LOCAL GOVERNMENT COMPUTER INFORMATION SERVICE

Transcription

1 L O C I S LOCAL GOVERNMENT COMPUTER INFORMATION SERVICE TICKET TRACKING MODULE As of May 1, 2000 LOCIS TICKET TRACKING MODULE 1

2 Overview The LOCIS ticket tracking module is intended to be used by communities who have either established an administrative moving violation ticketing policy; or issues parking violations. The system requires setup of a violation master file with violation types, violation descriptions, charge amounts, past due amounts and past due periods. This data is used during ticket entry to reduce the number of operator entries and increase accuracy of entry. The systems requires setup of a last contact and last condition master data to provide an aid in tracking the status of all entered tickets. Examples of last contacts are; collection effort made, court notification made, police notification, and warrant notification. Examples of last condition data are, payment extension, collection agency, warrant issued, and court date. A delinquent letter form may be established and a letter issued based on the violation master past due period and ticket master file. The system provides a number of operator data entry aids; IE: when a ticket is entered the system reviews previously recorded tickets by license number to default offender name and address, lookup options exit for tickets, last condition, and last contact data. The system provide the ability to record receipt of payment and produces a list of entered receipts for verification to the cash register daily receipts posting register. The system provides the ability to write off issued unpaid tickets and provide a register of the tickets written off. The TICKET TRACKING MODULE is comprised of the following programs: TRT Ticket entry/inquiry TVM Violation code setup TTC Last contact maintenance TRP Record payments TDC Last condition maintenance TID Issue delinquency letters TMD Delinquent letter setup TWT Write off tickets TDF Default C/S/Z setup TIL Ticket list LOCIS TICKET TRACKING MODULE 2

3 TICKET TRACKING MODULE MENU TRT TRP TID TWT TIL TVM TTC TDC TMD TDF Ticket entry/inquiry Record payments Issue delinquency letters Write off tickets Ticket list Violation code setup Last contact maintenance Last condition maintenance Delinquent letter setup Default C/S/Z setup LOCIS TICKET TRACKING MODULE 3

4 TRT TICKET ENTRY/INQUIRY This program allows entry of new tickets or inquiry into existing tickets by Ticket number, Offender name, License number, or License state. Inquiry is activated by entering? at the LICENSE # prompt. ++++NOTES ++++ Offender names should be entered last name follow by a comma,, followed by the first name to allow look up by name. Type of violation must be in violation master file. Last condition code must be in condition code master file. If a ticket for an offender has been previously recorded the system will default name and address information. LOCIS TICKET TRACKING MODULE 4

5 TRP RECORD PAYMENTS This program is used to record payments from offenders. When all payments have been entered there is an option to register and post payments. ++++NOTES++++ A lookup of issued tickets can be made by Ticket number, Offender name, License number, or License state. Lookup is activated by entering a? at the TICKET # prompt. This program may be used to maintain or delete entered non-registered payments. LOCIS TICKET TRACKING MODULE 5

6 TID ISSUE DELINQUENCY LETTERS This program allows printing of non payment notifications to offenders with selection by unpaid amount, state, and a ticket number range. LOCIS TICKET TRACKING MODULE 6

7 WRITE OFF TICKETS This program is used to record write off of unpaid tickets. When all write off transactions have been posted there is an option to register write off transactions. ++++NOTES++++ A lookup of issued tickets can be made by Ticket number, Offender name, License number, or License state. LOCIS TICKET TRACKING MODULE 7

8 TIL TICKET LIST This program is used to print paper lists of tickets. You may chose to print all tickets or select on the following: Offender name or all Ticket status Paid, Unpaid, Written off, or All Ticket number range or all Date range - From date To date State to be listed or all Printer to list on LOCIS TICKET TRACKING MODULE 8

9 TVM VIOLATION CODE SETUP ++++NOTES++++ Past due amount is a late payment penalty that the system will apply to tickets when past due period has been exceeded. Entry of a? will display existing violation code data. LOCIS TICKET TRACKING MODULE 9

10 TTC LAST CONTACT MAINTENANCE This program is used to setup master records of offender contacts; IE: late notice follow up; court action, arrest requested or others your community may have NOTES++++ A 3 character code and up to 30 character description may be assigned.. Entry of a? will display existing contact codes and descriptions. LOCIS TICKET TRACKING MODULE 10

11 TDC LAST CONDITION MAINTENANCE This program is used to setup master records of ticket conditions; see screen above for examples NOTES++++ A 3 character code and up to 30 character description may be assigned.. Entry of a? will display existing condition codes and descriptions. LOCIS TICKET TRACKING MODULE 11

12 TMD DELINQUENT LETTER SETUP LOCIS TICKET TRACKING MODULE 12

13 TDF DEFAULT C/S/Z SETUP This program is used to enter the heading that will appear at the top of delinquency letters. LOCIS TICKET TRACKING MODULE 13