Schedule a New Class: Build the Class Section s Container

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Julianna Hunt
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1 Schedule a New Class: Build the Class Section s Container Introduction Think of the Basic Data tab as a container. In some cases, you verify that pre-populated field values on the tab are correct. In other cases, you Look Up and/or enter accurate field values. After completing these tasks, the Basic Data container reflects each class section s essential attributes. The best practice for building class sections is to create the course container on the Basic Data tab first, and then do everything else from the Maintain Schedule of Classes interface. Directory Navigation Schedule a new course by going to Student Central>>Main Menu>>Curriculum Management>> Schedule of Classes>>Schedule New Course. 1. Populate the Academic Institution, Term, and Subject Area fields. 2. Click Search. 3. When the system returns the search results, choose the appropriate class Catalog Nbr. The Schedule New Course>>Basic Data tab opens. REMEMBER this Best Practice: It s best to schedule the first class section of a course from Curriculum Management>>Schedule of Classes>>Schedule New Course on the Basic Data tab. Then, through Curriculum Management>>Schedule of Classes>>Maintain Schedule of Classes, add and/or update data on the Meetings, Enrollment Cntrl, Reserve Cap, Note, and FSU Textbook tabs. Moreover, add more class sections only through the Maintain Schedule of Classes interface. How to Build a Course Container In the Class Sections, Class Attributes, and Class Topic areas of the Basic Data tab, populate the following fields by: manually entering correct values, OR using the Look Up feature to obtain a list of possible values from which to choose. 1

1. In the Class Sections area, enter the session in the Session field. After entering the session, the dates in the Start and End Dates fields auto-populate. WARNING!

2 1. In the Class Sections area, enter the session in the Session field. After entering the session, the dates in the Start and End Dates fields auto-populate. WARNING! It is critical to first enter the Session field s value before moving on to any other field. Entering the correct value in the Session field allows the system to accurately auto-populate other field values on the Basic Data tab. Additionally, other fields become non-editable. If after selecting a session a field becomes grayed-out it has become so by design. It is a field you do not need to edit. 2. After providing a value in the Session field, the Component field auto-populates with the first value it finds in the course catalog. 3. Validate that the Component field s value is correct. 4. The Class Type field s default value is Enrollment. Leave this value set to Enrollment when building a basic, one section course. (Alter it only when building a multi-component class.) 5. The Associated Class field s default value is 1. Leave this value set to 1 when building a basic, one section class. 6. In the Campus field, enter the campus or click the Campus Look Up button to choose from a list of possible values. After entering this value, the Location field auto-populates. 7. Validate that the value in the Location field is accurate for the value given in the Campus field. 2

3 NOTE: To change the Location field s value to reflect a different instructor location if necessary. However, never select the DISLRNMAIN or DISLRNPC location options. At this time, these values are only used on the database side of the application. 8. In the Class Attributes title bar, click View All. The Class Attributes area expands, displaying the Physical Location field. 9. Select a value for the Physical Location field. REMEMBER: The Campus value represents the campus where the student is matriculated. The Location value represents the location from which the instructor instructs, and The Physical Location value represents where the student is located during class time. 10. in the Delivery Mode field, enter the delivery mode. NOTE: For any regular course, use the 00 or In Person value for this field. If the course has a Form 2 associated with it, other delivery modes become available from the Delivery Mode Look Up. How to Include a Course Topic ID Follow the instructions below if you need to add a course topic ID to your course. Otherwise, proceed to step #11. BEST PRACTICE: Typically, it is best to add the Course Topic ID from the Maintain Schedule of Classes >>Meetings tab rather than from the Basic Data tab! From the Meetings tab, you can add a Free Format topic and choose to have that topic to appear on the students transcripts. However, to add the course topic as it appears in the Course Catalog: 1. Click the Course Topic ID Look Up button and select the course topic. 2. Select the Print Topic in Schedule check box to have the course topic appear on the schedule of classes. NOTE 1: If you go to the Meetings tab and select a Course Topic ID, and you choose to have the course topic appear on the students transcripts by selecting the Print Topic On Transcript check box, the topic also appears on the schedule of classes even though a specific check box for printing on the class schedule does not appear. NOTE 2: On the Basic Data tab, the Equivalent Course Group area is currently an unimplemented feature. Do not use the field or check box in this area. 11. If you haven t already done so, in the Basic Data tab s Class Attributes area, click View All (found in the Class Attributes title bar). 3

4 12. The Funding field s default value is State Fundable. (To change this default, see the crosswalk table in Appendix D for correlations between legacy codes and new attribute values.) 13. Do not change the value in the IAF Reportable field. This value derives from the course catalog and is correct as it is. 14. The Course Type field s default value is Standard. (To change this default, see the crosswalk table in Appendix D for correlations between legacy codes and new attribute values.) How to Add Service Learning Attributes Follow the instructions below to add service learning attributes to a course. Otherwise, proceed to step # To add service learning attributes to a class, do so in the Class Attributes area by clicking the Plus (+) button. A new attribute row appears. 2. In the Course Attribute column, click the Look Up button and select SRVL (Service Learning). CAUTION! Never select the HONR (Honors) option. At this time, this value is used only on the database side of the application. 3. In the Course Attribute Value column, click the Look Up button and select OPTIONAL or REQUIRED as appropriate. 4. To assign service learning hours, click the Plus (+) symbol to add a new attribute row. 5. In the Course Attribute column, click the Look Up button and select SRVH (Service Learning Hours). 6. In the Course Attribute Value column, click the Look Up button and select the appropriate range of hours. 15. Click Save. The Class Section field s value changes from NEW to a numeric value, and a Class Nbr (formerly called the reference number) is assigned. WARNING! Attempting to go to another tab before saving can result in an error message appearing, or in data loss. REMEMBER: After building the first iteration of the course, make all subsequent additions or adjustments from Maintain Schedule of Classes. 4

5 Summary The information saved on the Basic Data tab creates a class section s container. The container holds a class section s most essential attributes, including but not limited to the session, component type, instructor s location, students location, and delivery mode. It is critical to enter the Session field s value first before moving to any other field. Entering the correct value in the Session field allows the system to accurately auto-populate other field values on the Basic Data tab. The best practice for course building is to create the course container in the Basic Data tab first, and then do everything else from the Maintain Schedule of Classes interface. For example, after building the first section of ENC 1101, build all of the other sections whether it s one section or one hundred sections from the Maintain Schedule of Classes interface. CAUTION! The Maintain Schedule of Classes and Schedule New Course interfaces are identical. When switching to the maintenance environment to create new sections, go to the Basic Data tab and click the Plus (+) button to create a NEW section of the class. If you don t create a new section, values that you didn t intend to alter are changed. 5

Class Scheduling- Basics

Class Scheduling- Basics Oct 2006 Rev 2 Maintain Schedule of Classes Class Scheduling - Basics Class Scheduling- Basics This course explains how to maintain a schedule of classes in PeopleSoft 8.9 Student