Facilities Department Town of Duxbury, MA

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1 Facilities Department Town of Duxbury, MA FY19 Capital Project Request Presentation To The Board of Selectmen, Finance & Fiscal Advisory Committee s Duxbury Senior Center January 8, 2018 Prepared and Maintained by Brian J. Cherry, MSFM, MCPPO Facilities Director

2 Discussion Topics Operational impact on capital. Distinguish between FM capital and others. FY 18 Facilities Management capital projects updates. FY 18 DPS buildings & grounds equipment approved. FY 19 Facilities Management capital project requests. FY 19 Duxbury Public Schools Buildings & Grounds Equipment Requests. What is the status of our Artificial Turf Field? Green Community designation application update. Boiler & Pressure Vessel Inventory The cost of doing nothing! Questions? 2

3 How Operations Impact Capital 1650 # work orders (corrective & preventative) completed last year Town Wide January 8, 2017-January 8, 2018 Approx. 33/week 3

4 Completed work orders by location ALDEN SCHOOL 334 CHANDLER SCHOOL 237 LT. STEELE ATHLETIC BUILDING 39 MIDDLE SCH & HIGH SCH COMPLEX 704 PERFORMING ARTS CENTER/PAC 35 RPC STADIUM TURF FIELD & TRACK 23 Animal Shelter 3 Ashdod Fire Station 5 Cemetary Maintenance Garage 2 Central Fire Station 7 Crematory/Cemetery Office 14 Duxbury Free Library 60 Duxbury Senior Center 19 Evergreen Treatment Plant 1 Girl Scout House 7 Harbormaster Office 12 New Town Hall 17 North Hill Country Club 2 Old Town Hall 7 Percy Walker Pool 29 Police Station 42 Police Station Garage 5 Public Restrooms 4 Tarkiln Community Center 8 Transfer Station Building #1 1 Wastewater Treatment plant 4 Wright Building 29 1/8/17-1/8/

5 How Operations Impact Capital What are we spending operationally for maintenance in our buildings? FY 18 Operational Investment in Building Maintenance $137,500 Town $288,000 Schools *This does not include custodial or grounds costs. 5

6 What types of projects will we expect from Facilities Management? Fixed Building Assets that are not Department Specific Building Envelope-roof, windows, siding, doors, etc. MEP-Mechanical, Electrical, Plumbing Building/Energy Management Systems HVAC-Equipment Life Safety Systems-Fire Alarm, Sprinkler, emergency lighting. Flooring Energy Efficiency, Solar Bathroom Renovations Elevator 6

7 What projects will you see from other departments? Fixed Building Assets that are Department Specific Water Department Pumps, Equipment Crematory Equipment, Retorts. Locker Rooms Additions to buildings New construction Re-purposing building space Security Alarm, Security Camera IT Equipment Food Service Equipment, Kitchen Equipment Furniture Telephone Athletic, Gym Equipment Grounds Equipment 7

8 Last Year-Summary FY 18 Facilities Management Projects $110,000 Alden School window replacement project $ 25,000 Alden library roof $ 40,000 Girl Scout House/Recreation office restoration $ 65,000 Duxbury Free Library chiller rebuild $ 20,000 Alden School Library dehumidification $ 30,000 Millbrook & Lakeshore Drive pump stations restoration $ 5,000 Police Dept dehumidification $ 8,000 Crematory Siding/Deck clean, repair, stain $ 14,000 Chandler School gym skylight replacement (22) $ 2,000 Wright Building hvac controller $ 6,000 Alden School fire exit door $325,000 Total 8

9 Last Year-Summary FY 18 DPS Bldgs & Grnds Equip Approved $ 7,500 Field House Storage Unit $ 7,000 Varsity Softball Field Home Run Fence $ 8,000 Custodian Floor Autoscrubber $ 22,500 Total 9

10 Where are we in the 10 year CIP? 25 Projects Completed 11 Projects Completed Last year $1,000,000 spent On track to maintain $3,300,000 commitment over 10 years Here are some of the other big ticket projects on the horizon, not in any particular order Chandler School Univent Heater Replacement Project ($750,000) Chandler School HVAC controls ($150,000) Alden School roof replacement (two story old section $300,000) Alden School first floor old section restoration Alden School HVAC controls ($30,000) ¼ Chandler roof replacement Electrical Infrastructure, i.e. transformers upgrades Bathroom renovations-chandler, Alden, Town Halls, etc. LED lighting conversions Elevator overhauls Boilers replacement On the horizon-new Construction Senior Center Addition FY 19 DPW facility FY20 Harbormaster Head Quarters FY? 10

11 Facilities Management FY 19 Capital Project Requests 11

12 Proposed Project Budget: Window Replacement and Masonry Repairs Alden Elementary School Duxbury, MA Construction Budget: Windows (168 windows) $599,000. Masonry and lintel repairs $25,000. Total Construction Budget $624,000. Bidding/advertising costs $1,000. Design Contingency (3%) $18,720. Construction Contingency (8%) $49,920. H&A Design/Bid/Construction Admin Fee: $40,475. TOTAL PROJECT BUDGET $734,115. Funding already appropriated $296,617 Expenses already incurred $16,200 Funding Available $280,417 Additional Funding Required $453,698 Total FY 19 Funding Requested $460,000 12

13 FY 19 DPS Equipment Requests DPS Buildings and Grounds Item Cost Priority Utility Vehicle $20,000 1 Auto scrubber $ 9,

14 FY 19 DPS Equipment Requests DPS Buildings and Grounds Item Cost Priority Utility Vehicle $20,000 1 General utility Snow and ice Landscaping Spreader Dump bed 14

15 FY 19 DPS Equipment Requests DPS Buildings and Grounds Item Cost Priority Auto scrubber $9,700 2 Used every day Floor cleaning Strips VCT floors No chemicals 15

16 What is the status of our Artificial Turf Field? Installer says that turf is in good condition compared to similar aged fields installed in the region. Warranty just expired. Year 8. Two year extension. 10k (at least) annually required to maintain properly. The field has 5 years remaining on its useful life. An excellent rule of thumb is $5/SF for a system with no shock pad $6/SF for a system with a shock pad. Approximately 90,000sqft. $550,000 current est. cost to replace turf 16

17 How Can Green Community Status Impact Duxbury? 17

18 How Can Green Community Status Impact Duxbury? Congratulations-Duxbury has been Designated a Green Community! Energy Reduction Plan obtained SC and BOS approval votes before 10/31/17 designation deadline. Duxbury was designated as a Green Community on 12/28/17 Initial GC designation grant will be $139,705 Converting Alden and Chandler inefficient pneumatic controls to Digital (DDC) in anticipation of inefficient univent (44) replacement the coming years. Controls/Univent project is FM s top priority after Alden Windows. Audits have identified additional projects electrical infrastructure lighting, mechanical, etc. In future years additional grant funding is available on an annual basis. 18

19 Boiler & Pressure Vessel Inventory Town of Duxbury, MA # ID # MANUFACTURER DATE ADDRESS BUILDING 1 MAW Burnham Chandler Street Chandler School 2 MAW Burnham Chandler Street Chandler School 3 MAW PK Chandler Street Chandler School 4 MAW PK Chandler Street Chandler School 5 MAW PK Chandler Street Chandler School 6 MAW PVI Chandler Street Chandler School 7 MA Western Chandler Street Chandler School 8 MAW Lochinvar Alden Street Middle-High School 9 MAW Lochinvar Alden Street Middle-High School 10 MAW Lochinvar Alden Street Middle-High School 11 MAW Lochinvar Alden Street Middle-High School 12 MAW Lochinvar Alden Street Middle-High School 13 MAW PVI Alden Street Middle-High School 14 MAW PVI Alden Street Middle-High School 15 MAW Intelli-Hot Alden Street PAC & Alden Kitchen 16 MAW RBI Alden Street PAC 17 MAW RBI Alden Street PAC 18 MAW PVI Alden Street Alden School 19 MAW RBI Alden Street Alden School 20 MAW RBI Alden Street Alden School 21 MAW RBI Alden Street Alden School 22 MAW RBI Alden Street Alden School 23 MAW RBI Alden Street Alden School 24 MAW RBI Alden Street Alden School 25 MA Campbell Hausfield R Tremont St DPW 26 MA Buckeye R Tremont St DPW 27 MAW Raypak Alden Street Duxbury Free Library 28 MAW Raypak Alden Street Duxbury Free Library 29 MAW Burnham Tremont Street New Town Hall 30 MAW Burnham St. George Street Percy Walker Pool 31 MAW Slant Fin St. George Street Wright Building 32 MAW Slant Fin St. George Street Wright Building 33 MAW Slant Fin St. George Street Wright Building 34 Air Comp Campbell Mayflower Street Police Station 35 MAW Weil Mclain Mayflower Street Police Station 36 Boiler Munchkin Mayflower Street Central Fire Station 37 Air Comp Air Compressor Mayflower Street Central Fire Station 19

20 What is the cost of doing nothing? Approximately 3,500 people occupy your buildings everyday. Operational maintenance can not maintain the buildings alone. Operations & capital depend on each other, without one both are ineffective Buildings will age faster than we can maintain them. Buildings will trend towards less efficient rather than towards more efficient. Your costs will trend towards unpredictable. 20

21 QUESTIONS? notes Brian J. Cherry, MSFM, MCPPO Director of Facilities Town of Duxbury ex

Facilities Department Town of Duxbury, MA

Facilities Department Town of Duxbury, MA FY18 Capital Project Request Presentation To The Board of Selectmen, Finance, & Fiscal Advisory Committee s Duxbury Senior Center November 14, 2016 Prepared and