre icn Click the first ptin - Share Slides When asked what presentatin t share it will be blank yu must uplad the file that is ging t be presented Click Open

3 The file will then be in the What presentatin d yu want t share bx Once it is time fr the presentatin t begin, pen the meeting up fr thse wh are in the waiting rm by clicking G Live. Yur audi and visual will be live at this pint Make any annuncements, remind audience t place questins in the dialgue bx, and intrduce the presenter and mentr; then hand things ver t speaker Dn t let yur cmputer (mderatr) g int sleep mde/phne line discnnect. At the end, filter questins and ffer analysis as apprpriate. Be sure t thank presenter and mentr again. Make any ther final annuncements. At cnclusin hang up and press end meeting Attendees number in the tp left tells yu hw many peple have dialed in; yu can als get the list f attendees within the AnyMeeting app fllwing the presentatin Send reminding presenter/mentr t send yu the summary f the presentatin within three weeks. They need t have mentr lk at this prir t submitting t yu.

4 T Schedule Jurnal Club/Tech Practice thrugh AnyMeeting G t Click lgin in upper right hand crner/dwnlad the app fr yur cmputer Type address and passwrd accpcardsprnjurnalclub@gmail.cm Passwrd: cardsprn Click Launch the AnyMeeting App Dwnlad the app and pen the applicatin frm the desktp The and passwrd are the same as listed abve Click the blue Schedule tab. NOTE: This will be dne twice fr each Jurnal Club mnth: Once fr the tech practice and nce fr the actual jurnal club presentatin Select Webinar Put the title and change the date and time. NOTE THE TIME ZONE SETTING! It defaults t Central Time Typically we standardize t Luisville s time zne (EST) Put the address fr the presenters in the presenters bx Fr the actual JC day presentatin nly put YOUR address under the attendee bx This will generate an t yur inbx with a link. Use that link. Nthing else is changed. Click next.

5 T Send t List Serve T generate t send the cards prn listserv, g t the link under My Meetings (in anymeeting) and click n it (the specific meeting yu want). Cpy/paste the meeting details in an and send t the listserv (card@prn.accp.cm). Side nte: the 9 digit weblink is the nly thing that changes with each meeting. The phne number, pin, ID, etc. never changes. Example t PRN Gd mrning PRN, As a reminder, we will be having ur next Cardilgy PRN Online Jurnal Club at PM Eastern/ PM Central/ PM Muntain/Nn Pacific. Dr., a PGY-2 Cardilgy Resident frm, will be presenting. Her mentr is Dr.. Audience Lg-in URL: Registratin Frm URL: Dial-in Number: Attendee PIN: Meeting ID: Lg int the website and dial in (fr audi) t participate. There will be an pprtunity t ask questins f the speaker at the end f the prgram. If yu wuld like t find the slides and summaries frm ur previus jurnal clubs, please g t ur PBWrksite site at the fllwing link: Sincerely, (On behalf f the Cardilgy PRN Resident/Student Cmmittee)

6 Example fr Resident/Mentr (resident) and (mentr), Thank yu fr vlunteering t participate in ur ACCP Cardilgy PRN Jurnal Club fr (mnth). In way f brief intrductin, is the PGY-2 Cardilgy resident at and will be ding the Trial. Given his expertise related t this tpic, Dr. frm, wh is CC ed n this , will be yur mentr during this prcess. (resident), please see attached guidelines fr the PRN Jurnal Club. These will be a starting pint fr the JC template and needs. In additin, yu can see the examples f ur past jurnal clubs and ur summary dcuments via this link ( ). Yu shuld develp a draft f yur slides and send them t Dr. fr review. After their review, yu shuld have a brief phne meeting t discuss changes and imprtant pints fr the JC. During the day f the JC, Dr. will serve n the panel t help answer questins. Please tuch base with Dr. t wrk ut times that are best fr yu bth. In terms f the JC presentatin, I will need t tw different times with yu: 1) The first will be several dates and times fr the JC (ideally the last week f the mnth and in late afternn n later than 3pm eastern) that will wrk fr the three f us. Please send me a list f date and times that wrk fr each f yu. 2) The secnd will be fr 10 minute tech practice t assure yu can lg n t the prgram, advance slides and dial-in. This will be abut a week befre. This wuld be fr bth yu and Dr.. NOTE: Yu must have a Flash Player able cmputer, smewhere that is secluded, and ideally a landline phne. After the JC, yu will prepare summary f the article and answers t the questins frm the call. Dr. Parker will review these after yu have cmpleted. Overall, Dr. Parker's part shuld take 1-2 hurs. Please see the link belw fr examples f the summary. If yu have questins, please let me knw and thank yu again!. (mderatr) will be reaching ut t yu shrtly t cnfirm the date f the jurnal club and t ffer yu mre details n the presentatin. Sincerely, ( )

7 Cardilgy PRN Jurnal Club Mnth PGY2 resident PGY2 directr Site Mentr Aug Sept #1 Sept #2 Oct befre ACCP Oct Nv befre AHA Nv Dec Avid midyear Chse Nv 28-Dec 1 r Dec Feb March April #1 April #2 May #1 May #2 June

8 1. Click the Schedule buttn in blue Step By Step Fr Scheduling JC/Tech Practice 2. Select the Webinar ptin 3. Place title, date, time (be careful f what time zne yu select)

4. Enter yur attendees (place the PRN email here) and Presenters (Yu,

9 4. Enter yur attendees (place the PRN here) and Presenters (Yu, resident, mentr, anyne else wh needs t be able t have audi) 5. Press Skip this step.

10 6. Press Skip this step. 7. If everything lks gd press Finish. This will send the invitatin ut t all.

ACCP Cardiology PRN Journal Club Guideline. Selecting Presenters/Mentors (PRN Committee Chair) & Scheduling (PRN Chair Duty)

ACCP Cardiology PRN Journal Club Guideline. Selecting Presenters/Mentors (PRN Committee Chair) & Scheduling (PRN Chair Duty) ACCP Cardilgy PRN Jurnal Club Guideline Selecting Presenters/Mentrs (PRN Cmmittee Chair) & Scheduling (PRN Chair Duty) In late Spring/early summer, send ut call fr PGY2 residents (presenters) and mentrs