REVIEWING SOME WORD FUNDAMENTALS...
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1 Overview OVERVIEW... 2 VIEW THE PROJECT... 4 REVIEWING SOME WORD FUNDAMENTALS... 5 TOOLBAR BUTTONS USED IN THIS COURSE:... 5 SOME NEW FEATURES IN WORD USING TEMPLATES... 7 Opening a Template... 7 Adding Text in a Template... 7 USING BULLETS... 8 Creating Bullets... 8 Changing Bullets... 8 Changing Numbered Bullets... 9 TOOLS TO SAVE TIME... 9 Format Painter... 9 Adding Entries to AutoText Using AutoText Using the Status Bar REVIEW PAGE FORMATTING TECHNIQUES GENERAL DOCUMENT FORMATTING Viewing the finished project s formatting Creating the View for your own Newsletter Adjusting Margins SPECIAL TEXT FORMATTING TECHNIQUES Creating the Title Adding Borders and Shading Inserting Symbols and Special Characters REVIEW HEADERS AND FOOTERS CREATING HEADERS AND FOOTERS Inserting a Header Using Tabs Inserting Automatic Page Numbers REVIEW WORKING WITH STYLES, FORMATTING & SECTIONS USING STYLES Applying Styles Modifying Formatting View the Style FORMATTING PARAGRAPH STYLES Inserting Text from Another File Removing Spacing from a Paragraph WORKING WITH SECTIONS Inserting Columns Working with Multiple Sections Formatting Columns WORKING WITH COMPARE SIDE-BY-SIDE FEATURE Opening Compare Side-by-Side view Working Between Documents Word Intermediate Version 1.2 2
2 Final Formatting REVIEW WORKING WITH GRAPHICS IMPORTING GRAPHICS Sizing Graphics Crop a Graphic TEXT WRAPPING Define the Wrapping Options REVIEW USING TABLES SETTING UP THE TABLE Inserting Tables Inserting Text into Cells Using Table AutoFormat FORMATTING THE TABLE Changing Text Direction Change the Row Height Adjusting Cell Width Adding a Title to the Table Merging Columns and Cells Into One Centering Cell Text Vertically Adding Borders to Cells REVIEW REVIEWING & WORKING WITH TEAM DOCUMENTS USING VERSIONING Saving Revisions as a Version...33 View the Version Information...33 TRACKING CHANGES...34 Track Changes Choosing colors and options...34 COMMENTS Viewing and Deleting a Comment Highlighting Text Create a Comment Accepting or Rejecting Changes REVIEW Word Intermediate version 1.2
3 View the Project Course Project: We will be working on a newsletter for a homeowners association. We will create the newsletter as well as a memo to accompany it. Independent Project: The independent project will be a newsletter for an Information Technology newsletter as well as an accompanying memo. Header Column Table Footer Word Intermediate Version 1.2 4
4 Section I Reviewing Some Word Fundamentals Toolbar buttons used in this course: Tables and Borders toolbar Reviewing toolbar Header and Footer toolbar Picture toolbar - Text alignment buttons - Numbered Bullet button - Bullet button - Format Painter button - Increase and Decrease Indent buttons - Style menu - Show/Hide button 5 Word Intermediate version 1.2
5 Some New features in Word 2003 Task pane This is a pane that appears on the right side of your screen when working with certain functions in word. For example, the Getting Started task pane contains many commands and features for quicker and easier functionality and access and will appear when you open a new document. The Mail Merge task pane walks you through the steps in creating mail merge documents, and printing letters and envelopes. Side-by-side viewing this allows you to view and work in two documents at once, in a side-by-side view and synchronizes scrolling for ease of visually comparing both documents together. My Recent Documents when opening a document, you can now quickly reopen a recently opened document by clicking on the My Recent Documents icon in the Open dialog box. This will display a list of recently opened documents to choose from. Reading layout this new view will display a document in a format that is optimized for online reading by dividing the document into small pages that fit completely within the screen, as if having a book opened in front of you. Word Intermediate Version 1.2 6
6 Using Templates Word has many pre-made templates that you can use to make creating forms easier. Opening a Template Let s open a template to help us create a memo. 1. Open Microsoft Word 2. Click on File, trace to and select New 3. From the New Document task pane, under Templates, choose On my computer 4. Click on the Memo tab then choose Contemporary Memo 5. Make sure the Document button is selected under the Create New section 6. Click OK Memo Template Adding Text in a Template Word templates make it easy to add text into the appropriate fields by having preset areas to enter your text. 1. Click once in the Click here and type name section next to the To: field 2. Type Home Owners at Desert Hills 3. Click to the left of the cc: field to highlight it 4. Press Delete 5. Click in the Click here and type name section next to the From: field 6. Type Angela Thomas 7. Click in the Click here and type subject section next to the Re: field 8. Type Quarterly Newsletter Note: Word automatically pre-sets the date in memo templates to the current day s date. You can change this by simply typing over it, if you want a different date in your memo. 7 Word Intermediate version 1.2
7 Using Bullets There are a lot of options you have when using bullets in Word. You can choose different indentation levels, different types of bullets and even numbered lists. Creating Bullets Let s add some bulleted text to our memo. 1. Drag-select all of the text in the body of the memo so it is all highlighted. 2. Type Enclosed is the latest HOA Newsletter. Some additional items to note: 3. Press Enter 4. Click on the Numbering bullets button 5. Type The elections were held last week and the new board members are as follows: 6. Press Enter, press Tab 7. Click on the regular Bullets button 8. Type President Elaine Ruiz Changing Bullets It is easy to change the type of bullets and their indenting used. 1. Select Format on the menu bar, trace to and click Bullets and Numbering 2. Ensure that you are on the Bulleted tab 3. Click on the small square bullets, click OK 4. Press Enter 5. Type Vice President Scott Charles then press Enter 6. Type Treasurer/Secretary Angela Thomas then press Enter 7. Type Architectural Review Committee 8. Press Enter then press Tab 9. Select Format on the menu bar, trace to and click Bullets and Numbering 10. Click on the Bulleted tab 11. Click on the arrow bullets then click OK 12. Type Chris Plume then press Enter, then type Toby Pappas and press Enter 13. Press Backspace 2 times 14. Click on the Numbering bullets button 15. Type Maintenance is scheduled in the following areas this quarter 16. Press Enter, click on the Increase Indent button 17. Type Large Playground, then press enter and type Back Fence and press Enter 18. Press Backspace 2 times Tip: You can increase or decrease your indents in 2 ways. To increase an indent either press Tab or click on the Increase Indent button. To decrease an indent either press Shift-Tab or click on the Decrease Indent button Word Intermediate Version 1.2 8
8 Changing Numbered Bullets We can also make changes to our numbered bullets. 1. Type And finally: then press Enter 2. Click on the Numbering bullet button 3. Select Format on the menu bar, trace to and click Bullets and Numbering 4. On the Numbering tab, check the radio button next to Continue previous list, then click OK 5. Type The pool is now open for the season! 6. Click on the Save button 7. Type HOA Memo Bullets and Numbering Dialog Tip: You can also click on the AutoCorrect Options button and choose Continue Numbering from the sub-menu. Tools to Save Time Format Painter If you need to apply the same type of formatting to multiple items, it is quicker to use the format painter. 1. Double-click on the word President 2. Click the Bold button on the toolbar 3. Double-click the Format Painter button on the toolbar 4. Drag-select the text Vice President 5. Drag-select the text Treasurer/Secretary 6. Drag-select the text Architectural Review Committee 7. Click on the Format Painter button once to turn it off Tip: If you only want to apply a format to one item (rather than multiple) you only need to click on the Format Painter button once. This will automatically turn off the Format Painter after you have painted onto your desired item. This eliminates the step of having to re-click the button to turn off the Format Painter. 9 Word Intermediate version 1.2
9 Adding Entries to AutoText If you use the same text often like your name or a closing, you can save time by making it an AutoText entry. 1. Drag-select the text in the From field that says Angela Thomas 2. Click Insert on the menu bar, trace to AutoText, then trace to and select Auto Text again 3. Type Angela and click Add AutoCorrect Dialog Box Using AutoText Now let s test out the new AutoText entry. 1. Click the New Blank Document button 2. Type Ange 3. Press Enter Tip: To turn AutoComplete on or off, trace to AutoText on the Insert menu, click AutoText on the submenu, then click the Show AutoComplete suggestions box, to uncheck the box. Using the Status Bar You can check all spelling errors (that have been marked by the as-you-type spelling checker with the red squiggly underline) and display suggested spelling, all by accessing it through the Status Bar indicator. 1. In the first sentence of the memo text, change the word Enclosed to Eclosed, and change the word additional to aditional 2. Double-click on the Spelling and Grammar status icon on the status bar, at the bottom of the screen, and choose Enclosed 3. Double-click on the Spelling and Grammar status icon again, and then choose additional 4. Click on the document Close button, then click Yes Tip: Another way to access the menu list of suggested spellings is to right-click on the word. Word Intermediate Version
10 Review 1. Open up a memo template and use the Contemporary style 2. Address it To: Jennifer Smith 3. Delete the CC: line 4. Address it From: Casey Hicks 5. Subject should be Re: Final Edits 6. In the body of the memo type the following text and bullets so it looks like the diagram 1.1 below. 7. Save your document to the desk top and name it Cyber Sage Memo, then close the document. Diagram Word Intermediate version 1.2
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