Olympus Dictation Delivery Service. Instruction Manual. Version 1.0

Transcription

1 Olympus Dictation Delivery Service Instruction Manual Version 1.0 1

2 Olympus Dictation Delivery Service Table of contents 1. Olympus Dictation Delivery Service Overview Olympus Dictation Portal... 4 Order Licenses... 4 Configuring Olympus Dictation App... 6 Adding Addresses... 7 Adding an FTP Profile... 8 Creating Worktypes... 9 Assigning a License to a User Olympus Dictation App Initial Settings for Olympus Dictation for iphone Initial Settings for Olympus Dictation for Android FlashAir Card User Specific Settings

3 1. Olympus Dictation Delivery Service Overview The Olympus Dictation Delivery Service consists of two components, the Olympus Dictation Portal (ODP) and the Olympus Dictation App for Smartphone. The ODP is a web based management application that allows users to manage their account, licenses and configuration settings. The Olympus Dictation App is the component that resides on the Smartphone, this allows users to create dictations and send them via their preferred method ( /FTP). This guide will go through adding and configuring users in the ODP and also using the Olympus Dictation App. 3

4 2. Olympus Dictation Portal Order Licenses Users can order licenses and configure settings via the Olympus Dictation Portal. Trial licenses can be provided by the supplier, prior to the user purchasing full licenses. Before the trial period is up, users can purchase full licenses via the portal so they can then migrate their settings from the trial licenses to the standard licenses. Licenses can be ordered by clicking the Order button in the ODP. Then click Agree to the license agreement. Enter the number of licenses to order and click OK. Click OK to confirm. 4

5 Once again, click OK to the following message. The reseller will receive a notification and should then be able to issue the Standard licenses to the customer account. Click Yes to the following prompt to migrate settings from the Trial licenses to the Standard licenses. 5

6 Configuring Olympus Dictation App When using the licensed version of the app, users must be setup via the ODP before using the app. If there are multiple users, the IT administrator can centrally configure apps installed in multiple smartphones. Once they have connected to the ODP, this will transfer their settings across to the app, ensuring their dictations are sent to the correct destination with the correct details. It may be worth adding an Address Book, FTP profile and Worktypes. This can be done, by logging into the ODP with a Customer account and going to Settings. These details can also be added while setting up the individual users. From here, the Language can be changed, an Address Book, FTP Profiles and Worktype Lists can be added. 6

7 Adding Addresses Click Address book to add addresses for contacts. CSV files can also be imported to quickly add multiple users. You can download the Sample CSV file by clicking the Download template file button and use the file as a template to create your own CSV file. Click New Contact Or Import (.csv file) 7

8 Adding an FTP Profile As with the Address book, details for an FTP profile can be manually added or a.csv file can be imported. You can download the Sample CSV file by clicking the Download template file button and use the file as a template to create your own CSV file. The information that is required to set up an FTP profile is the login credentials, FTP server Address, etc. 8

9 Creating Worktypes Multiple Worktype Lists can be created with different worktypes depending on the users. Click the Add button, a new window will appear prompting for a Worktype List name Click the Add button once again, this will bring up another window prompting to add the worktypes. 9

10 Assigning a License to a User Click on the Licenses tab. To assign a license to a user, simply select a license and click Edit. Another window will then come up. Here, the following settings can be configured: Delivery method - /FTP File format DSS/DS2 Encryption 256-bit/128-bit Author Ids Worktypes 10

11 User Information The specific user's address must be entered here, as they will require it when activating the Olympus Dictation App. An error message will be sent to the address when ODDS failed to send the dictation. Delivery Method The delivery method can be specified here. The recipient details will also need to be entered here. Depending on the delivery method, click Settings or FTP Settings. Recording Format The recording format can be changed. Encryption The Encryption setting can be changed and disabled. If encryption is enabled, a Password must be specified. Author ID and Worktypes Author ID can be entered in this field Select a pre-configured Worktype List, or click Add to create a new Worktype List. 11

12 3. Olympus Dictation App Initial Settings for Olympus Dictation for iphone Now that the setup for a user is complete, the user can then follow these steps to install and connect their Olympus Dictation App. The app can be downloaded from the App Store or Google Play by searching Olympus Dictation. Then follow these instructions to obtain the settings from the ODP. Press the Settings button Tap the Send field Select to Server and press Settings to go back Tap the Server Options field Enter the Server URL, the Smartphone Login information and address. This information can be obtained from the IT administrator. Press Check Server Connection, if all the information has been entered correctly, the success message will appear. 12

13 Initial Settings for Olympus Dictation for Android Press the Menu button on the device to access the Settings button Tap the Send field Select to Server and press Settings to go back Tap the Server Options field Enter the Server URL, the Smartphone Login information and address. This information can be obtained from the IT administrator. Press Check Server Connection, if all the information has been entered correctly, the success message will appear. 13

14 Basic Features In this section of the Recording screen, the filename can be changed, a Worktype can be selected and the dictation can be marked as High Priority The main controls for the recording are in the central section of the Recording screen. The Olympus Dictation App supports Insert/Overwrite recording. Users can navigate to the List of Recordings. The Properties of the current dictation can also be edited. Dictations can be deleted directly from the Recording screen Dictations can be sent via /FTP 14

15 The folders can be navigated by pressing either Pending, Outbox or Sent. The FlashAir card can be accessed by pressing this button This is a list of Pending dictations, which can be further edited from here, sent via /FTP, or deleted. Edit the properties of the dictation by pressing this button. Access the Settings menu by pressing this button. 15

16 FlashAir Card The FlashAir card is an SD memory card with a wireless LAN functionality designed by Toshiba Corporation. It allows users to connect to it wirelessly and access any files on it. This card can be used in place of a regular SD card in a DS-7000/ The Olympus Dictation App will utilize this by allowing users to connect to the card to retrieve dictations from their Professional voice recorder. They can then use the app to send these dictations. 1 The voice recorder must be running firmware version 1.02 or higher Follow these steps to access a FlashAir card: Set Use FlashAir to ON in the Settings menu. Press the F3 button on the DS-7000/3500 to enable the wireless radio. Connect to the FlashAir network via the Settings menu on the smartphone. The default SSID is flashair_********, in this guide the SSID has been set to Olympus. 16

17 From within the App, press the FlashAir button Confirm the FlashAir connection by pressing Done Browse the Device folders to locate the dictation Select the dictation(s) and press Send Once the dictations have been downloaded from the FlashAir card, on ios, users must disconnect from the FlashAir network via the main Settings to send the dictations. 17

18 User Specific Settings There are some settings that can not be set via the ODP, as they are user specific. The user can adjust these by going to the Settings menu. These settings are some of the Recording settings and the General Settings. As the Olympus Dictation App records in the DSS/DS2 file format, these dictations are compatible with the Olympus Dictation Management System. These can be imported directly into the Transcription Module. 18

19 OLYMPUS IMAGING CORP Ishikawa-machi, Hachioji-shi, Tokyo , Japan. Tel. +81 (0) OLYMPUS IMAGING AMERICA INC Corporate Parkway, P.O. Box 610, Center Valley, PA , U.S.A. Tel OLYMPUS EUROPA SE & CO. KG Premises: Consumer Product Division Wendenstrasse 14-18, Hamburg, Germany. Tel. : / Fax Goods delivery: Modul H, Willi-Bleicher Str. 36, Duren, Germany. Letters: Postfach , Hamburg, Germany. OLYMPUS IMAGING AUSTRALIA PTY LTD. 82 Waterloo Rd, North Ryde NSW 2113, Australia TEL: (61)