TERMS AND CONDITIONS FORM

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1 Tender Notification No. TERMS AND CONDITIONS FORM IMPORTANT : READ ALL THE FOLLOWING TERMS AND CONDITIONS AND SIGN THE ACCEPTANCE CLAUSE FOLLOWING IT 1. The offers through post or hand delivery should be addressed to The Head, Computer Support Group, National Institute of Technology, Tiruchirappalli , Tamilnadu, India and should be sent in a sealed envelope superscribed QUOTE AGAINST TENDER NOTIFICATION No.: Item No. 8 : Digital Still Cameras, Digital SLR Cameras, Handycameras so as to reach us on or before 2.30 p.m. on June 4, Quotations / bids received after deadline will be rejected summarily. 2. The quote should also accompany along with a covering letter in your company letterhead with contact information such as contact person name, postal address, id, mobile number, and signature, along with a Softcopy of the Technical Compliance & Quotation Forms in MS-Word format in a CD/DVD media or USB drive. However, if there is any dispute between Hard copy and Soft copy, Hard copy will be taken. 3. Each offer should be sent in a sealed cover with the tender documents. Tenders received through or FAX will not be normally considered. 4. The tenders will be opened on June 4, 2015 at 3:30 p.m. in the presence of the bidders present with authorization letter from the respective companies / firms. Bidders (vendors participating in the tender) intending to attend the tender opening should intimate us in advance. 5. If in any case, unscheduled holiday occurs on prescribed closing / opening date, the next working day shall be the prescribed date of closing / opening. 6. Full technical specifications such as make, model number, warranty should be specified and sent along with the tenders. Offers without these details will be rejected. 7. All offers should indicate the NET price (including taxes) or if required taxes and duties separately, if any. Additional charges for packing, forwarding, freight, insurance etc., if any, should be clearly mentioned. 8. NIT-T is paying concessional Customs & Excise duty under Government of India Notification No.51/96 for Central Customs and 10/97 for Central Excise Duty vide Certificate No.TU/V/RG-CDE(183)/2011 dt Currently the purchaser is paying 5% Basic Customs Duty, 2% Educational Cess on Basic Customs Duty, 1% Higher Education Cess on Educaitonal Cess, and 4% Import Additional Duty. 9. The Institute is not authorized to issue C and D forms of Sales tax certificate. 10. If the price quoted is in Indian Rupees, then 100% payment will be made only after delivery at NIT-T. No advance payment will be made. The payment will be normally made by the concern faculty (for PDA purchase) or by the institute (for plan or project purchase) within 30 days of the receipt of the invoice / bill. 11. No revision of the price bid will be allowed once the price bids are opened. 12. No increase in price will be allowed after the arrival of NITT rate contract. 13. Price protection: If the market price is lower than the approved price, the market price will be applicable. If there is any hike in market price, the quoted price should be applicable. 14. Quote should come from authorized dealer or distributor or reseller for each of the product quoted. An authorization letter from OEM should accompany your quote, otherwise it may lead to rejection. 15. The delivery period and other terms should be clearly mentioned. 16. Eligibility: Quotation from registered firms / company s / manufacturer under TNGST/CST/other statutory bodies alone be considered. Any Manufacturer / Supplier / Dealer who has been declared ineligible by World Bank / Government of India shall not be eligible to participate in this bid. Any fraudulent practices including concealing of facts at the time of submission of bid and there after shall lead to disqualification. 17. The vendors are informed that they should not call us over phone or contact us in person. All clarifications can be obtained through /FAX/Post. Vendors shall not make attempts to establish unsolicited and unauthorised contact with us after the opening of the offers and prior to the notification of the award. Any attempt by any vendor to bring to bear extraneous pressures on us shall be sufficient reason to disqualify the vendor. 18. Delay / loss in postal transit or due to other reasons will not be NIT-T s responsibility. 19. Authorized signatory should sign on all the pages. Bids without authorized signatures will be rejected.

2 Tender Notification No. 20. We are not responsible for accidental opening of the covers that are not properly superscribed and sealed before the time scheduled for opening. 21. The tender should be made only on the Technical compliance form & Quotation form which is available in our website, otherwise it shall lead to rejection. The technical compliance form & Quotation form should be duly filled up (preferably TYPE WRITTEN IN CAPITAL LETTERS) and should clearly mention the make, model number & warranty by the bidder against each specification. 22. The bidders are not allowed to make addition or alteration in the tender document. 23. If no warranty period is specified then the default warranty will be assumed as one year. 24. The manufacturers of the quoted make of the product must be of national / international repute and having ISO / BIS certificate. 25. Liquidated damages: If the bidder/supplier, after accepting the Purchase Order, fails to deliver any or all of the Goods within the period specified in the Order, NIT-T shall, without prejudice to its other remedies under the Rules of Purchase, proceed to cancel the order or agree to accept a delayed delivery on the condition of payment of liquidated damages by the bidder / supplier a sum equivalent to 0.50% of the total cost as indicated in the Purchase Order (which will be deemed as agreed price) for each week or part thereof of delay until actual delivery or performance is completed and such penal charges shall be limited to a maximum of 5% of the total cost. Once the maximum is reached NIT-T may proceed on its own to consider the termination / cancellation of the order. 26. No Earnest Money Deposit (EMD) or processing fee is required for submitting this NIT-T rate contact tender 27. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 28. Vendors are informed that once the bidders are shortlisted based on the technical specification, only then the price bids of the firms that meet NIT-T s Technical specification / requirements would be compared. 29. This tender is in addition to the earlier tender for new requirements for faculty under PDA. 30. The bidders are expected to renew their offers whenever requested. The quoted prices should be valid for the entire NIT-T rate contract period i.e. till May 31, Incase if the quoted model is declared end-of-life (EOL) or if the OEM stops the production or if the specification changes during the NIT-T rate contact period, then in that case the next equivalent replacement model should be supplied subject to condition that the purchase committee accepts to this. The replacement model should have the same specification or higher specification, and should be in no way inferior. The same should be notified in writing to NIT-T as and when the model or specification changes. 32. The supply should be in original OEM's packing. The packing should not be tampered. If tampered or if found duplicate, action will be taken against your firm and your firm's name will be deleted from our suppliers list. 33. The invoice / bill should have all the required details like Make, Model, Price, Serial number, and Warranty. 34. All departments / NIT-T faculty members (if it is PDA purchase) are empowered to raise the purchase order with your firm and you are requested to supply the same as per this NIT-T rate contract and purchase order. 35. NIT-T reserves the right to modify or alter the specifications after short listing of tenderers. 36. NIT-T reserves the right to split the orders among multiple vendors if the prices are same. 37. NIT-T reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 38. In case of dispute, the matter will be subject to Tiruchirappalli, Tamil Nadu Jurisdiction only. ****** ACCEPTANCE We accept the above terms and conditions and shall comply with them strictly. NAME OF THE BIDDER: POSTAL ADDRESS : MOBILE: ID: 2 of 7

3 Tender Notification No. TECHNICAL COMPLIANCE & QUOTATION FORM (PRICE BID) FIRM S NAME & ADDRESS: DATE : FIRM S REF: I. Digital Still Cameras Cannon Digital IXUS 170 or equivalent 20 Megapixels, 5152 x 3864 Pixels, 230,000 dots/pixels 1. 12x Optical Zoom, 2.7 LCD, HD Movie, ISO 100 to ISO 800, f/3.6 - f/10.0 (W), f/7.0 - f/20.0 (T), Battery Pack NB-11LH Canon PowerShort G1x Mark II or equivalent 12.8 MP, 5x optical zoom, 3" TFT LCD, Still 4160 x 3120, Video 1920 x 1080, Battery Pack NB-12L, Wi-Fi Cannon PowerShot SX710 HS or equivalent 20.3 megapixels, 5148 x 3888 Pixels, 922,000 dots/pixels, 30x Optical Zoom, 3" LCD, ISO 80 ISO1600, f/3.2 - f/8.0 (W), f/6.9 - f/8.0 (T), Wi-Fi & NFC, Battery Pack NB-6LH Cannon PowerShot SX600 HS or equivalent 16.0 megapixels, 461,000 dots/pixels, 4608 x 3456 Pixels, 18x optical zoom, 3" LCD, ISO ISO 3200, f/3.8 / f/11 (W), f/6.9 / f/20 (T), Battery Pack NB-6LH Fujifilm X20 or equivalent 12MP, Still 4000 x 3000, Video 1920 x 1080 pixels (60fps) 4x optical zoom, 2.8 TFT LCD, USB, HDMI, NP-50 Li-ion battery, Battery charger BC-50B, USB cable Fujifilm X100s or equivalent 16MP, Still 4896 x 3264, Video 1920 x 1080 pixels (60fps), 2.8 TFT LCD, USB, HDMI, Li-ion battery NP-95, Battery charger BC-65N, USB cable Nikon Coolpix P7700 or equivalent 12 MP (4000 x 3000), HD 1080p, 7.1x optical zoom, 3 TFT LCD, USB, HDMI, with 4 GB Card + Pouch + HDMI Cable, Rechargeable Li-ion Battery EN-EL14, Battery Charger MH- 24, USB Cable Nikon Coolpix L620 or equivalent 18 MP, 3" TFT LCD, 4896 x 3672, 1080/30p, 1920 x 1080, 14x Optical Zoom, USB, with LR6/L40 (AA-size) alkaline batteries, USB Cable, 4GB SD Card + Pouch + HDMI Cable Olympus Tough TG-3 or equivalent 16MP, 4x Optical Zoom, 3" LCD, Wi-Fi, LI-92B Rechargeable Lithium-Ion Battery, USB Cable, AC Adapter, Waterproof, Shockproof, Dustproof 3 of 7

4 Tender Notification No. I. Digital Still Cameras Olympus STYLUS 1 or equivalent MP, 10x Optical Zoom, Still , Video , 3" LCD, Wi-Fi, GPS, USB, HDMI, Li-ion Rechargeable Battery BLS-5, Battery Charger, USB cable Panasonic Lumix DMC-LX7 or equivalent MP, 3.8x Optical Zoom, Still 3648x2736, Video 1920 x 1080, 3 TFT LCD, Battery Charger, 1250mAh Li-ion Battery Pack, AC Cable, USB Cable Panasonic LUMIX DMC-LZ40 or equivalent MP, 42x Optical Zoom, Still 5152x3864, Video 1280 x 720 pixels, 3" LCD, 1250mAh Li-ion Battery Pack, AC Adaptor, USB Cable Samsung WB1100F or equivalent 16MP, 35x optical zoom, Wi-Fi, 3" LCD, GPS Samsung NX Mini or equivalent 20MP, 3" TFT LCD, Still 5472 x 3648, Video 1920 x 1080p, Wi-Fi, USB, HDMI, 2330 mah Rechargeable battery Sony DSC-RX100 Still Camera or equivalent 20.2 Mega Pixel, 3.6x Optical Zoom, 3" LCD Sony DSC-RX100M2 Still Camera or equivalent F1.8 Carl Zeiss Vario-Sonnar T lens, 20.2 Mega Pixel, 3.6x Optical Zoom, 3" LCD, Wi-Fi and NFC Sony DSC-RX100M3 Still Camera or equivalent F ZEISS Vario-Sonnar T*1 (24-70mm) lens 20.1 Mega Pixel, 2.9x Optical Zoom, 3" LCD, Wi-Fi and NFC Sony DSC-WX220 Still Camera or equivalent 18.2MP, Exmor R CMOS sensor, 10x optical zoom, Bionz X engine, Full HD Movie (1920 x i), Built-in WiFi/NFC for easy sharing, 2.7" LCD, Rechargeable Battery Pack NP-BN *10, Sony DSC-W830 Still Camera or equivalent 20.1 megapixels, 8x optical zoom, 720p HD, 2.7" LCD, Rechargeable Battery Pack(NP-BN) Sony DSC-WX350 Still Camera or equivalent 18.2MP, 20x optical zoom, Built-in WiFi/NFC, 3" LCD, Rechargeable Battery Pack NP-BX1 Sony DSC-HX400 Still Camera or equivalent 50x optical zoom, 20.4MP, Full HD Movie 24p, 3" LCD, Wi-Fi/NFC One-touch connectivity, Rechargeable Battery Pack NP-BX1 4 of 7

5 Tender Notification No. II. Digital SLR Cameras Cannon EOS 760D or equivalent with EF-S18-135mm IS STM LENS, 24.2 megapixels, 6000 x 4000 Pixels, 22. 3" LCD with Touch Screen, Hybrid CMOS AF III, All cross-type 19-point AF, ISO ISO 6400, Full HD, Wi-fi (IEEE b/g/n) and NFC supported, Battery Pack LP-E17 (1040 mah) Cannon EOS 650D or equivalent 18MP, 3" TFT LCD, Still 5184x3456, Video 1920 x 1080, USB, HDMI, Rechargeable Li-ion Battery LP-E8 Nikon Digital D5200 SLR Camera or equivalent with Lens Combo Offer 24 MP, 6000 x 4000, 1920 x 1080/60i, 3" TFT LCD, USB, HDMI, rechargeable Li-ion EN-EL14 battery, 8GB SD Card + D-SLR BAG, DX D-SLR Kit + Lens Combo Offer Nikon Digital D5500 SLR Camera or equivalent with Lens Combo Offer 24MP, 6000 x 4000, 3.2" LCD, USB, HDMI, g, EN- EL14a rechargeable Li-ion battery, Battery Charger MH-24, USB Cable, 8GB SD CARD + D-SLR Bag, DX D-SLR Kit + Lens Combo Offer Nikon Digital D7000 SLR camera or equivalent with Lens Combo offer 16MP, 4928 x 3264, USB, HDMI, GPS, Rechargeable EN- EL15 Li-ion battery, Quick charger MH-25, USB Cable & Video Cable with D-SLR Bag & 8GB SD Card DX D-SLR Kit + Lens Combo Offer Sony SLT-A58Y SLR Camera with SAL18552 & SAL Lens or equivalent 20.1-megapixel Exmor APS HD CMOS Sensor, High-resolution, High-contrast OLED Tru-Finder, Lock-on Auto Focus, Auto Object Framing, Quick AF Full HD Movie, 15-point AF system with 3 cross sensors, 8 FPS Continuous Shooting, Sweep Panorama, 2.7" Tiltable LCD Screen Sony SLT-A58K SLR Camera with SAL1855 Lens or equivalent 20.1-megapixel Exmor APS HD CMOS Sensor, Highresolution, High-contrast OLED Tru-Finder, Lock-on Auto Focus, Auto Object Framing, Quick AF Full HD Movie, 15- point AF system with 3 cross sensors, 8 FPS Continuous Shooting, Sweep Panorama, 2.7" Tiltable LCD Screen 5 of 7

6 Tender Notification No. II. Digital SLR Cameras Sony ILCE6000L SLR Camera with SELP1650 Lens or equivalent AF (0.06 sec), 24.3MP Exmor APS HD CMOS + BIONZ X, FPS Continuous Shooting, DSLR-style Operation, Enhanced OLED Tru-Finder, WiFi / NFC / PlayMemories Camera Apps*2, 4D Focus, 3" Tiltable LCD Screen III. Handycameras / Action Cameras Cannon LEGRIA HF R506 or equivalent 64GB, 4 hours of MP " LCD, 32x optical zoom, Video Pixels 2.07 megapixels, 1920 x 1080, Rechargeable Intelligent lithium battery BP718 Panasonic HC-X900 or equivalent 3.5" LCD Monitor, 1/4.1" MOS Sensor x 3, 7.11 MP Still image, 6.57 MP video, 12x Optical Zoom, White Balance, Image Stabilizer, SD/SDHC/SDXC Memory Card, MPEG-4 / 31. H.264, 5.1 Surround, Microphone, HDMI, USB 2.0, AC Adaptor, AC Cable, DC Cable, Rechargeable Battery Pack, IR Remote, AV Multi Cable, Shoe Adaptor, Lens Hood, USB Cable with 3 years warranty Panasonic HC-V750 or equivalent Still 24 MP, 6528 x 3672, Video 12 MP, 4736 x 2664, x Optical Zoom, White Balance, Image Stabilizer, 3 LCD, USB, HDMI, WiFi b/g/n, 1940mAhRechargeable Battery Pack, USB Cable, HDMI Cable Sony Handycamera HDR-PJ410 or equivalent XAVC S 50Mbps, Optical SteadyShot, Exmor R CMOS Sensor, 13 lumen Built-in Projector, Live Streaming, 33. MPEG4-AVC/ H.264, 1920 x 1080/ 50p, 30x Optical Zoom, zoom microphone, HDMI, USB, WiFi, 13 lumen Projector, NP-BX1 Rechargeable Battery Pack, 2.7" LCD Screen Sony Handycamera HDRCX405 or equivalent XAVC S 50Mbps, Optical SteadyShot, Exmor R CMOS Sensor, ZEISS Vario-Tessar, 30x Optical Zoom, MPEG4-34. AVC/ H.264, 1920 x 1080/ 50p, zoom microphone, HDMI, USB, NP-BX1 Rechargeable Battery Pack, 2.7" LCD Screen Sony HDR-AS20 Action Camera or equivalent Full HD recording at 60p/50p and 28Mbps, MPEG-4 AVC/H.264, Exmor R CMOS Sensor, Steadyshot Image 35. Stabilisation, BIONZ Image Processor, 11.9 Mega Pixels, HDMI, USB, NP-BX1 Rechargeable Battery Pack, 150 minutes of recording time, Waterproof Case(SPK-AS2) 6 of 7

7 Tender Notification No. III. Handycameras / Action Cameras Sony HDR-AS30V Action Camera or equivalent 1080/60p, MPEG-4 AVC/H.264, Exmor RTM CMOS Image Sensor, Electrical Steadyshot Image Stabilisation, BIONZ 36. Image Processor, 11.9 Mega Pixels, HDMI, USB, Wi-Fi, GPS, NP-BX1 Rechargeable Battery Pack, Waterproof Case (SPK-AS2) Sony HDR-AS100V Action Camera or equivalent 13.5M Exmor R CMOS Sensor, Electronic SteadyShot image stabilization, High Frame Rate (120p/240p), MPEG AVC/H.264, 1920x p/50p, Exmor R" CMOS Sensor, BIONZ X image processor, ZEISS Tessar Lens, GPS, HDMI, USB, WiFi, Interval Recording, NP-BX1 Rechargeable Battery Pack, Waterproof Case(SPK-AS2) 38. JVC Everio GZ-EX310 or equivalent Video 1920x1080, Wi-Fi, 40x Optical Zoom, 3 LCD, HDMI, USB Samsung F90 or equivalent 2.7" LCD, 52x Optical Zoom, Video 1280x720 30p, Still 1696x954, USB, HDMI, IA-BP105R Battery Toshiba Camileo X416 or equivalent 16MP, 3" LCD, 1920x1080p/30fps, 23X Optical Zoom, Still 4608 x 3456, USB cable, Li-Ion rechargable battery, HDMI cable, USB cable 41. Any other band / model of Cameras (not listed above) 7 of 7

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS 1. This document set contains the following: a) Terms and conditions of the Tender - Pages 2 & 3 b) Details of the Firm offering this Quote - Page 4 c) Technical Compliance & Quotation