Using Shared Services to Stretch Technology Dollars. Ohio School Boards Association 2017 Capital Conference

Transcription

1 Using Shared Services to Stretch Technology Dollars Ohio School Boards Association 2017 Capital Conference

2 About the Presenters Robert Cireddu, Director of Technology Madison Local Schools Director of Technology for the Madison Local School District, Berkshire Local School District, Newbury Local School District, Geneva Area City Schools and Fairport Harbor Exempted Village Schools Over 25 years experience in information technology Mike Vaccariello, Treasurer Madison Local Schools Nine years in public accounting Treasurer of the Riverside Local Schools for 15 years Since August of 2011, Michael has served as the Treasurer of the Madison Local School District Serves as the fiscal agent for the Lake County Schools Council and serves as the fiscal agent for shared services Michelle Kalish, Superintendent Newbury Local Schools 5 years, manufacturing supervisor 13 years in education and education administration 4 years as Superintendent of Newbury Local Schools

3 Newbury s History Previous technology solution: District had a part time technology director One additional, part-time, technology support provided through ITC Cost: Needed to save and reinvest Retirement: New solution needed Cost of new director

4 Why Shared Services? Poor Infrastructure Technical skills lacking Outdated technology No technology plan Searched for best solution Needed to look at the problem differently Savings

5 Other Benefits Professional Development Group purchasing Shared expertise Professional technology network

6 Madison s History? Technology Assessment Lack of funding Range of skills Increase staff

7 What was the Solution? Increase staff - team Increase talent No increase in costs

8 How Could Madison Afford to Do This? Current cost of technology staff: Salary/Benefits Two employees $136,000

9 How Could Madison Afford to Do This? Cost of Hiring Technology Solution: Salary/Benefits 4 ½ employees $274,000

10 How Could Madison Afford to Do This? Shared Service Agreements: Berkshire $95, Newbury $60, Fairport Harbor $80, Geneva $60, Total Income $295,000.00

11 How Could Madison Afford to Do This? Supplementals: Berkshire $44,000 Newbury $30,000 Fairport Harbor $37,000 Geneva $25,000 Total $136,000

12 How Could Madison Afford to Do This? Gross income from shared services $295,000 Expenses associated with shared services ($136,000) Net income from shared services $159,000 Cost of new tech team $274,000 Cost of former staff $136,000 Additional cost of tech team $138,000 Net savings from tech solution $21,000

13 What Documents Are Needed? Shared service agreements between districts Job descriptions Multiple district responsibilities Employment contracts Supplemental contracts Tied to shared service agreements

14 Advantages/Disadvantages Advantages Shared services - good publicity Increased technology and skill level Experiences gained in one district can be applied over all of the districts Disadvantages Salaries and supplementals may become high

15 Concerns Board Considerations Buy-In Technology team managing multiple districts

16 Technology Growth in School Districts Number of computing devices in classrooms has more than doubled to 10.8 million since 2012 (Molnar, 2015) New Technologies Supported Chromebooks ipads Interactive Boards LCD Projectors Pervasive Wireless Networks VoIP Phone Systems Security Cameras Access Control

17 Why the Whole Team? Specialized talent Google Suite Professional Development Training Networks Desktop Support Classroom Technology Support Technology Project Management More

18 Technician Utilization Through Growth Network Engineer Utilization 1 District End User 55% Data Center 15% Network 20% Account Management 10% Network End User Data Center Account Management

19 Technician Utilization Through Growth Network Engineer Utilization 2 Districts End User 45% Data Center 10% Network 40% Account Management 5% Network End User Data Center Account Management

20 Technician Utilization Through Growth Network Engineer Utilization 3 Districts End User 30% Network 60% Data Center 5% Account Management 5% Network End User Data Center Account Management

21 Technician Utilization Through Growth Network Engineer Utilization 4 Districts End User 10% Network 80% Data Center 5% Account Management 5% Network End User Data Center Account Management

22 $230,000 Year 1 Technology Savings Personnel Savings Technology Savings Berkshire $30, $20, Fairport Harbor $15, $10, Geneva $25, $5, Madison $20, $40, Newbury $35, $30,000.00

23 New Technology to Our Districts Berkshire 1:1 ipads Grades :1 Chromebooks Grades 1-8 Fairport Harbor 1:1 Chromebooks Grades k 12 New Design Lab Madison 1000 new Chromebooks 500 new Windows 10 Desktops Newbury 1:1 Chromebooks Grades 3 12 New STEM lab

24 Implementation of Shared Services Information Technology Skilled technicians Empowered to work independently and make decisions Help Desk request system