Checklist for States/UTs TPDS Computerisation

Transcription

1 Checklist for States/UTs TPDS Computerisation DIGITISATION OF TPDS DATA 1. Whether digitisation of all databases i.e. godowns, FPSs, ration cards, offices, etc. has been undertaken through application software. (tick 2. Which application software has been used for digitisation of databases (tick NIC s CAS Developed by State NIC Developed by 3 rd party 3. Whether NIC s prescribed formats are being followed for digitisation (tick 4. Whether the digitised databases are having inter-linkages amongst them. e.g. ration cards are mapped to respective FPS; FPSsmapped to godowns, etc. 5. Please specify the prescribed process adopted for digitisation: Existing / legacy data was digitized Fresh data was collected through new application forms SECC / NPR / AADHAAR / databasewas used to digitise ration card data 6. Please specify the process for validation of digitised data: Use of SECC data Use of NPR data Use of UIDAI data Field level verificationof beneficiaries Use of any other database. Please specify. 7. Whether the databases adhere to the national egovernance standards. ( 8. Whether ration card / beneficiary lists are seeded with Aadhaar numbers as available in State/UT.

2 9. Please specify number of bogus/ ineligible / duplicate ration cards deleted through use of ration card database and de-duplication. Nos. for Year 2013: Nos. for Year 2014: RATION CARD MANAGEMENT 10. Whether issuance, modification, deletion, etc. of ration cards is being undertaken through computerised workflow based system using digitised ration card database. 11. Which application software has been used for ration card management (tick NIC s CAS Developed by State NIC Developed by 3 rd party 12. Whether SMS alert is generated whenever a ration card related request is received and completed by State Govt. ONLINE ALLOCATION 13. Whether online allocation of foodgrains (District-wise /block-wise/ FPSwise)is being made using application software? 14. Which application software has been used for online allocation of foodgrains (tick NIC s CAS Developed by State NIC Developed by 3 rd party 15. Whether online allocation is based on ration card count dynamically availablein ration card database. 16. Whether online allocation is based on information regarding actual off-take of foodgrains at FPSs in the previous month.

3 SUPPLY-CHAIN MANAGEMENT 17. At the State intermediary godowns, please confirm whether these activities are computerized: i. Online entry for receipt of foodgrains from FCI/other godowns ii. Online foodgrains issuance for sub-godowns, FPS, etc iii. Generation of delivery order /truck-challan/ gatepass iv. SMS alerts sent to registered individuals / Vigilance Committees / FPS dealers, etc. regarding dispatch of foodgrains from godowns OR their receipt at FPSs Yes Yes Yes Yes No No No No 18. State Govt. able to view online godown-wise stock position of various TPDS commodities? 19. What are the facilities available for the FPS dealers to make payment for foodgrains to State agencies? Online generation of Challan NEFT Bank draft If any other option, please specify. 20. Which application software has been used for supply-chain management (tick NIC s CAS Developed by State NIC Developed by 3 rd party GRIEVANCE REDRESSAL MECHANISM 21. Facility is available for beneficiaries to lodge their complaints/ grievances through: 1967 toll free number 1800 toll free number Any other toll free number. Please specify. Toll free number not activated. Facility available through another number i.e.

4 22. Whether there is auto-escalation of grievances to the next higher level for monitoring of pendinggrievances. 23. Whether at the time of registration or reply to grievance, SMS is being sent to the beneficiaries / complainant. 24. Please confirm whether grievances received through various sources are handled through application software for monitoring, generating SMS, etc. : i. Postal Letter ii. Online request iii. Toll free or other helpline nos. iv. TRANSPARENCY PORTAL 25. Please confirm following information / facility are available on the State TPDS Portal, without password restrictions for public use, as per the formats prescribed by NIC: i. Details of all ration cards, FPSs, godowns, offices/ officials, etc. ii. List of ration cards in drill down manner i.e. district-wise, block-wise, FPS-wise etc. iii. Facility for beneficiary for ration card related requests new application, address change, etc. iv. FPS-wise foodgrains allocation details on monthly basis v. FPS-wise foodgrains sale details on monthly basis vi. Commodity-wise stock position at State Godowns (may not be required in public domain) vii. Facility to register & track grievances/ complaints online 26. Whether State Portal is linked with National PDS Portal through webservices seamlessly to directly fetch data for display (not copied to any other server). 27. Whether State related progress regarding computerisation of TPDS is being reflected and updated regularly on TPDS dashboard setup by NIC.

5 OTHER ISSUES 28. Whether officers/staff have been trained for handling computerisation operations, namely, ration card management, allocation of foodgrains, godown operations, etc. 29. Whether necessary application software and IT hardware is available at all State F&CS offices and State Godowns. 30. Which of the facility is used for hosting of applications, data etc. National Data Center / Govt. of India Cloud State Data Center Any other Data Center. Please specify 31. Whether State Govt. has taken efforts for publicity and awareness generation relating to ICT reforms as above. ******