Table of Contents. Overview. 2 Pre-drawing.. 2 Customizing the Quick Access Toolbar 3 PDF Diagrams to Microsoft Word Tactile Ready Diagrams...

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1 3/3/2011 LAUREL REGIONAL PROGRAM & LYNCHBURG CITY SCHOOLS TACTUAL DIAGRAMS FOR SECONDARY STUDENTS USING MICROSOFT WORD 2007 Table of Contents Overview. 2 Pre-drawing.. 2 Customizing the Quick Access Toolbar 3 PDF Diagrams to Microsoft Word Tactile Ready Diagrams Clip Art and Recolor.. 8 Grouping in Word Using Freeform Shape.. 10 Developing Graph Paper using Word Braille Fonts and ASCII Using Materials from Classroom Teachers 17 Internet Searches for Images Favorite Tips Kit Burnett, Teacher of the Visually Impaired Kit Burnett, TBVI Lynchburg City Schools Page 1

2 Overview: Pictures and diagrams are integrated into learning for school-age students; starting with basic math and reading in kindergarten through algebra, history or physics in high school. Students who are blind or visually impaired can and should learn through tactile graphics at the same time their peers are using pictures in the classroom. Tactile graphics, charts, and diagrams are used in Braille SOL, AP, and SAT tests. Tactile graphics can help promote independence in the classroom; all students, including a student with a vision impairment should have the access to what the teacher is showing and describing. Microsoft Word 2007 and other resources such as Paint afford the Teacher of the Blind and Vision Impaired (TBVI) with a method of developing or improving tactile graphics for their students. Many of these methods are available in Microsoft 2003, but the 2007 version has some options that make it easier to work in. : Cilate 9 th grade Adv. Biology Diagram traced and simplified from classroom overhead, scanned, color added from using Microsoft Paint. drawing hints for Microsoft Word Format the Quick Access Bar to make diagram development easier. 2. Big hint: Start at the top of the blank Word document and hit the Enter key all the way to the bottom. This helps inserted diagrams to stay put and not jump around. 3. Format Clip Art, Shapes, and diagrams behind text. 4. Determine what format you plan to use; Tiger Embosser or raised black line (swell paper). Embossed diagrams or charts may produce better results using thinner lines. Students should be exposed to both forms of raised lines to better prepare them for standardized testing. The following pages show some samples of graphics that have been changed into a format that can be used as tactual graphics. Demonstration/lecture with tips and detailed handouts &/ CDs will be provided to participants. Kit Burnett, TBVI Lynchburg City Schools Page 2

3 Customizing the Quick Access Toolbar for use with Tactile Diagrams The Quick Access Toolbar is generally located above the ribbon. Click on the small arrow pointing down and click on Show Below the Ribbon Quick Access Ribbon Now add some commands to this toolbar. Follow methods shown below: 1. To make the margins narrow. Go to Page Layout tab, then right click on Margins, click on Add to Quick Access Toolbar. 2. While in Page Layout Tab, right click on Orientation, click on Add to Quick Access Toolbar. This is a quick method to change a page to landscape view which may be better for larger diagrams. 3. Go to the Insert Tab, add Shapes and Clip Art (right click) to Quick Access Toolbar. 4. Go to View Tab, add Gridlines to Quick Access Toolbar, this now becomes a toggle check box to turn on or off gridlines. 5. Go to Home Tab, on the far right side is the Select button, (right click) add Quick Access Toolbar. 6. To add the next items using this method, you will need to insert a shape (use the shape icon that you installed on the quick access button). For this example, draw an arrow; while it is still selected with green dots at each end, look up at the very top, toward the right, notice Drawing Tools with Format underneath it. Click on Format. Right Click on Text Wrapping to add to the Quick Access Bar. 7. For the final icons, try this method: Click on the small arrow pointing down at the very end of the Quick Access Toolbar, click on More Commands. In the top form where it shows Popular Commands click down arrow to All Commands. All of the commands are listed in alphabetical order; go down to Group (I used the second one). Click on Group and then the Add arrow. While you have All Commands open add the next icons: Print Preview New Drawing Canvas Recolor Crop You may personalize by adding additional icons or change the order of where these icons are located on your Quick Access Toolbar by highlighting the icon and using the up/down arrow keys on the right side. You should also remove icons that you do not use to reduce clutter. I removed the quick print icon, because I would press it too often by mistake, I use Print Preview a lot before final printing. This is my current Quick Access Toolbar, but I do change it according to personal use. Kit Burnett, TBVI Lynchburg City Schools Page 3

4 s of graphics that can be turned into tactile graphics using Microsoft 2007 &/Paint Clip art with simple changes in Word and coloring using Paint. Clip art is a great source for finding pictures for younger students. Make straight lines with gridlines that do not show with printing. Insert Braille labels. Diagram from APH Tactile Graphics, this is a free resource. Use Word &/Paint to make any changes to individualize. Kit Burnett, TBVI Lynchburg City Schools Page 4

5 Teacher made map to tactual ready format for Advanced World History AP Physics samples made using simple grouped shapes. Braille added with Tiger Embosser Software. Kit Burnett, TBVI Lynchburg City Schools Page 5

6 Released Virginia SOL test 2008 grade 5 graphics: SOL with lettering removed from inside diagram using Paint released SOL photo to line drawing,birds,snakes Add braille labels to SOL released test,9sects Kit Burnett, TBVI Lynchburg City Schools Page 6