Security Enhancements Sage Pastel Accounting Version 14 Build

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1 Security Enhancements Sage Pastel Accounting Version 14 Build Information about Passwords The upgrade you are about to install includes important changes that will affect the way you access and manage access to your financial data. The following changes have been made to the security in Pastel software products: 1. A password is mandatory and even if you did not make use of a password before, you must make use of a password when accessing your Pastel data from now onwards. 2. When choosing your new password, you will have the option of making use of Strong Password Validation. Strong Password Validation a password must be at least 8 characters and include at least one of each of the following: Upper Case Lower Case Number Special Character Examples of strong passwords: P@ssword1 Pa$$word2 Passw0rd# 3. If you did make use of passwords prior to this upgrade, you will be prompted to provide additional information in case you forget your password. 4. In order to generate a password reminder in case you forget your password, you will be required to choose the following: A username A security question An answer to the security question Examples of security questions: My first pet s name My mother s maiden name My best friend s name 5. Please also see the Tips & Tricks section at the bottom of this document for some tips on how to set up and manage your passwords.

2 Step 1 Accessing your Pastel data without a password When accessing your company for the first time after installing Sage Pastel Accounting Version 14, the following screen will display: In this case, no password was in use and you will now be required to choose your new password. If you feel that applying Strong Password validation is not required, you may remove the option to Force Strong Passwords (only accessible by the Supervisor user). Enter the password you have chosen for yourself and confirm that it is correct. In case you forget your password in future, you will be able to make use of the Forgot Password feature. Pastel will allow you to reset your password only if you provide the correct answer to a security question linked to your username. You therefore need to choose a username along with a security question and answer.

3 Step 2 Accessing your Pastel data with an existing password If you did make use of passwords to protect your data prior to this upgrade, you still need to complete the new security setup. If you are the Supervisor user logging in for the first time after the upgrade, you must first choose whether or not to apply Strong Password Validation.

4 Step 3 Accessing your Pastel data as a non-supervisor user If you are not a supervisor and the supervisor has not yet logged into Sage Pastel to make a selection on the Force Strong Passwords option, the default that will be applied is normal passwords. You will be prompted to set up your user name and password as indicated below, making use of a normal password.

5 Step 4 Accessing your Pastel data after completing the new password setup After completing the new password setup, you may now access your data by entering the correct password on the Login screen. Step 5 What if I forget my password? If you do forget the password you have chosen, you will be able to select the Forgot Password option. Once you enter your username, the security question linked to your user profile will display. If you enter the correct answer to the security question, your password will be displayed.

6 Step 6 Changing your password It is advisable to change your password regularly. To change your current password, you can select the Change Password option when logging into Sage Pastel Accounting. This screen will allow you to select a new password and also offer you the opportunity to change your security question.

7 Tips & Tricks It is your responsibility as an employer, to ensure that your employees information is protected, along with your company information. Here are a few tips, which accompanies the new passwords, to assist in making your accounting information more secure. - Strong Passwords Ensure that your password is sufficient in both length and versatility. - Do not write down your password on a piece of paper. - Do not use your password as a security question. - Do not use personal information about yourself that someone who knows you could guess (e.g. favorite movie, birthday, etc.) - Use different passwords for different systems. - Password-protect your backups. This can easily be done in Sage Pastel by going to Setup Company Parameters. - If you are working on a network, ensure that only the necessary people have access to the relevant payroll information, backup folders, etc. - Change your password regularly. - Do not share your password with anyone. - If you are a supervisor on Sage Pastel and you wish to change your selection on the Force Strong Passwords option, you can do so by going to Setup Company Parameters.