Great Falls Public School Districts 1 & A th Street South Great Falls, MT February 16, 2018

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1 Great Falls Public School Districts 1 & A th Street South Great Falls, MT February 16, 2018 Request for Quote for E-rate Category 2 Equipment SLD Entity Number: Applicant Form 470 Identifier: 470FY2018CAT2 Please respond by March 16, 2018 Technology Department Contact Tom Hering, Director of Information Technology tom_hering@gfps.k12.mt.us Overview Great Falls Public School District 1 and Great Falls School District A (hereafter collectively referred to as GFPS) seeks Request for Quote (RFQ) for E-rate Category 2 Equipment as specified in this RFQ. Quotes must state all recurring and non recurring costs to GFPS associated with the proposed product(s). Vendors are asked to submit quotes for any or all specified items. GFPS reserves the right to award on an item by item basis, or as whole to the best advantage of the School District, to the responsive and responsible vendor in accordance with the specifications set forth in this request for quote. GFPS reserves the right to reject any and all proposals and to waive any informality in quotes received. The objective of this RFQ is to accomplish a fair, open, and competitive procurement. A copy of this RFQ may be obtained from the GFPS Technology Department contact listed, and it is accessible electronically at on the Technology Department webpage. Consummation of this RFQ is not contingent upon GFPS being awarded E rate funding. Clarification Requests Responding vendors may request clarifications regarding specifications outlined in this RFQ. Clarifying questions will be answered directly. Any clarifying questions and associated answers will also be posted on the website at on the Technology Department webpage. Requests for clarifications can be directed to the GFPS Technology Department: Tom Hering, Director of Information Technology (406) tom_hering@gfps.k12.mt.us Page 1 of 5

2 Vendor E Rate Compliance Service Provider Identification Number (SPIN) The vendor shall provide a valid E rate SPIN number (Service Provider Identification Number). The SPIN must be recognized by the SLD and FCC as an eligible E Rate provider and therefore qualified to receive discounts under the Telecommunications Services bucket of the program. The District s Reimbursements The vendor agrees to provide reimbursements to the District for discounts on eligible products received on or after the effective date of discounts and already paid for by the District. Cooperation with District s Preparation of E rate Applications The vendor must agree to provide information that the District requests in a timely manner in order for the District to apply for E rate applications within program timelines. Separate Itemization of E rate Eligible and Ineligible Products and Services The vendor shall separately itemize the cost of E rate eligible and ineligible products and separate installation costs, if any. To determine what items are eligible, visit the E rate Eligible Services List at or call the SLD at Compliance with E rate Contract Signing Rules The vendor must acknowledge in its proposal that the Vendor will make every effort to have any contract addendums that may arise from this RFQ signed in accordance with the E rate contract signing rules. Further, the vendor must acknowledge in its proposal that if the contract or addendum is signed outside of the E rate contract signing window, the vendor will disclose to the District, before soliciting the District s execution of the contract, that the contract is not eligible for E rate funding. Guarantee to Meet Equipment Delivery Date The Vendor must be prepared to deliver products described in this RFQ as soon as possible but no later than 30 days after receipt of purchase order from the Great Falls Public Schools. Failure to comply with the requirements may invalidate a vendor's proposal for any or all items. Exception for weekends and holidays, deliveries shall be F.O.B. DESTINATION to the location specified on purchase order. The term "F.O.B. destination" as used in this clause means free of expense to the GFPS and delivered to the location specified. All arrangements for shipping shall be made by the vendor. The vendor shall: Deliver the shipment in good order and condition to the point of delivery specified; Be responsible for any loss or and/or damage to the goods occurring before receipt of the shipment by the School District at the delivery point specified; Pay and bear all charges to the specified point of delivery. Pricing Equipment Pricing shall be quoted on a per item basis, accounting for and considering the total order size as stated in specifications. Pricing shall show any recurring and non recurring costs to GFPS associated with the proposed product(s). Page 2 of 5

3 Managed Gigabit Network Switch(s) Specifications: 1. Brocade ICX P, equivalent or better - 9 switches 48 port Power Over Ethernet (POE) minimum 1 gig spec per port 4 or more SFP connections available for multi mode fiber GBICs available for LC connections POE capable at 15.4 watts(802.3af power) per port Command line interface for configuration Ability to trunk and VLAN ports Ability to serially connect to device Ability to port bond multiple ports for increased capacity by combining ports Stacking capability 19 EIA 310-D compliant - rackmount Must qualify for vendor support for maintenance 2. Brocade ICX P, equivalent or better - 4 switches 24 port Power Over Ethernet (POE) minimum 1 gig spec per port 4 or more SFP connections available for multi mode fiber GBICs available for LC connections POE capable at 15.4 watts(802.3af power) per port Command line interface for configuration Ability to trunk and VLAN ports Ability to serially connect to device Ability to port bond multiple ports for increased capacity by combining ports Stacking capability 19 EIA 310-D compliant - rackmount Must qualify for vendor support for maintenance Wireless Access Point(s) Specifications: 1. Ruckus R710 Indoor Multi-User Dual-Band 11ac Access Point, equivalent or better ac Multi-User MIMO Concurrent dual-band (5 GHz/24 GHz) support 80 MHz channelization WPA-PSK (AES), 802.1X support for RADIUS and AD 256-QAM support on 2.4GHz 2x2GbE ports for uplink Ethernet Port Link Aggregation (LACP) USB port for hosting IoT devices 802.3af/at/bt POE 12VDC input License upgrade per each access point for current SmartZone 100 VSCG3.X Wireless LAN Controller Support for AP Management License Page 3 of 5

4 Smart Uninterrupted Power Supply (UPS)Specifications: 1. TRIPP 3000VA Rack Mount UPS SMART 120V 2U SMART3000RMXL2U, equivalent or better, 1 Input/Output Voltage 120V AC Output power capacity 2.88kW / 3kVA 19 EIA 310-D compliant rackmount, 4 post rackmount installation Input connections L5-30P NEMA, 10 cord length Output Receptacles (8) 5-15/20R & (1) L5-30R Hot-swappable batteries Maintenance-free Lead-Acid battery Network Management and Alerting via IP Ethernet Network card Power conditioning 2. TRIPP 2200VA Rack Mount UPS SMART 120V 2U SMART2200RMXL2U, equivalent or better, 5 Input/Output Voltage 120V AC Output power capacity 1.92kW / 2.2kVA 19 EIA 310-D compliant rackmount, 4 post rackmount installation Input connections 5-20P NEMA, 10 cord length Output Receptacles (4) 5-15/20R & (4) 5-15R Hot-swappable batteries Maintenance-free Lead-Acid battery Network Management and Alerting via IP Ethernet Network card Power conditioning 3. TRIPP UPS Remote Monitor SNMP Management Accessory Card WEBCARDLX, equivalent or better, 6 for above UPS Remotely monitors site electrical data, UPS self-test logs, alert logs and logged power events Monitor and manage remotely via SNMP, web, SSH or Telnet Sends user-configurable alerts via SNMP, SMS or Reboots unresponsive equipment without requiring a site visit Allows mass configuration and updating of multiple unit Keeps logs of power events, alerts and electrical data Supports multiple protocols, including IPv4, IPv6, HTTP, HTTPS, SMTP, SNMPv1, SNMPv2c, SNMPv3, Telnet, SSH, FTP and DHCP 10/100 Mbps auto-sensing ensures optimal communication compatibility with current 10/100 Base-T network DHCP/Manual configuration support enables automatic or manual assignment of network settings 4. TRIPP 48V 2U Rack/Tower External Battery Pack BP48V27-2US, equivalent or better, 1 Offers extended-run UPS operation when used in conjunction with compatible 48V DC systems Daisychain connector enables the connection of additional compatible 48V external battery packs to the host UPS 19 EIA 310-D compliant rackmount, 4 post rackmount Hot-swappable batteries Maintenance-free Lead-Acid battery Page 4 of 5

5 Wall Mount Network Cabinet (Racks) Specifications: 1. Kendall Howard 22U Linier Fixed Wall Mount Cabinet, equivalent or better - 5 racks Front tempered glass door reversible mount Locking door and side panels Cage nut style rails Fan Assembly Kit (Rack Fan Kit) Included Mounting depth of 22.5 and 19 EIA 310-D compliant Accommodate 22U of rack space Up to 2 knock out holes 2. Kendall Howard 42U Linier Server Cabinet, equivalent or better - 1 rack Front tempered glass door reversible mount Removable locking side panels Cage nut style rails Fan Assembly Kit (Rack Fan Kit) Included Preinstalled casters and levelers Mounting depth of 36 and 19 EIA 310-D compliant Accommodate 42U of rack space Up to 2 knock out holes Cat6 Patch Cable Specifications: 1. Cat6 Patch Cable, 1ft Blue, 24 AWG Copper, Stranded Core, Molded Boot, PVC Jacket, RJ45 Male, or equivalent 400 each 2. Cat6 Patch Cable, 10ft Blue, 24 AWG Copper, Stranded Core, Molded Boot, PVC Jacket, RJ45 Male, or equivalent 120 each 3. Cat6 Patch Cable, 15ft Blue, 24 AWG Copper, Stranded Core, Molded Boot, PVC Jacket, RJ45 Male, or equivalent 180 each Page 5 of 5