ERATE FUNDING YEAR 18 July 1, 2015 June 30, 2016

Transcription

1 ERATE FUNDING YEAR 18 July 1, 2015 June 30, 2016 POSTING DATE: 2/1/15 RESPONSES DUE ON OR BEFORE ALLOWABLE CONTRACT DATE APPEARING ON ESTABLISIHING 470 FORM. APPLICANT NAME: DIOCESE OF BROOKLYN ESTABLISHING FORM 470: RFP IDENTIFIER: FY2015DOB.1 Applicant will accept electronic responses to this RFP. All RFP questions shall be submitted to: Kindly include the following Subject Line in your All RFP bid responses shall be submitted to: Kindly include the following Subject Line in your

2 A. Overview This Request for Proposal (RFP) is posted in concert with the FCC Forms 470 and 471 (and all additional forms and requisite documents) in compliance with the FCC s Universal Service Fund Schools and Libraries Division (SLD) program commonly referred to as ERATE. ERATE is administered by the Universal Service Administration Company (USAC). For information about the ERATE program please contact the SLD Customer Service team of professionals at (In this document Applicant shall mean the Entity, or Entities, appearing in the Appendix of this RFP.) B. Inquiries and Questions Regarding this RFP Questions or requests for clarification of this RFP should be sent to the address shown on the cover page. Answers to applicable questions submitted by will be posted on the same web site (URL) for which this RFP has been posted. Service Providers ( Vendors, Bidders ) bidding on this RFP shall have an obligation to visit the website for potential updates, clarifications, answers to questions and all like information. It is the singular responsibility of the Vendor to check for all posted updates throughout the time period from posting of the RFP through the deadline for submission of proposals. Telephone, faxing and/or U.S. mail inquiries regarding this RFP are not encouraged in that the Applicant does not have personnel resources to respond to generalized inquiries or blasts which broadly target ERATE applications. Such materials ( blasts ) shall be considered as spam and the Applicant has no obligation to respond to spam. Telephone contact with the Applicant should be reserved for technical problems related to downloading the RFP or ing. After the FCC Form 470 is posted, you should limit yourself to requests for information needed to submit responsive bids. Note that requests for information should not be generic s or other communications soliciting business but should be specific and related to posted FCC Forms 470 and RFPs where the available information is not sufficient for you to submit a responsive bid. Note that requests for information should not be generic s or other communications soliciting business but should be specific and related to posted FCC Forms 470 and RFPs where the available information is not sufficient for you to submit a responsive bid. Your bid responses (and contracts, if you are chosen as the service provider) should clearly identify ineligible services and provide cost allocations for services that are partially or conditionally eligible. C. Eligibility of Bidders and Services Proposed Bidders/Vendors must be an ERATE service provider with an active SPIN number and an active FCC Registration Number, or demonstrate that each is being applied for (as needed), and must be in good standing with the ERATE program. Service Providers shall isolate rates for materials or services that are ineligible for ERATE funding; vendors should reference the funding year Eligible Services List for more information regarding eligible pg. 1

3 and ineligible products. Services and products not eligible for ERATE funding should be isolated, with separate totals. Items that are partially eligible must be so identified. Note that requests for information should not be generic s or other communications soliciting business but should be specific and related to posted FCC Forms 470 and RFPs where the available information is not sufficient for you to submit a responsive bid. Your bid responses (and contracts, if you are chosen as the service provider) should clearly identify ineligible services and provide cost allocations for services that are partially or conditionally eligible. D. Evaluation of Proposals Applicant reserves the right to award for some, all, or none of the products and services sought in the Appendix. If RFP includes multiple entities the Applicant has the right to award services for the entity(s) to different service providers but in no case will Applicant award the same service for the same entity to multiple providers (i.e., duplicate services). Applicant encourages proposals that include well prepared cost itemizations that are Item 21 ready. E. Evaluation Methodology Proposals will be evaluated using weighted criteria including cost of the eligible products and services as the highest weighted factor. For any given solution the proposal that is deemed to be most cost-effective and therefore in the best interest of the Applicant, based on scoring these factors, will be selected. Price of the eligible products and services % Prior experience with vendor % Prices for ineligible services, products and fees % Certifications, qualifications and like credentials % Local or in-state vendor % F. Additional Information Any revision, modification, correction, clarification or change of this RFP will be made by posting an update on the same web site (URL) as the original RFP. It is the singular responsibility of the Vendor/Service Provider to check for updates/revisions throughout the time period from posting of the RFP through the deadline for submission of proposals. The Applicant will not be liable for any costs incurred by the Vendors/Service Providers in preparing their responses to this RFP or negotiations associated with award of a contract. Oversights or omissions in the proposal shall not be construed as to release the Vendor of any responsibility or obligation for complete and satisfactory delivery, operation, and support of all proposed products and services; nor shall such oversight or omission require the Applicant to waive any of the terms and conditions described in this RFP. pg. 2

4 Applicant maintains the right to determine if any contract or agreement shall be contingent on receipt of a favorable Funding Commitment Decision Letter for approximately the amounts anticipated; and in the case of multi-year contracts, this right may be revisited for each succeeding year of the agreement. In the event that funding is delayed or less than anticipated the Applicant reserves the right to reduce the scope of work accordingly or to cancel the project entirely, at its sole discretion. Pursuant ERATE program rules and State and/or municipal purchasing rules, Applicant also reserves the right to adjust quantities or to cancel this entire project or any portion thereof, in the event of significant changes in circumstances beyond Applicant s control. Service Providers choosing to respond to this RFP thereby concur with the terms and conditions contained in this RFP. G. When Responding to this RFP If RFP includes multiple entities (see Appendix A) vendor may bid on any number/quantity of entities as desired. If RPF includes multiple entities and Vendor chooses to submit one or more proposals Vendor must separate proposals by entity if more than one entity appears in Appendix A. Proposals must always separate ineligible from eligible costs. Proposals must be ed to june@teletechassociates.com Please include the following Subject Line in your Your proposal should refer to this RFP, the Applicant name, the establishing Form 470 Number and Billed Entity Number. Descriptions of products and services are expected to provide sufficient line item detail, in a format suitable to serve as Form 471 Item 21 attachments, with minimal need for Applicant modification. Deadline for Submittal: Proposals must be received on or before the Allowable Contract Date appearing on the 470 associated with the RFP (see cover page). Applicant intends to procure, and seeks only proposals that are fully compliant with, all state and local procurement rules, codes and regulations, as well as being fully compliant with all rules and guidelines of the ERATE program. The Applicant has the right but not the obligation to reject all late or incomplete submissions, as the Applicant determines to be in its own best interest, or to contact vendors to seek corrections. H. Contract Period pg. 3

5 If your bid is chosen as the most cost effective by an applicant, you and the applicant can negotiate a contract (for services other than those provided under tariff or a month-to-month arrangement), and you can prepare to assist the applicant as needed with filing the FCC Form 471 and undergoing application review. Applicant reserves the right to cancel or adjust contracts should ERATE funding not be approved for work. Applicant will consider all allowable forms of agreement including month-to-month or tariffed services, annual contracts, multi-year contracts and contracts with voluntary renewals. Contracts with arduous termination fees, evergreen clauses or automatic renewals are strongly discouraged. This RFP and any resulting contract(s) are intended to be fully compliant with all applicable state and local laws and purchasing regulations, as well as with the rules of the ERATE program. If any aspect of this RFP or any resulting contract fails to comply in any manner with all applicable rules and regulations, it shall be amended to comply, if possible, or, if not possible, shall be considered null and void. pg. 4

6 Appendix A Eligible Managed Internal Broadband Services Bid Specifications/Requirements for : RFP IDENTIFIER: FY2015DOB.1 Smart Managed Wi-Fi for smart classrooms The objective is to right size the schools fixed network infrastructure, which saves IT time, slashes capital costs and accelerates the delivery of network services. We would like to establish a partnership (contract) with a vendor, who is capable of deploying, managing and support such infrastructure. This contract must be a turn-key installation of professional grade wireless access points, controllers, switches, network cabling, and installation services necessary to implement a fully functional, fully integrated Wireless Local Area Network. The requirements are: Network Switch Must provide a stackable and/or blade expandable POE switch family with the following: Multiple port density configurations from 12 to 384 ports (48x8) depending on requirements. Multiple connectivity options comprised of 10/100/1000 ports, SFP and SFP+ (10G/1G) Switch stacks must operate as a single managed device regardless of stack size. All applicable ports must provide 802.3at (PoE+). Must support classroom management functionality via external web interface Must support Remote Packet Capture Must store source IP address, MAC address, host name, user name and activity M. Must support ARP broadcast protection Must support BPDU port protection Must support DHCP service protection Must support loop protection Must support IP Multicast Must support Ingress Rate Limiting Must support Weighted Round Robin and Strict Priority Queuing Must support QoS via all common industry standards. pg. 5

7 Must support IEEE 802.3ad Link Aggregation with at least 8 ports per LAG Must support Closed Loop Stacking Must support redundant stack management Must support stack management via a single IP address Must support external load-sharing and redundant power options Must be capable of supplying full 802.3af or 802.3at power to all ports Must support IEEE 802.1x User Authentication Must support MAC and Web-based (PWA) authentication Must support Multi-method Authentication Must support simultaneous Multiple User Authentications per port. Must support at least 8 RFC 3580 authenticated users per port Must support secure management via SSHv2, SSL, SNMPv3, AES and RADIUS Must support Many-to-One and One-to-One Port Mirroring Must support configuration for Secure Guest Access without requiring use of VLANs Must support configuration for K-12 embedded AUP without requiring use of VLANs Must support IEEE 802.1s & 802.1w Spanning Tree related standards. Must support IGMP Snooping v1/2/3 VLANs with full support for the GARP and GVRP protocols. Network cabling The physical network interconnections must meet the following: Cabling should be certified for 10-Gigabit Copper network cabling shall be Category 6 or higher (New deployment). Cabling will interface with the existing network backbone at Network Core junction points in appropriate wiring closets (Building) Cabling will terminate into patch panels and/or network boxes with appropriate faceplates & keystones (IDs). Cabling below the ceiling is to be placed into conduit and properly terminated into network boxes with appropriate faceplates & keystones. (existing building conduits may be utilized where available/appropriate). Wall penetrations must be properly sealed according to Fire Marshall specifications. pg. 6

8 Cables & panels must be labeled & easily traced (Certified) Vendor must provide a post-installation schematic detailing all cable routes and termination points. AP (Access points) PoE AP units that can be integrated seamlessly into any wall or ceiling surface (mounting kits included). LED indicator for activity and monitoring purposes. Unlimited scalability Plug and Play installation Roaming capabilities. Wireless access must continue to function normally if communication with centralized management is not available. Post installation System Training - Following the successful completion of the project, the vendor is to provide a minimum of 2 days of training on the proper configuration, daily operation, and maintenance of the system, including proper documentation (printed and digital). - Vendor will provide at minimum 2 copies of all installation, configuration, and training materials. This includes any and all materials offered by the vendor deemed to be helpful in the day to day operations of the system. A digital copy of these materials is required. - The proposed contract should include three years of warranty on all aspects of this RFP. This includes warranties on all equipment and items associated with the installation. - Proposal must include pricing elements for all required and all available services (Itemized). Additional Bidding Information References Proposal should provide three (3) references providing evidence, if available, of experience successfully implementing comparably sized, approved ERATE projects (preferred) or comparable K-12 projects if ERATE experience is not available. ERATE Compliance Vendor must have received or document that they are in the process of obtaining valid SLD Service Provider Identification Number, FCC Registration Number and must be in good standing with ERATE Program. Qualifications Vendor should list available credentials, certifications and any like information which helps substantiate qualifications. Company Overview Service Providers should provide a brief summary of their company and business framework (e.g., LLC, S- Chapter Corp). pg. 7

9 Participating Entities and Planned Site Survey NOTE: Please arrive promptly by Starting Time of Site Survey School Name - BEN School Address Date and Time of Site Survey RESURRECTION ASCENSION ST RD, FLUSHING, NY 2/12/15 10am 12pm. SCHOOL OUR LADYS CATHOLIC ACADEMY ST FRANCIS OF ASSISI SCHOOL ST MEL SCHOOL SALVE REGINA CATHOLIC ACADEMY QUEEN OF THE ROSARY CATHOLIC ACADEMY ROCKAWAY BLVD, JAMAICA, NY and th Street South Ozone Park, NY TH ST, ASTORIA, NY TH AVE, FLUSHING, NY JEROME STREET, BROOKLYN, NY CATHERINE ST, BROOKLYN, NY /23/15 9am 1pm. Service Providers should arrive by 9am and meet at Rockaway Blvd Location. 2/23/15 2pm 4pm. 2/24/15 10am 12pm. 2/25/15 10am 12pm. 2/25/15 1pm 3pm Bidders must june@teletechassociates.com to confirm their intent to attend each and any of the above referenced site surveys. Confirming s must be received no later than two (2) calendar days prior to date of scheduled site survey. Upon completion of the site survey and prior to closure of the day period service providers must submit their bid(s) via to june@teltechassociates.com. Kindly include the following Subject Line in your pg. 8