Report to the Board. Steve Dickinson, Assistant Superintendent Administrative Services

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Report to the Board TO: PRESENTED BY: BOARD AGENDA ITEM: Board of Trustees and Superintendent Steve Dickinson, Assistant Superintendent Administrative Services 2016-2017 Routine Restricted

flexibility. Beginning with 2015-16, the 3% RRM restriction was reinstated.

1 Report to the Board TO: PRESENTED BY: BOARD AGENDA ITEM: Board of Trustees and Superintendent Steve Dickinson, Assistant Superintendent Administrative Services Routine Restricted Maintenance Projects (Including Tracks) BOARD MEETING DATE: April 27, 2016 BACKGROUND For many years Routine Restricted Maintenance RRM) was unrestricted to allow school districts maximum budget flexibility. Beginning with , the 3% RRM restriction was reinstated. ADMINISTRATIVE DISCUSSION Administration will review projects completed or in-progress for the current school year, as well as potential projects with cost estimates for upcoming years. FISCAL IMPLICATION Cost estimates will be provided, but no action is being requested at this time. RECOMMENDATION Information and discussion only.

2 Oxnard Union High School District Report to the Board April 27, 2016

Typical Annual Work 2015-16 Projects Review (RRM) Input Process 2016-17

3 Typical Annual Work Projects Review (RRM) Input Process Projects Preliminary List (RRM) Future Projects (RRM) Other funding Q&A

4 1. Tree work $30, Parking lot repairs $500, Painting $200, Walk-on bark and plants $60, Flooring replacement $100, Roofing $100, Mechanical equipment replacement $100, Pool repairs $60, Window replacement $60, Furniture replacement $100, Vehicle replacement $100, Golf cart replacement $15, Re-seeding of turf areas $40, Electronic archival of documents $10, Cost of special trades maintenance staff (17) $1,500,000 Total $2,975,000

5 1) M&O building at RCHS July 2016 $500,000 2) Security camera systems (HHS) - done $75,000 3) Window replace/tint (2 bldgs/4 sites) - done $290,000 4) Seal Coat Exterior PHS buildings - done $150,000 5) Roofing at ACHS band building - done $75,000 6) Fencing at PHS done? $300,000 7) Remodel kitchens (HHS) on hold $250,000 8) Home football bleachers at HHS - done $325,000 9) ADA cutouts in gyms in progress $90,000 10) A/C at ACHS L building done $250,000 Total = $2,305,000

6 Input: Site faculty and staff through Principals Site walks with Principals and Assistant Principals Site walks with Director of Maintenance & Operations Athletic departments Departments of Technology, Food Service, Transportation, Risk Management Parents General public Prioritization: Low-cost/high-need items Safety Instruction Facility/equipment upgrades New facility/equipment Within annual budget Reserve budget for emergency repairs

7 1) Stadium light replacement (HHS) $200,000 2) Window replace/tint 2 bldgs per site $300,000 3) A/C all computer labs and IT equip rooms $350,000 4) Replace tracks (ACHS and OHS) $225,000/per x2 5) Security camera system (PHS,OHS,AE) $100,000/per x1 6) Repair pool deck at OHS $75,000 7) Fencing (CIHS and HHS, or add l work at PHS) $75,000/per x2 8) Locker repairs (All) $150,000/per x1 9) PA system at OHS $150,000 10) Access control systems (All) $50,000/per x1 11) Board Room A/V upgrade $80,000 12) Replace HVAC equipment (OHS or PHS) $250,000/per x1 $2.3 13) Remodel kitchens (RMHS,ACHS) $250,000/per 14) Artificial turf fields $1,100,000/per 15) Trash enclosure upgrades $10,000/per 16) Marquis signs (FHS and AE) $60,000/per 17) FHS shade structure $125,000 18) DO Relocation $ only if cost neutral Total = $3,850,000+ (prioritize to $2.3m)

8 1) Artificial turf fields $1,100,000/per 2) Replace tracks $225,000/per 3) Replace HVAC equipment $250,000/per 4) Refurbish OHS Performing Arts Ctr $200,000 5) Stadium light replacement (ACHS) $200,000 6) Stadium sound systems (All) $50,000/per 7) PA system at RMHS $250,000 8) Security camera syst (RMHS,ACHS,FHS) $100,000/per 9) Access control systems (All) $50,000/per 10) Locker repairs (All) $150,000/per 11) Parking lot light replacement (All) $125,000/per 12) Roofing at RMHS $150,000 13) ACHS parking lot expansion $250,000 Total = $3,100,000+

9 1) Artificial turf fields $1,100,000/per 2) Replace tracks $225,000/per 3) Replace HVAC equipment $250,000/per 4) A/C (All $11m-16m+) $2,000,000+/per 5) Roofing (All) $250,000 6) Replace gym bleachers $300,000/per 7) Expand technology infrastructure $3,000,000 8) Electrical upgrades $1,000,000 9) Remove handball courts at PHS $125,000 10) Classroom wing remodels (All) $1,500,000/per 11) Activity rooms/expand field house $2,000,000/per

10 12) Concession stand upgrades $125,000/per 13) Storage upgrades $500,000/per 14) Science lab remodels $75,000/per 15) Site office/lobby upgrades $125,000/per 16) Auto shop at HHS $1,000,000 17) FHS gym project $500,000 18) Perf Arts Centers (HHS and CIHS) $10,000,000/per 19) Pools (PHS and CIHS) $5,000,000/per 20) Phone System/PA upgrades $100,000/per 21) Gym AV system upgrades $40,000/per 22) PA system at PHS $250,000 23) Plumbing upgrades (4 sites) $250,000/per 24) ACHS land acquisition at corner $research Total = $31 million+

11 General Funds: one-time $3,700, one-time $ waiting for Gov s May Revise Possible uses: - Recommended - $1m for purchase of six buses/vans 2017 compliance - Textbook/Curriculum adoptions - LCAP one-time projects - Technology - Other facility projects - Repayment of Measure H - Retain in Reserves

12 Restricted Funds: Measure H $26,000,000 Developer Fees $10,800,000 Total $36,800,000 Possible uses: - Recommended Oxnard #8 High School site acquisition, site development, and design - Other qualifying facility projects

13 Annual Facility Use Revenue: Pools $200,000 OHS, ACHS, HHS and RMHS Facilities $100,000 All sites Total $300,000 Facility use revenue is governed by the Civic Center Act, which generally allows the District to recover the direct costs of the event primarily utilities and any extra staff time needed. This is not a revenue source that is saved up to fund large facility projects.

14 Additional Input Questions? Next Steps: No action tonight Review again and approve in late May or June

CAPITAL OUTLAY FUND PROPOSED ACCOUNT BUDGET BUDGET COMMENTS DESCRIPTION

CAPITAL OUTLAY FUND PROPOSED ACCOUNT BUDGET BUDGET COMMENTS DESCRIPTION CAPITAL OUTLAY FUND PROPOSED 2017-2018 2016-2017 ACCOUNT BUDGET BUDGET COMMENTS CODE DESCRIPTION REVENUE 4.4110.000.000 County Appropriation - Initial 2,827,745 882,525 4.4110.000.000 County Appropriation