SUB: EA readiness Checklist for Refresh - signing off regarding.

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To, No- UIDAI/RO/RNC/WB-Sweep/2016-17 4.

lst floor, RIADA Building, Near STPI Namkum Industrial Area, Lowadih, Namkum, Ranchi 834 010 Dated: 19.07.2016 Sri Ankush Deshpande, Astt.

Sir, Enrolment Agency SRM Education and Social Welfare Society Readiness Checklist (EARC) along with deployment plan was received by UIDAI Regional office for commencing Aadhaar enrolment in West

Following points may please be strictly adhered too: Before starting enrolment, presence of Verifier at each centre is mandatory. A list of verifiers may be shared with RO, Ranchi.

with RO, Ranchi Regular MIS to RO should be ensured at email romiswb(a),gmail.com, sunil.prasad,guidai.net.in, & abhijit.paty@uidai.net.in, in annexure I attached.

Location of the Enrolment Centre is to be sent to UIDAI RO in advance before starting the enrolment activities.

1 To, No- UIDAI/RO/RNC/WB-Sweep/ Government of India Ministry of Communications & IT Department of Electronics & Information Technology (DeitY) Unique Identification Authority of India, Regional Office, Ranchi. lst floor, RIADA Building, Near STPI Namkum Industrial Area, Lowadih, Namkum, Ranchi Dated: Sri Ankush Deshpande, Astt. Vice-President, NSDL 1st Floor, Time Tower, Kamla Mills Compound Senapati Bapata Marg, Lower Parel Mumbai SUB: EA readiness Checklist for Refresh - signing off regarding. Sir, Enrolment Agency SRM Education and Social Welfare Society Readiness Checklist (EARC) along with deployment plan was received by UIDAI Regional office for commencing Aadhaar enrolment in West Bengal. Based on completeness in the EARC of SRM Education and Social Welfare Society Competent Authority has accorded approval for its sign off in the sweep mode. Following points may please be strictly adhered too: Before starting enrolment, presence of Verifier at each centre is mandatory. A list of verifiers may be shared with RO, Ranchi. Prior and Proper intimation of Enrolment Centers details to the District Administration of District Concern should be ensured by Registrar/Enrolment Agency and a receipt copy of same may be shared with RO, Ranchi Regular MIS to RO should be ensured at romiswb(a),gmail.com, sunil.prasad,guidai.net.in, & abhijit.paty@uidai.net.in, in annexure I attached. All active centers should be uploaded on UIDAI Enrolment Centre Portal on regular basis without fail. Location of the Enrolment Centre is to be sent to UIDAI RO in advance before starting the enrolment activities. Proper and adequate training of Master Trainers/ Supervisors/ Operators/ Verifiers may be ensured by Registrar / EA before starting the Enrolment Process. Residents may be encouraged for sharing of information's for getting benefits of Govt. Welfare Schemes. Proper IEC may be ensured. Data quality standards may be followed in its true spirit. Escalation matrix may be shared with RO. Any change in single point of contact (SPOC Registrar and EA) & Nodal Officers may be communicated to RO accordingly. Enrolment agency should note that the major population to be cover is of age between 0-18, hence they have to deploy their kits/tabs as per schedule given by either District Authority or by UIDAI, RO, Ranchi. Violation of any one above will result disallowing enrolment process. Contd

-2-4. The enrolment agency will start enrolment from new client with scanner and GPS devices as per HQs OM- 4(4)/ 57/122/2012/RoB-UIDAI (Pt) dated 22"I March 2013.

Annexure 2 - Proposal of approval of Blocks (To be approved by State Nodal Department of West Bengal) No-UIDAI/RO/RNC/WB-Sweep/2016-17 gy q - 69s Copy to: 1. Mrs.

- for information & necessary action please- You are requested to start the work only after the approval of District/block by the State Nodal Department, Also please note

Joint Secretary (Home), Government of West Bengal, Room No-502, 5th floor, Nabana, HRBC Building, 325, Sarat Chatterjee Road, Mandirtala, Shibpur, Howrah 711102 (WB) - You

2 -2-4. The enrolment agency will start enrolment from new client with scanner and GPS devices as per HQs OM- 4(4)/ 57/122/2012/RoB-UIDAI (Pt) dated 22"I March You faithfully t End: 1. Signed copy of EA Readiness Checklist Annexure -1 - for MIS. Assistan irector ene al 3. Annexure 2 - Proposal of approval of Blocks (To be approved by State Nodal Department of West Bengal) No-UIDAI/RO/RNC/WB-Sweep/ gy q - 69s Copy to: 1. Mrs. Mufeeda Bano, Project Manager, SRM Education and Social Welfare Society, 3rd floor, Plot No- 104A, Ravidas Nagar, Near Bharat Nagar Chouraha, BHEL Road, Bhopal (MP) for information & necessary action please- You are requested to start the work only after the approval of District/block by the State Nodal Department, Also please note that you have to inform District Authority before start of work and also you have to deploy kits/tabs as per plan given by either State Governemtn or by UIDAI. 2. Joint Secretary (Home), Government of West Bengal, Room No-502, 5th floor, Nabana, HRBC Building, 325, Sarat Chatterjee Road, Mandirtala, Shibpur, Howrah (WB) - You are requested to approve the list of District/Block as per attached annexure-2 after addition or deletion as required and release order to District Authority, so that enrolment agency can start the work in the locations. Date: Assistan Dire eneral

2 Bulk Export all data packets from the Enrolment stations,registered for the particular Registrar, and Upload packets to CIDR. 1.

3 SRM Education And Social Welfare Society, (EA Code: 1528 Activity 1. Decommission before launching fresh Enrolments I Status 1.1 Synch all stations; Deregister machine; The decommissioning steps need to be ' followed for all registered stations. 1.2 Bulk Export all data packets from the Enrolment stations,registered for the particular Registrar, and Upload packets to CIDR. 1.3 Take Backup of the exported data of the Stations after bulk export and uninstall Aadhaar Software from the station Receive reconcilliation report from UIDAI tech team and re-export and resend packets flagged as "Decryption failed" packets. The packets not listed in Reconcilliation report are not received by CIDR and therefore, resend those packets as well. Inform techsupport, Registrar and RO that all stations are synched and packets uploaded. Take action on pending hold packets in your EA Inbox, for their closure. Make sure all Resident enrolment documents have been picked from EA locations, Reconcilliation done and signed off. Make sure all inactive machines are having decommissioned status at portal. Not Applicable teadiness Checklist for Refresh 1 Comments Remarks New Enrolment Agecy vi 2. Enrolment Planning 2.1 Identify Project & Technology managers who will be part of the Joint Working Group headed by the Head of the Nodal/Registrar Dept. State Nodal Officer: Name : Sabir Khan Mobile No.: ID : mufeeda.srm@gmail.com Prepare roll out plan and machine deployment plan (for at least next 15 days) with Registrar and share with UIDAI regional office/nodal officer. EAs must provide details of the companies from which they are going to hire manpower such as enrolment operators and supervisors, if hired through third parties. Take approval from UIDAI regional office/nodal officer on the deployment plan. EAs will have to demonstrate that they have certified operators, have requisite machines and hardware available to be deployed. EAs will also demonstrate that they have the requisite supervision infrastructure available. Project Manager Name - Mrs. Mufeeda Bano Mobile id - mufeeda.srm@gmail.com Technology Manager Name - Hunaid Khan Mobile Id - hunaid.srm5@gmail.com Attached As Annexure A Attached As Annexure A 2.5 Send required information (latest) to Contact Center in predefined format. 2.6 Update Enrolment Centre information on the UIDAI portal (Always Confirm latest url from your nodal officer) Fill information of approved centres only. 2.7 Ensure that Pin code data for planned enrolment locations is checked in Pin Master of Aadhaar software, and is correct and complete. Review and Report missing/incorrect Pin codes. In Progress In Progress Will be sent after receipt of Approval from RO QAMIS User Credentials created the login id is srmnsdlwb. The details will be updated before starting of the the enrolmennts after receipt of approval from NSDL e-gov. Page 1 of 3 PI ase taken a Login CR dential and ME ntion in the blank hill

staff trained on best, per UIDAI guidelines. practices to abide by UIDAI's Document Management Policy and Guidelines. 2.

10 Mechanisms to ensure data security,privacy is put in place in accordance with UIDAI security policy for EA.

11 Ensure IEC material as approved by Registrar is ready for display; Also display Name, Code, and contact number of EA Supervisor at enrolment centres. 2.

4 Sin Activity Status 2.8 Comments / Remarks Mechanism in place to abide by UIDAI Document management policy and guidelines; Centre staff trained on best practices for document management as Mechanism is in place & Center staff trained on best, per UIDAI guidelines. practices to abide by UIDAI's Document Management Policy and Guidelines. 2.9 Mechanism for Grievance Redressal and also an escalation matrix defined for Attached As Annexure B addressing issues from field/uidai/registrar Mechanisms to ensure data security,privacy is put in place in accordance with UIDAI security policy for EA. Mechanism to ensure data security, privacy is put in place in accordance with UIDAI security policy for EA Ensure IEC material as approved by Registrar is ready for display; Also display Name, Code, and contact number of EA Supervisor at enrolment centres Upgrade/procure machine hardware as per latest configuration requirement for Aadhaar client software Procure/Arrange other hardware and logistics as per latest Enrolment Centre Setup Checklist 2.14 Make sure UIDAI prescribed standard enrolment forms and Registrar forms (if any) are printed and available for distribution / pre- distributed to residents. 3. Personnel and Training 3.1 Arrange for EA Admin to attend refresh technology training provided by UIDAI. IEC material printed and ready for display in our centers. 3.2 All personnel trained in latest client software and updated on policy/process changes; Ensure trained and certified operators & supervisors undergo extensive practice for use of latest software. 3.3 All Active Operator /Supervisors information is correctly uploaded at technology portal. Mechanism is in place to maintain the credentials updated. 3.4 All blacklisted operator/supervisor are removed from enrolment operations as per stipulated timelines mentioned in the guidelines. 3.5 Staff has uniform or distinguishing garment/s to wear at enrolment centre during operational hours; Field operators deployed for collecting pre-enrolment data issued identity cards. Signed by: EA Project Manager Name Designation Signature Mrs. Mufeeda Bano Project anager Registrar Nodal Officer Name /3 16)...s 4-4 p 'fa Designation Ass', i Cr?",--e s/ Signature 1 bat /Pr,) UIDAI Nodal Officer Name 0 OKI, L -P R -.01 Designation ha.n 1 Ca a-4ets" r0 Signature t, ed,4 \

Sin Activity Status Comments / Remarks After the sign off on above sections, the EAs can continue to follow the checks listed below for their readiness. No sign 4.

2 All latest master data files like credential, bank master, Pin code master and approved documents is imported into the client. For details, refer to enrolment client administrator manual. 4.

4 Assign unique S digit station code to each client machine; Do not have duplicate station ID even for two different Registrars 4.5 Configure and Register the enrolment stations.

7 Location codes assigned for each enrolment location by the Registrar have been incorporated in client machines during station registration 4.

5 Sin Activity Status Comments / Remarks After the sign off on above sections, the EAs can continue to follow the checks listed below for their readiness. No sign 4. Technology and Process off is required for this section. 4.1 Install latest Aadhaar Enrolment Client software All latest master data files like credential, bank master, Pin code master and approved documents is imported into the client. For details, refer to enrolment client administrator manual. 4.3 EA Administrator user has a portal Password and auth code for password for client registration 4.4 Assign unique S digit station code to each client machine; Do not have duplicate station ID even for two different Registrars 4.5 Configure and Register the enrolment stations. For details, refer to enrolment client administrator manual. 4.6 The Duly signed Registrar Certificate is imported on all client stations, where Registrar packets are generated 4.7 Location codes assigned for each enrolment location by the Registrar have been incorporated in client machines during station registration 4.8 Configuring the client for encryption engine for KYR+ integration.dat file where NA Registrar has opted for encryption of their.dat file NSDL e-gov as a Registrar has opted not to generate Registrar packets from Phase II of Aadhaar Enrolments. 4.9 Install compatible VDM software provided in Aadhaar client installation folder 4.10 Disable integrated camera (for Laptop users only) in station machines 4.11 Download and install latest version of Aadhaar SFTP client from for packet upload to CIDR. SFTP Client may be installed only on those stations which will be used for data packets upload Make sure all deployed machines are active at technology portal and machines no longer used in enrolment are decommissioned as per policy Thorough testing of KYR and KYR+ applications, KYR/KYR+ integration local NA language support, pincode availibility done NSDL e-gov as a Registrar has opted not to generate Registrar packets from Phase II of Aadhaar Enrolments Ensure Operator/Supervisor/Introducer (OS!) are on boarded on the enrolment stations 4.15 Suitable Address templates to be selected in the client as per location of deployment / Registrar instructions 4.16 Working of all equipment and application at every station must be tested Request sent for VPN account creation to UIDAI RO/nodal officer for viewing MIS reports and for hold packet correction 4.18 VPN and MIS login and password received Additional section below for New EAs who are undertaking Aadhaar enrolments for the first time New EAs can ignore 1st section on decommissioning 5.1 Are you Registered as an Enrolment Agency in UIDAI database Already send request to RO- Ranchi No 5.2 With NSDL e-governance Infrastructure Limited Reg Has your Registrar attached you as an Enrolment Agency at UIDAI tech portal Are Code 814 you aware of the Local Language in which transliteration needs to be done in 5.3 client software 5.4 Have you shared your admin person's details with UIDAI tech centre Have you received auth user and auth code for client registration and portal 5.5 passwords from UIDAI tech team Have your first Operator been enrolled,aadhaar generated, certified and 5.6 Activated in tech portal Are your other Operators and Supervisors active at tech portal as per your plan of 5.7 deployment 5.8 Pre enrolment data is loaded on laptops Page 3 of 3

Grievance Escalation Matrix kumexure - IS Primary Official 1st Escalation 2nd Escalation Name : Sabir

com Address : 3rd Floor, Plot No 104A Ravidas Nagar, Near Bharat Nagar Chouraha, BHEL Road, Bhopal (MP)

Name: Durgesh Mishra Mobile No. : 9589091351 E-mail ID : hunaid.srm5@gmai1.

6 Grievance Escalation Matrix kumexure - IS Primary Official 1st Escalation 2nd Escalation Name : Sabir Khan Mobile No. : ID: mufeeda.srm@gmail.com Address : 3rd Floor, Plot No 104A Ravidas Nagar, Near Bharat Nagar Chouraha, BHEL Road, Bhopal (MP) Name: Md. Zaid Hasan Mobile No. : ID : zaidpahal@gmail.com Address : 3rd Floor, Plot No 104A Ravidas Nagar, Near Bharat Nagar Chouraha, BHEL Road, Bhopal (MP) Name: Durgesh Mishra Mobile No. : ID : hunaid.srm5@gmai1.com Address : 3rd Floor, Plot No 104A Ravidas Nagar, Near Bharat Nagar Chouraha, BHEL Road, Bhopal (MP)

Sr. No. District Name Date for Deploy the kit (Approx.) SRM Education And Social Welfare Society _NSE L e Gov.

Salar Barabazar, Murshidabad (WB) Land Mark PIN Contact Person Contact Details Code Near Rose Mary 742401 sariful islam 8820823344 2 M ursidabad

MADHUPUR, NAWDHA, DISTRICT MURSIDABAD 742121 Nawda 742121 PATH 1K CH MAN DAL 9475616819 3 Balurghta 01/07/2016 5 Shop no 46/6 Village P.O.

am n raod 722138 ASIM KUNDU 8820823344 5 Bankura 01/07/2016 5 Shop 266 / 5A D.H.

7 Sr. No. District Name Date for Deploy the kit (Approx.) SRM Education And Social Welfare Society _NSE L e Gov. Kit Deployment Plan Total No of Address Of PEC center (complete address) Deploy Kit 1 Mursidabad 01/07/ Shop no 16 Village Salar, Post - Salar Barabazar, Murshidabad (WB) Land Mark PIN Contact Person Contact Details Code Near Rose Mary sariful islam M ursidabad 01/07/ H no 202, VILLAGE AND POST. MADHUPUR, NAWDHA, DISTRICT MURSIDABAD Nawda PATH 1K CH MAN DAL Balurghta 01/07/ Shop no 46/6 Village P.O. - BIDAYPUR, FARIDPUR, BALURGHAT (WB) ASIM KUNDU Bankura 01/07/ House no 149 Village and Post - JAIPUR, District Ban kura am n raod ASIM KUNDU Bankura 01/07/ Shop 266 / 5A D.H. KOLKATA Road, Bankura I EAR JANAKALYi SAIFUL ISLAM Nadia 01/07/ KALIGOUNG BLOCK, Nadia I OROCHAND GH SOMEN BISWAS South Dinajpur 01/07/ VILL+P.0.+P.S.-KUSHMUNDI, WB, F OST OFFICE Saroj Kumar Nayak Malda 01/07/ DOMKOL, BUS STAND P.S - DOMKOL E US STAND MONIRUJJAMAN BISWAS

8 Registrar Code EA Code EA Name Alloted District Name Name of Block No of Enrollment Centres No of kits deployed Total Enrolment upto Previous day (A) Enrolment as on date (B) MI II ICAUI c-± Commulative Enrollment (A+B) Mode (PEC/SWEEP)

9 Annexure-1 Registrar Code EA Code EA Name Alloted District Name Name of Block No of Enrollment Centres No of kits deployed Total Enrolment upto Previous day Enrolment as on date (B) Commulative Enrollment (A-1-B) Mode (PEC/SWEEP) (A)

Proposed block allocation in sweep mode Annexure- ll SI No District

Welfare 2 Dakshin Dinajpur Balurghat SRM Education and Social Welfare 3

Bhagawangola - I SRM Education and Social Welfare 5 Murshidabad

10 Proposed block allocation in sweep mode Annexure- ll SI No District Block Allotted Agency 1 Bankura Hirbandh SRM Education and Social Welfare 2 Dakshin Dinajpur Balurghat SRM Education and Social Welfare 3 MaIda Habibpur SRM Education and Social Welfare 4 Murshidabad Bhagawangola - I SRM Education and Social Welfare 5 Murshidabad Bhagawangola - II SRM Education and Social Welfare 6 Nadia Haringhata SRM Education and Social Welfare /7

SUB: EA readiness Checklist for Refresh - signing off regarding.

SUB: EA readiness Checklist for Refresh - signing off regarding. To,..04,42-4 UIDAI/RO/RNC/NSR-NSDLIIWB-PEC/6-7 j 73 Government of India Ministry of Communications & IT Department of Electronics & Information Technology (DeitY) Unique Identification Authority of India,