COMPUTER LITERACY UNIT TWO MICROSOFT EXCEL 2000

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2 COMPUTER LITERACY UNIT TWO MICROSOFT EXCEL 2000 CHAPTER FOUR VIEWING AND PRINTING CHAPTER FIVE FORMULAS AND FUNCTIONS CHAPTER SIX ADDING CHARTS AND PICTURES Editor: Page Layout: Alan Christopherson, M.S. Dawn M. Tessier, B.A. MMIII Pathway Publishers, All Rights Reserved Pathway Publishers is a trademark pending registration in the U.S. Patent and Trademark Office Portions of this content are MCMXCIX by Individual Software, All Rights Reserved Professor is a trademark of Individual Software Inc. Microsoft, Windows, Word, Excel, Frontpage, Outlook, PowerPoint, Access, are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All rights reserved. LIFEPAC, Pathway Publishers, and Alpha Omega Publications are not affiliated with Microsoft Corporation. Pentium is a registered trademark of Intel Corporation. All rights reserved. Alpha Omega Publications, Inc. is a registered trademark LIFEPAC is a registered trademark of Alpha Omega Publications Inc.

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4 CHAPTER FOUR VIEWING AND PRINTING Chapter Introductions & Objectives Topic One Viewing the Worksheet Topic Two Splitting and Freezing a Worksheet Topic Three Adding Headers and Footers Skill Challenge 4A Let s Review Topics Topic Four Working with Page Setup Topic Five Setting a Print Area Topic Six Using Print Preview and Printing Skill Challenge 4B Let s Review Topics Self Test Chapter

5 Chapter Four Viewing and Printing Similar to other computer files, spreadsheets can be printed out and presented in a variety of formats, from lists of figures to graphs and charts. Spreadsheets are easy to revise. Once you have input the figures or formulas, you can change them as required and resave the file. It is wise to use print preview before printing. This can save time, trouble and expense because you can see how the worksheet is going look on paper. In Excel you can print the entire sheet or print a specific selection of the data. Page breaks within the worksheet, allow you to select the row that you want to appear on the top of a printed page. Excel also provides some options that improve the onscreen viewing of the worksheets. Columns and/or Rows can be hidden from view. Worksheets can be split so that the top part of the screen shows one portion of the sheet and the bottom another. You can freeze panes so that column headers remain in view as you scroll through the worksheet. Like many computer files, headers and footers can be added to Excel worksheets. Chapter 4 Objectives 1. Use the Full Screen command. 2. Hide columns or rows with the Hide command. 3. View a worksheet at different sizes with the Zoom box. 4. Control information in areas of large worksheet by splitting or freezing. 5. Choose how pages will print from the Page Setup dialog box. 6. Select page options from the Page Setup dialog box. 7. View how pages will be printed using Print Preview. 8. Confirm printer settings before printing with the Print dialog box. 9. Insert information into headers and footers with the Headers and Footers tool bar. 2

6 CHAPTER FOUR VIEWING AND PRINTING Answer the following questions as you work through the Excel 2000 tutorial. Topic One Viewing the Worksheet 4.1 You can view a worksheet screen, columns or rows, in on important information and more. 4.2 Normal view includes the bar, menu bar, and the formula bar. 4.3 Screen hides the formula bar, the Standard and Formatting toolbars, and the status bar. 4.4 Full Screen includes the menus, scroll bars, and allows you to view more rows on the worksheet. 4.5 You can return to Normal view by clicking Screen on the Full Screen toolbar or choose Full Screen from the menu. 4.6 You can hide individual or, or ranges of and. 4.7 To hide a column or row, first - it, then select from the shortcut menu. 4.8 Excel indicates the hidden column with a between the two columns where the item is hidden. 4.9 To display hidden columns, you must first the headings on both sides of the hidden area, then click the menu, highlight and select Unhide You can hide a row by right-clicking its row You can use Excel s box to increase or decrease the amount of information displayed. 3

7 4.12 To change the amount of information displayed on screen, click the Zoom - arrow and choose the level you want to view If you want to view a level that is not offered on the drop-down list, - inside the Zoom box to select the text, then type a new percentage and press enter. Topic Two Splitting and Freezing a Worksheet 4.14 To avoid scrolling back and forth when you want to view two areas of your worksheet, you can split your worksheet into different window panes and Excel provides a box at the top of the scroll bar and at the right end of the scroll bar that you can use for splitting your worksheet into different panes To split the window horizontally, position the cursor over the split box at the top of the scroll bar and when the cursor turns to a split, drag the split box down to the where you want the split When a worksheet is split horizontally, you can use the top bar to move up and down in the top pane and the lower bar to move up and down in the bottom pane. 4