Transitioning to TheBrain Version 9. August, TheBrain Technologies LP. All Rights Reserved.

Transcription

1 Transitining t TheBrain Versin 9 August, TheBrain Technlgies LP. All Rights Reserved. TheBrain, PersnalBrain, Brain, Thughts, and Wrk the Way Yu Think are trademarks r registered trademarks f TheBrain Technlgies LP. Other trademarks r service marks appearing herein are the prperty f their respective wners.

2 Table f Cntents Table f Cntents Intrductin... 2 Abut this Guide... 3 Redesigned Intuitive User Interface... 3 Tabbed Interface... 3 Brain Management... 4 Imprved Plex... 6 Resizing the Plex... 6 Thught Prperties... 8 Smart Splitter... 9 Drag t Select Thughts Hidden Ordering System TheBrain Cntent Area Advanced Ntes Attachments Embedded Web Brwser Dcument Preview Opening Attachments Time Management Timeline View Event Reminders Ggle Calendar Sync Syncing t TheBrain Clud Mbile Versin Updates Mind Map View Search Reprts By Types/Tags Duplicate Thught Names Frgtten Thughts Mdificatin Date/Time Orphan Thughts Parentless Thughts Tag Icns and Abbreviatins Transitining t TheBrain 9 i

3 Intrductin Intrductin TheBrain 9 is ur biggest release ever. It has been re-engineered frm the grund up and prvides enhanced capabilities in all aspects f the sftware. Frm the frnt-end user interface t the back-end data strage, literally everything is new and imprved. TheBrain 9 new features include: Redesigned Intuitive UI Faster and Mre Scalable Technlgy Files Open in their Native Platfrms Brain Tabs Effrtless Beautiful Ntes Faster Search Mre Pwerful Sync Integrated Cntent Previews Timeline View And many ther enhancements Fr an verview f these features watch the vide at What's New in TheBrain 9 Transitining t TheBrain 9 2

4 Redesigned Intuitive User Interface Abut this Guide This guide cvers the new features and changes in TheBrain 9 that have been made since versin 8. It is intended fr peple wh are already familiar with versin 8. Redesigned Intuitive User Interface Cntent-fcused design gets ut f the way s yu can fcus n yur stuff. Frm creating thughts t adding attachments, everything is easier and mre intuitive in TheBrain 9. Additinally, yu ll ntice a faster and mre scalable interface. TheBrain 9 features pwerful database tech that's much faster and mre reliable. TheBrain 9 has quick startup, mre respnsive Brains and augmented scalability. Here are several f the key interface differences yu ll ntice: Tabbed Interface Nw yu can pen multiple Brains at nce t see and d mre faster. The all new tabbed interface lets yu switch instantly between Brains r even keep the same Brain pen in multiple tabs r windws. T utilize the tabbed interface: 1. When yu lg int TheBrain 9, all lcal, synced r nline Brains will be displayed as thumbnails in the Brains tab, as shwn belw. Transitining t TheBrain 9 3

5 Redesigned Intuitive User Interface Figure 1. TheBrain s Tabbed Interface 2. Click n a Brain t pen it. 3. The current tab will nw display the Brain yu selected. 4. Click n the + sign t the right f the tabs t re-pen the thumbnails fr all f yur Brains in a new tab. Figure 2. Click the + Tab t Re-pen yur Brain Thumbnails Brain Management Use any f the fllwing new features t better manage yur Brain: Open different Brains in separate tabs. With TheBrain 9, switching between yur pen Brains is instantaneus. There is n limit t the number f Brains yu can pen at nce. Transitining t TheBrain 9 4

6 Redesigned Intuitive User Interface Flat tabs int their wn dedicated windw by dragging a tab ut f TheBrain applicatin windw. This will create a new Brain applicatin windw with just a single tab. Merge tabs int ne windw with a simple drag and drp. Click the tab f ne Brain windw and drag the tab t anther pen Brain, hvering ver the tab area, and then release the muse buttn. Open the same Brain in multiple tabs t view and edit multiple areas at a time. Yu can nw view different areas f yur Brain at the same time, even utilizing different layuts in each tab. Changes made in ne tab are autmatically rendered t ther tabs viewing that Brain. The uses f this feature are many. Yu ll wnder hw yu did withut it. Fr example, yu can even use it t keep yur favrite Thught pen all the time n a separate screen. And remember, all yur tabs and their psitins within yur Brain are autmatically saved and restred when yu quit and restart. Als ntice that each Brain in the Brains list will have an icn appearing in the lwer right-hand crner f the thumbnail. Figure 3. Icn Indicatr Lcatin This will help yu identify whether the Brain is Lcal, Synced (lcal and nline) r Online nly. Transitining t TheBrain 9 5

7 Redesigned Intuitive User Interface Figure 4. Indicatr Icns Imprved Plex The Plex is the heart and sul f TheBrain and it is slicker and mre pwerful than ever befre. Silky smth 60 frames per secnd animatin (mre than duble the frame rate f TheBrain 8) Easing animatins prvide a mre natural mtin t all bjects, allwing yur eye t track changes better Smart highlighting and fading TheBrain 9 uses fading and highlighting much mre extensively s yu can intuitively knw what is happening mre easily Unneeded gates arund Thught Types and Tags have been remved Enhanced pins and past Thught list display makes them easier t read and clearly demarcated Fewer "save" buttns just make a change and press the enter key Resizing the Plex Adjusting the visual display f yur Brain t fit yur reslutin and screen envirnment has never been easier. Change the size f Thughts in yur Plex with any f these cnvenient methds: The new, simple tlbar slider: Click the AA buttn t activate the slider, then click and slide the bar t adjust the size f yur Thughts accrdingly. Transitining t TheBrain 9 6

8 Redesigned Intuitive User Interface Figure 5. Resizing with the Slider Hld Cmd (Mac)/Ctrl (PC) n yur keybard and scrll up r dwn n yur muse wheel r trackpad while yur muse pinter is in the Plex. Figure 6. Resizing with the Muse r Trackpad Hld Cmd (Mac)/Ctrl (PC) n yur keybard and press - fr smaller r + fr larger. Figure 7. Resizing with the Keybard Transitining t TheBrain 9 7

9 Redesigned Intuitive User Interface Pinch t zm n a Mac Trackpad. Figure 8. Resizing n a Trackpad Thught Prperties The new Thught Prperties dialg bx gives yu fast access t the name, label, clrs, icn, type and tags and disappears when yu re nt using it. Figure 9. Thught Prperties Dialg Bx T pen a Thught Prperties dialg bx: Left-click n the active Thught. Or Fr quick access t the Thught Prperties dialg bx f Thughts that are nt the active Thught, hld dwn Alt/Optin n yur keybard + leftclick n any Thught; yu can als Alt/Optin + left-click n a Link t easily access its prperties. Press the Enter key r click anywhere utside f the Thught Prperties dialg bx t clse it and save any changes. The Thught Prperties dialg bx features include: Renaming a Thught Adding r editing a Thught Label Transitining t TheBrain 9 8

10 Redesigned Intuitive User Interface Adding r changing a Thught Type Clicking the pencil icn next t the Thught Type buttn t activate the current type and mdify its appearance Adding r changing a Thught Tag Marking the Thught as Private r Public Custmizing the Thught text r backgrund clr Mdifying the Thught s icn Reviewing the Thught's mdificatin histry Frgetting the Thught Creating a Pin fr the Thught Setting the Thught as the Hme Thught The small triangle icn in the lwer right-hand crner f the Thught Prperties dialg bx will allw yu t view the Thught s prperties (mdified date, creatiin date, and Thught ID as well. Figure 10. Expanded Thught Prperties Smart Splitter TheBrain 9 s new smart-splitter lets yu cntrl hw yur Brain is displayed and the rientatin f the Plex and/r cntent panes. Eliminate time spent fiddling with the tls windws t try and ptimize yur wrkspace. Click n the duble arrws [ ] t switch t an "ver/under" layut f the Plex and cntent. Transitining t TheBrain 9 9

11 Redesigned Intuitive User Interface Figure 11. Smart Splitter Click the arrws again, t tggle back t the "side-by-side" view. Click the individual up- and dwn arrws (r left- and right-arrws in a "side-by-side" view) t maximize either the Plex r the cntent pane. Figure 12. Smart Splitter Maximizing the Plex Transitining t TheBrain 9 10

12 Redesigned Intuitive User Interface Click the arrw in the ppsite directin t tggle back t display the Cntent Area and the Plex. The duble headed arrw (r duble clicking n the splitter bar) can als be clicked t switch the psitins f the Cntent Area and the Plex. Figure 13. Switch the Plex and the Cntent Area Drag t Select Thughts TheBrain 9 cntains new and imprved multi-thught actins. Select individual Thughts r grups f Thughts by hlding dwn Ctrl (fr Windws users) r Cmd (fr Mac users) and dragging t frm a brder arund the Thughts. Figure 14. CTRL/CMD + Drag t Select Transitining t TheBrain 9 11

13 TheBrain Cntent Area Selected Thughts are then added t TheBrain s selectin bx fr making mass edits n large grups f Thughts at ne time. Hidden Ordering System Add a perid and a number t rder yur Thughts. These characters will nt be displayed in the Plex. Fr example, try creating the fllwing grup f child Thughts in ne area:.01 Zebra.02 Walrus.03 Aardvark The Thughts will appear in the rder f Zebra, Walrus, Aardvark, rather than alphabetically, hwever the numbers will nt be visible in the plex. The numbers can always be mdified in the Thught Prperties dialg bx. TheBrain Cntent Area The frmer "Tls windw" has been transfrmed int the new, rbust and intuitive Cntent Area. Here, the updates cntinue. Yu ll find imprved ntes, cntent previews and an embedded brwser. Advanced Ntes Take a Nte, capture yur ideas, r create yur next literary masterpiece! Transitining t TheBrain 9 12

14 TheBrain Cntent Area Figure 15. Redesigned Brain Ntes Ntes have been redesigned and reimagined t allw fr quick, rbust, beautiful and easy nte taking. TheBrain Ntes als includes many new and exciting features in its sleek tlbar that nly appears when yu need it, while editing a Nte. The advanced Nte taking capabilities in TheBrain 9 feature: Easy Web Links Weblinks can be easily added, edited and identified right in the cntent f yur Thught ntes. Web links can be inserted int ntes by: Typing ut the URL Pasting it frm the clipbard Transitining t TheBrain 9 13

15 TheBrain Cntent Area Dragging it in frm a brwser The web link will be identified and prcessed autmatically. Figure 16. Web Links in Ntes Autmatic title retrieval replaces the URL with the title f the page it links t. The title can be easily edited t fit yur cntent. The visual indicatr link icn buttn is autmatically added t the end f the URL's title. Click it t g directly t the surce. Instant Vide Embedding Vides frm YuTube and Vime are embedded int Ntes in a playable frm autmatically. Just drag and drp frm yur brwser, right int yur Ntes. Yu can als cpy the URL and paste int yur Ntes. TheBrain will take care f the rest. Nte Resizing Adjusting the visual display f yur Ntes in a Brain t fit yur reslutin and current screen real estate has been greatly simplified. Fluidly resize yur Ntes t a view that is mst cmfrtable fr yu using the all-new Text Size slider. Transitining t TheBrain 9 14

16 TheBrain Cntent Area Figure 17. Text Size Slider Click the AA buttn t activate the Text Size slider, then slide the bar t make the text larger r smaller. Ntes Tlbar The Ntes tlbar will nly appear when needed fr better use f screen real estate. As sn as yu click in the Ntes tab, the tlbar will appear. Figure 18. Expanded Ntes Tlbar Depending n the amunt f screen real estate available, the Ntes Tlbar may be cmpacted with sme buttns mved int menus. Figure 19. Cmpact Tlbar fr Ntes Yu can chse whether t shw the cmpact r expanded Ntes tlbar in the UI tab f TheBrain Preferences windw. Transitining t TheBrain 9 15

17 TheBrain Cntent Area The fllwing features are all available fr editing/frmatting yur Ntes: Text Size Slider fr adjusting yur fnt size in Ntes. Paragraph Styles Title, Heading, Sub-heading, Nrmal, and Cde Cmmn Text Frmatting Optins Bld, Italic, Underline, Strikethrugh, Superscript, and Subscript) Fregrund Clr Backgrund Clr Remve Inline Frmatting Unrdered List Ordered List Checkbx List Outdent Indent Hrizntal Rule Insert Date/Time Insert Special Character Insert Hyperlink Insert Link t Thught Find and Replace Shw Wrd Cunt (which appears t the right f the Ntes tlbar) Check Spelling as yu Type Ntes Style Open in Brwser Print Style-Based Frmatting Yu can chse the style f yur ntes by clicking n the Ntes Style icn in yur Ntes tlbar. Transitining t TheBrain 9 16

18 TheBrain Cntent Area Figure 20. Setting the Ntes Style The Ntes style is defined Brain-wide, meaning that the style yu chse affects the lk f all Ntes in a single Brain, s chse a Ntes Style that matches the lk f each f yur Brains! These new built-in styles prvide carefully-designed lks in several different themes: Mdern - Clean, Thin, San Serif Fnt Classic - Fnts with Serifs Cdex - Sft tnes, easy n the eyes Cnsle - Black backgrund, green text... IBM 3270 Dark - Clean, light fnt n a dark backgrund Dec - Bld text Del Rey - Our favrite and TheBrain s default style Draft - Inspired by a Daisy-wheel typewriter Custm... - Create yur wn! Attachments Nte Styles als fllw a respnsive web design guidelines apprach s any Nte yu create will lk great whether it is viewed n a 30 mnitr r a 4 mbile device. Each Thught in yur Brain can have cntent assciated with it. This includes Ntes, Web Pages, and a multitude f files attachments. While TheBrain 9 still supprts drag and drp f file attachments, r creating dcuments frm scratch, Transitining t TheBrain 9 17

19 TheBrain Cntent Area there are several new enhancements that make attachments in yur Brain even mre accessible. Specifying yur Drag and Drp Preference By default, all files that yu drag and drp int yur Brain will create a cpy f the riginal file. This, hwever, can be easily adjusted t suit yur unique envirnment. In yur Brain Preferences, click n the UI tab. The drp-dwn ptins next t On drag and drp f files let yu chse frm any f these three ptins: Mve drpped files Cpy drpped files Link drpped files Figure 21. Setting TheBrain s Drag and Drp Behavir Additinally, yu can use keybard shrtcuts t verride the default drag and drp settings: macos mdifiers: Link t file = Ctrl Mve file = Cmd Cpy file = Alt/Optin Transitining t TheBrain 9 18

20 TheBrain Cntent Area Windws mdifiers Link t file = Alt Mve file = Shift Cpy file = Ctrl Embedded Web Brwser Web attachments nw appear right inside TheBrain 9 s cntent area, letting yu access web infrmatin withut having t pen it in a separate brwser. Yu can even cntinue n navigating frm within TheBrain 9 s built-in brwser. Adding URL attachments t yur Brain is still a simple prcess. The easiest methd fr linking a web page int yur Brain is t simply drag and drp it right int yur Brain. Click n the URL icn in the address bar f any brwser and drag int ne f several different lcatins t add that web page as an attachment: Drag and drp t the Plex area t create a new Thught. The Thught name will be the title f the web page. Drag and drp nt an existing Thught. This will simply add the web page as an additinal attachment. The Thught name will nt be updated. Drag and drp int a nte. This will create hyperlinked text within the nte. Drag and drp t yur attachment list r tabbed attachment area. Again, the existing active Thught will then have this web page as a new attachment. Transitining t TheBrain 9 19

21 TheBrain Cntent Area Figure 22. TheBrain s Built-In Web Brwser Dcument Preview The Dcument Preview ptin allws yu t preview sme file attachment types right in the Cntent Area f TheBrain withut having t launch the file's default applicatin. Windws Instructins: Sme file attachment types in yur Brain will have a Preview buttn in the Cntent Area. Figure 23. Cntent Preview Buttn Transitining t TheBrain 9 20

22 TheBrain Cntent Area Click n the Preview buttn t launch the Dcument Preview fr this attachment. Figure 24. Cntent Preview macos Instructins: Click n TheBrain > Preferences. On the UI tab, check the bx fr Preview File fr Attachments. Attached files will then autmatically display in the Cntent Area. Opening Attachments Additinally, yu can still pen any attachment in its native applicatin by selecting its tab in the cntent area and clicking the pen buttn r by simply duble-clicking n the tab. Figure 25. Opening an Attachment in it s Native Applicatin Transitining t TheBrain 9 21

23 Time Management Time Management Keeping track f yur Thughts, files and web cntent is just the start. TheBrain als has several different ways t assist yu with managing yur time, s yu ll knw when events are taking place, when cntent was edited and when prjects are due. Timeline View TheBrain 9 allws yu t visualize Time and Events in the Timeline View. These events can be easily assciated with specific Thughts in yur Brain. Tggle the Timeline display n and ff by clicking the Timeline cmmand n the View menu, r the Timeline buttn, t the left f the Reprt buttn that s next t the Search bx. Figure 26. Launching TheBrain Timeline A new event fr a Thught can be created by clicking the Add Attachment tab and selecting Create Event. Events created frm the Add Attachment tab will autmatically be assciated with the current active Thught. Figure 27. Creating a New Event Transitining t TheBrain 9 22

24 Time Management Frm the event editr dialg, yu can specify the time, add a label, descriptin r lcatin fr this event. Make the event recurring and even set up a reminder. Yu can als clr cde an event s that all events f a specific type (persnal, marketing, finance, etc.) will appear in yur Timeline view in an identifiable clr. Figure 28. Mdifying a Brain Event Additinally, yu can create a new event by dragging n the time ruler at the bttm. This is a stand alne event that is nt autmatically assciated with the current active Thught. But all events can be attached r detached frm any Thught in TheBrain frm the event prperties cntext menu. Figure 29. Click and Drag t Create a New Event Navigatin in the Timeline View is simple. Drag up and dwn t zm in and ut. Transitining t TheBrain 9 23

25 Time Management Figure 30. Click and Drag Up and Dwn t Zm Drag left and right t scrll thrugh time. Buttns allw yu t switch between day, week, mnth and year view. Or, navigate t a specific day in the mini-calendar. Figure 31. TheBrain Timeline Buttns Event Reminders TheBrain can prvide pp-up reminders fr specific events. T have TheBrain remind yu f an existing event, check the Reminder bx in yur event s Prperties windw. Transitining t TheBrain 9 24

26 Time Management Figure 32. Setting an Event Reminder Specify hw lng prir t the event yu wuld like t receive yur reminder. Reminders in TheBrain 9 will nly appear when the Brain cntaining the event is pen. Figure 33. TheBrain s Event Reminder Pp-Up Frm the Reminder windw, yu can snze fr a designated amunt f time r dismiss the reminder. Dismissing the reminder des nt delete the event in yur timeline. Ggle Calendar Sync If yu re synchrnizing yur Brain t TheBrain Clud with a Pr Cmb r Pr Service accunt, yu can als synchrnize yur Brain s Timeline events with Transitining t TheBrain 9 25

27 Time Management Ggle Calendar. This will allw yu t receive reminders frm Ggle n events riginally created in TheBrain. T set up Ggle Calendar Sync in TheBrain: Open TheBrain Timeline and click n the Actins and Settings buttn t pen yur Ggle Calendar Settings. By default, yur Ggle Calendar Settings is set t Nne. Click n Add Ggle Accunt. This will pen where yu can select yur desired Ggle accunt that will be assciated with this Brain. Yu can nly link ne Ggle accunt t yur Brain. Figure 34. Setting Up the Ggle Calendar Sync Ggle will display a cnfirmatin windw when yu have selected an address. Click the Allw buttn. Transitining t TheBrain 9 26

28 Syncing t TheBrain Clud Figure 35. Cnfirming Access t Ggle Accunt Back in TheBrain, the new Gmail address will appear n yur Ggle Calendar Settings windw. Select it and click the OK buttn t cnfirm that all events frm the Ggle Calendar will be added t this Brain and vice-versa. Additinally, the changes made t either calendar cannt be undne. Syncing t TheBrain Clud will als include syncing yur Brain Timeline and yur Ggle Calendar. Syncing t TheBrain Clud TheBrain 9 nw features a mre pwerful sync t T sync yur desktp Brain t TheBrain Clud fr nline access r fr keeping the same Brain in sync n multiple devices, click the Clud icn in TheBrain s tlbar. Transitining t TheBrain 9 27

29 Syncing t TheBrain Clud Figure 36. The Sync Buttn Once yur Brain has been synced, it will be autmatically set t aut-sync. This feature can be turned ff if desired by clicking n the Sync Status buttn next t the Clud icn in the tlbar. Figure 37. The Sync Status Buttn The Sync Status will als display if lcal changes r nline changes are available r if the sync is up t date. The last sync date will als be displayed. This Brain will nw be available t dwnlad fr lcal use n ther devices where yu install TheBrain. The Brain will shw up in yur Brain list with a clud icn nce yu lg in. Clicking n the Brain s thumbnail in yur Brain list will dwnlad a lcal cpy f the nline Brain. Transitining t TheBrain 9 28

30 Syncing t TheBrain Clud Figure 38. Brain Lcatin Indicatrs All Brains synced t are private and nt accessible t ther users. T share a v9 Brain with ther users: Open the desired Brain in yur lcal desktp applicatin Click n Online frm TheBrain menu and select Brain Access and Sharing Yu have several different ptins fr sharing yur Brain Optin 1: Check the ptin fr Allw Public Access and share the Web Link with thers. This is a great ptin fr sharing yur Brain with a large grup f ther users r ther users that d nt use TheBrain sftware. Anyne with the URL will be able t view yur Brain in read-nly mde in their web brwser. Optin 2: Leave the Allw Public Access unchecked and type in an address t invite individual users t access yur Brain. This is a gd ptin if yu want ther users t be able t dwnlad a lcal, read-nly cpy f this Brain t their desktp app. The ther users must have TheBrain installed and be lgged in t their Brain accunt with the address yu specified. Optin 3: Upgrade t TeamBrain. TeamBrain allws multiple users t cllabrate in the same Brain database. Learn mre at Transitining t TheBrain 9 29

31 Mbile Versin Updates Figure 39. Brain Access and Public Web Link Mbile Versin Updates Access yur ideas and infrmatin n all yur devices including ios and Andrid. TheBrain fr mbile devices cmbines the best f nte taking, file synchrnizatin and mind mapping apps t give yu the ultimate digital memry everywhere yu g. The ios and Andrid apps fr TheBrain 9 are vastly imprved, including the ability t dwnlad yur Brain s yu can access it withut an Internet cnnectin. Once yu dwnlad yur Brain lcally t yur mbile device, just click the Sync buttn after making edits r if edits have been made t TheBrain Clud. Transitining t TheBrain 9 30

32 Mbile Versin Updates Figure 40. Syncing TheBrain n ios TheBrain fr ios can be dwnladed frm the App Stre at TheBrain fr Andrid can be dwnladed frm the Ggle Play Stre at Transitining t TheBrain 9 31

33 Mind Map View Mind Map View In additin t the Nrmal and Outline views, the all-new Mind Map view cmbines TheBrain s dynamic recnfiguratin with a hrizntally expanding symmetrical layut. Figure 41. Mind Map View The Mind Map view allws switching the fcused Thught withut changing the layut fr when yu want t view and alter varius pieces f cntent while keeping the view mstly static.traditinal mind map layuts can be created instantly frm any Thught. 1. T access Mind Map view, click n the Layut buttn in the Brain's tlbar r click n View > Mind Map. 2. View additinal generatins f Thughts in yur Brain in several ways: Hver ver a Thught and click n the + icn t expand it's child Thughts r the - icn t cllapse its child Thughts frm the current view Click n the + r - icns next t the layut buttn in the Brain's tl menu Click n View > Expand All r View > Cllapse All t adjust viewing additinal generatins f Thughts Right-click n the Plex and select Expand All r Cllapse All Transitining t TheBrain 9 32

34 Search Custmizable keybard shrt cuts can als be set t Expand r Cllapse All 3. At any time, return t Nrmal view with either the Layut buttn r frm the View menu in TheBrain menu bar. Additinally, click n anther Thught while in Mind Map view t switch the fcused Thught withut changing the layut. This is cnvenient fr when yu want t view and alter varius pieces f cntent while keeping the view mstly static. T navigate t anther Thught in yur Plex while in Mind Map view, rightclick and select Activate Thught. Search T perfrm a search in yur Brain, simply start typing in the search bx which is lcated in the upper right-hand crner f yur screen. The wrd "Search" appears grayed ut in the bx when n search is taking place making it easy t identify. There's n need t click n the search bx, yur cursr is there by default, unless yu are actively typing in the Ntes tab r anther field. Attachments and Nte search matches are identified with a yellw piece f paper icn fr Ntes and a paper clip icn fr Attachments. Figure 42. Search Results Transitining t TheBrain 9 33

35 Reprts When yu d a search, the results are srted with results that match Thught names first, then ntes, then attachments. Within the Thught name matches, they are ranked in grups: Exact Matches - where the entire name f the thught matches the entire query Starting Matches - where the entire query ccurs at the start f the thught name Cntinuus Matches - where the entire query ccurs anywhere in the thught name Matches - where every term in the query ccurs smewhere in the thught name Within each grup, Thughts that have been activated in the last 30 days will be shwn first, rdered with the mst recently activated first. Thughts that have nt been activated within 30 days are srted alphabetically. Click n any search result t make that Thught the new Active Thught. Just press the Enter key after perfrming a search t instantly activate the first search result. Reprts Using Reprts is an excellent way t manage large grups f Thughts in yur Brain. T pen a Brain's Reprt area click n the Reprt cmmand in the View menu. Figure 43. Viewing the Reprt Area Transitining t TheBrain 9 34

36 Reprts Yu can run reprts based n the criteria discussed belw. By Types/Tags The Types drp-dwn will allw yu t filter Thughts in yur Reprt by checking specific Thught Types in the list. This will exclude all Thughts that are nt assigned the chsen Types. Figure 44. Filtering a Reprt The Tags drp-dwn gives yu the ability t filter Thughts based n yur assigned Tags. Clicking n a Tag in the list will add a + next t it, indicating that yu want t list Thughts that have that Tag. Clicking the same Tag again will add a - next t it. This indicates that yu d nt want Thughts with that Tag listed. Clicking the same Tag nce mre will remve it frm yur list f filtered Tags. Transitining t TheBrain 9 35

37 Reprts Figure 45. Filtering With/Withut Tags Use Types and Tags tgether in a Reprt fr sme incredibly pwerful Thught filtering. When yur Reprt is displayed, yu can click n any result t immediately navigate t the Thught. Duplicate Thught Names The Duplicate Thught Names selectin allws yu t quickly view and access multiple Thughts with the same name. Figure 46. Duplicate Names Reprt Transitining t TheBrain 9 36

38 Reprts Viewing the Duplicate Thughts Reprt can help yu rganize and manage yur Brain t make sure yu are getting the mst ut f yur infrmatin with quick access t the mst imprtant Thughts. Frgtten Thughts The Frgtten Thughts selectin allws yu t quickly view and access any Thughts yu have frgtten in a Brain. Figure 47. Frgtten Thughts Reprt Frm the menu, yu can chse t Add All Frgtten Thughts in yur Reprt t yur Selectin, Remve All Frgtten Thughts in yur Reprt frm yur Selectin, Permanently Delete All Frgtten Thughts in yur Reprt, r Remember All Frgtten Thughts in yur Reprt. Figure 48. Adding Reprt Results t the Selectin Bx Clicking n any f yur Frgtten Thught results will autmatically enable the ptin t Shw All Frgtten Thughts in yur Brain, making it even easier t navigate thrugh and manage yur Frgtten Thughts. Transitining t TheBrain 9 37

39 Reprts Figure 49. Shwing Frgtten Thughts Mdificatin Date/Time The Reprt ptins By Types/Tags, Frgtten Thughts, Parentless Thughts, Orphan Thughts can all be further narrwed dwn using the Time drp-dwn. Figure 50. Filtering Thughts in Reprt by Mdified Date This is incredibly useful fr finding infrmatin mdified within a specific date/time range and allws fr even mre in-depth reprting. Transitining t TheBrain 9 38

40 Reprts Figure 51. Srting Thughts in Reprt by Name Additinally, the Srt drp-dwn can be used n any Reprt ptin t switch the list rder f yur Reprt results between Name and Date, in descending rder. Orphan Thughts The Orphan Thughts selectin allws yu t quickly view and access any Thughts that d nt have any ther cnnectins. Figure 52. Orphan Thught Reprt Viewing an Orphan Thught Reprt is an excellent way t find lst Thughts r Thughts that may have inadvertently been discnnected at sme pint. Is there a Thught yu knw yu had in yur Brain? Try running an Orphan Thught Reprt t see if it was previusly unlinked by accident. Parentless Thughts The Parentless Thughts selectin allws yu t quickly view and access any Thughts that d nt have a Parent. Transitining t TheBrain 9 39

41 Tag Icns and Abbreviatins Figure 53. Parentless Thught Reprt Viewing a Parentless Thught Reprt is great fr tying up any lse cnnectins r finding grups f discnnected "satellite Thught clusters" in yur Brain fr easy recnnectin and clean-up. Nte: Orphan Thughts will als appear in a Parentless Thught Reprt. Jump Thughts (when they have n Parent) will frequently appear in this reprt as well. Tag Icns and Abbreviatins TheBrain 9 allws yu t replace the display f yur Thught Tags with an abbreviatin and/r an icn. Transitining t TheBrain 9 40

42 Tag Icns and Abbreviatins Figure 54. Tag Icns This makes fr a cleaner appearance in the Plex. Hvering ver a Thught with Abbreviated Tags r Tag Icns will then display the full Tag name. Figure 55. Display the Full Tag Name when Hvering Transitining t TheBrain 9 41

43 Tag Icns and Abbreviatins T create Thught Tag Abbreviatins and/r Icns: 1. Create the new Thught Tag in an existing Thught r navigate t an existing Tag using Search r the Tags buttn in TheBrain tlbar. 2. Open the Tag Prperties fr this Tag. Figure 56. Tag Prperties 3. Enter yur Abbreviatin fr this Tag r assign an Icn. Yu can chse hw Tag text and Tag icns will be visualized in the plex in the Brain Preferences. Frm the Lk & Feel tab, the drp-dwn ptins next t Tags text and Tags icns let yu chse frm any f these three ptins: D nt shw Shw n hver Shw always Figure 57. Tag Visualisatin Settings Transitining t TheBrain 9 42