Setting up your Campaign In The Cloud ipad.

Transcription

1 Setting up your Campaign In The Cloud ipad. Setting up your ipad to effectively use your Campaign In The Cloud content involves two phases: Phase One is setting up an online Dropbox account and populating it with the desired content from your Campaign in the Cloud web site. Phase Two is adding the appropriate apps to your ipad, and then connecting them to your newly established (or existing) Dropbox account, and then properly downloading documents that you wish to reside locally on the ipad. Phase One: Setting up and populating your online Dropbox account. Step One: Go to and set up an account (free). If you already have an existing Dropbox account, skip this step. Step Two: Create a set of folders for the documents and presentation files you wish to have resident on your ipad. The main files would be the meeting presentation PPT decks and any preferred videos you would plan to use. You won t need all of the handouts, FAQ forms, etc., as you would most likely print those off from your computer in advance of use for physical distribution. Here is a picture of one suggested way to organize a set of folders. If you have more than one union, you could nest each set in its own union master folder. Step Three: Access your Campaign in the Cloud web site and download all of the documents and files you wish to upload to Dropbox. Step Four: Move the files you just downloaded to the appropriate Dropbox folder. Make sure your local Dropbox folder is set to synch to your cloud Dropbox folder (account). Phase Two: Setting up and populating your ipad. Step One: On your ipad, click on the App Store icon. Search for and install the Dropbox app (free). Open Dropbox and log into the account you set up online in Phase One. Verify you have logged into your account (look for the folders and documents you uploaded in Phase One).

2 Step Two: Go back to the home screen and click on the App Store icon again, and this time search for and install the Microsoft PowerPoint app (free). Now here is the tricky part! There are two ways to open the files from your Dropbox folders into Powerpoint, but only ONE of the options will download the file to your ipad so that it is accessible when your ipad is not connected to the internet. If you will always have access to the internet when using the ipad, then it doesn t matter if the files are resident on the ipad and you can use Option 1. But if you need files available when internet access is not available, then follow Option 2. Step Three: Opening your documents and files OPTION ONE opening docs using internet access in PPT From your ipad home menu, select the PPT icon. On the upper left side of the screen, you ll see the menu for your files and documents. One of those menu options is your Dropbox account (MS PPT has integrated with Dropbox). If you click on that menu option you should see your dropbox folders, and can open files from there (you may have to log into your Dropbox account the first time to connect the two apps). This is the quick way to open any file or document you have in Dropbox within PowerPoint. OPTION TWO setting up documents to be able to be opened without internet access The first time you do this, you will need to be connected to the internet. From your ipad home menu, select the Dropbox icon. Select a file or document you would like to open/download to your ipad. Once you click on the document, you will see a menu icon in the upper right portion of the screen that looks like a small box with an arrow pointing out of the top this is the icon to open or send the document somewhere. When you click that icon, you will be given some choices of where you would like to send or with what app you would like to open the document. Select the PPT app. The document will then open in PPT, AND, when you go back to the menu for your files and documents in the PPT app, you will also now see this file available to select, whether online or not. You have now successfully moved the document to reside on your ipad. Below is a pictorial representation of these two options. OPTION ONE opening docs using internet access in PPT From your ipad home menu, select the PPT icon. On the upper left side of the screen, you ll see the menu for your files and documents. One of those menu options is your Dropbox account. Once you have clicked on that menu option you should see your dropbox folders, and can open files from there. FIGURE 1

3 Figure 1 OPTION TWO setting up document to be able to be opened without internet access via Dropbox From your ipad home menu, select the Dropbox icon. Select the file or document you would like to open/download to your ipad. FIGURE 2, 3 & 4 Figure 2

4 Figure 3 Figure 4 Once you click on the document, you will see a menu icon in the upper right portion of the screen that looks like a small box with an arrow pointing out of the top this is the icon to open or send the document somewhere. FIGURE 5 When you click that icon, you will be given some choices of where you would like to send or with what app you would like to open the document. FIGURE 6 Figure 5 Figure 6

5 Select the App icon (FIGURE 6), then select the PPT app. FIGURE 7 The document will then open in PPT (FIGURE 8), AND, when you go back to the menu for your files and documents in the PPT app, you will aso now see this file available to select in Recents, whether online or not. FIGURE 9 Figure 7 Figure 8 Figure 9