COPYRIGHTED MATERIAL. Table of Contents. Lighten Your Workload with General Office Techniques. Timesaving Tips for Word

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1 Table of Contents chapter1 Lighten Your Workload with General Office Techniques Shorten the AutoRecover Interval Learn Shortcut Keys Faster Customize the Quick Access Toolbar Embed TrueType Fonts While Saving Preview a Document Before Opening It Customize the Places Bar Manage Computer Files from Any Office Program Store Files in a Different Default Location Make Documents Private Save a Document as an XPS File Turn Scanned Documents into Text Diagnose Office Problems Customize Clip Art with the Ungroup Command Position Clip Art Using Text Boxes chapter2 Timesaving Tips for Word Utilize Status Bar Shortcuts Register a Blog Account Post a Blog Entry Remove a File from the Recent Documents List Conserve Paper When Printing with the Zoom Options Navigate Long Documents Using a Table of Contents Navigate Long Documents Using Bookmarks Compare Two Documents Side by Side COPYRIGHTED MATERIAL

2 Using AutoText to Automate Repetitive Typing Keep Words Together with a Non-Breaking Space Control Sentence Spacing Using the Research Pane to Translate Text Add Line Numbers in the Document Margin Set Off a Paragraph with a Border Resume Numbering in an Interrupted Numbered List Insert Quick Horizontal Lines Emphasize Paragraphs with Drop Caps Customize Comment Text Add Captions to Your Graphics Insert a Table from the Keyboard Keep Table Column Headings in Sight Place a Table Within a Table Align Shapes with Gridlines Add Gradient Fills to Text Boxes Create a Watermark chapter3 Increase the Power of Your Spreadsheet with Excel Automatically Open Your Favorite Workbook Increase the Size of the Recent Documents List Set a New Default Font and Size Change the Gridline Color Increase Readability by Printing Gridlines Center Align Printed Data Print Formulas Instead of Formula Results Organize Worksheets by Color-Coding Tabs Label Rows and Columns in R1C1 Style Keep Cells in View with a Watch Window

3 Protect Cells from Unauthorized Changes Freeze Headings for Easier Scrolling Wrap Text in Worksheet Cells Add Visual Interest with Slanted Text Magnify a Selection of Cells Add Pizzazz with a Background Picture Center Text Across Columns Without Merging Cells Add Comments to Formulas Turn Excel Data into a Pasteable Picture Analyze Data with Conditional Formatting Graphics Generate Random Numbers in Your Cells Prevent Excel from Converting Fractions Retrieve a Stock Quote Count the Number of Days Between Two Dates Join Text from Separate Cells Copy Page Setup Settings from One Worksheet to Another Find Data on Multiple Sheets with VLookup chapter4 Enhance Your PowerPoint Presentations Turn a Word Outline into a PowerPoint Presentation Convert a Slide into an Image Repeatedly Draw the Same Shape Create Evenly Spaced Duplicate Shapes Add Connector Lines to Objects Save File Size by Compressing Pictures Create Better-Looking Shadowed Text Turn a Photo into a Slide Background Create a Custom Color Theme Enhance Presentations with Movies

4 Create Scrolling Credits Launch a Mini Slide Show Window Make Your Slide Show Start Automatically Create a Custom Slide Theme chapter5 Customize and Optimize Outlook Send Message Replies to Another Recipient Customize a Personal Distribution List Create a Custom Signature Clean a Mailbox of Space-Stealing Files Print a Master Copy of an Address Book Insert a Contact Address on an Envelope or Label Display a Map to an Outlook Contact View a Calendar with Nonconsecutive Dates Display Two Time Zones chapter6 Improve Your Database Productivity Using Access Personalize a Database with a Custom Splash Screen Customize the Database Title and Icon Make a Database Window Work Like a Web Browser Zoom Entries for Easy Editing Make Form Values Stand Out with Conditional Formatting Automatically Open a Form at Startup Change a Form s Tab Order Make a Form Interesting by Adding a Picture Automatically Open a Specific Record Set Up Forms to Close Automatically Add Ampersands to Caption Labels

5 Save Time with Default Table Values Move Automatically to the End of a Field Copy a Previous Record into a New Record Print a Table Relationships Map Using the Navigation Pane to Append Records Optimize Performance by Reducing Database Size Using Input Masks to Control Users Table Data Entry Force Page Breaks after Report Sections Avoid Widowed Data in a Report Section Export Data to a Web Page Appendix: Office Shortcuts Index