REQUEST FOR QUOTATION (RFQ 17/005)

Transcription

1 REQUEST FOR QUOTATION (RFQ 17/005) Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment Date of issue: Tuesday, 31 st October 2017 Closing Date and Time: Contact details: Category Wednesday, 15 th November 2017 at 5 PM COB Quotations and enquiries must be submitted via only and sent to; procurementpanel@nexteinstein.org Always indicate the RFQ number with your submission IT Equipment Please quote your lowest price on the item/s listed below and submit personally your SEALED QUOTATION not later than 5:00 pm on November 15, 2017 at procurementpanel@nexteinstein.org 1. PURPOSE AND SCOPE: The African Institute for Mathematical Sciences is soliciting to establish a contract for the one time purchase Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment. 2. GENERAL REQUIREMENT a) Late submission of quotation shall not be accepted. b) Bids exceeding the ABC shall be disqualified. c) The lowest bidder shall be informed immediately and shall be asked to submit additional requirements within three days after the opening of bids or during post qualification. d) Award of contract shall be made to the lowest quotation, and complies with the minimal specifications and other terms and conditions as stated in the RFQ. e) Terms of Payment shall be made through check payable to the supplier. f) The AIMS reserves the right to change individual quantity of each items specify in the RFQ. g) The AIMS reserves the right to reject any or all bid proposals, or declares the bidding a failure, or not to award the contract, and makes no assurance that a contract shall be entered into as a result of this invitation. h) Quotation need to be submitted by using the technical specification listed in Annex A. 3. PAYMENT: Vendor shall accept payment in accordance with the payment procedures of the Rwanda. Payment in advance is permitted under this Contract. 1

2 4. DELIVERY AND RETURN: 4.1 Shipment and Delivery: Vendor shall ship the Desired Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Desired Items within 15 working days after receiving a purchase order or notice to proceed. Desired Items must be delivered to Secretariat offices site in KACYIRU (Near to SOS National Office) 4.2 Late Delivery: AIMS placing the order under this Contract must be notified in writing if the shipment of the Desired Items will be delayed for any reason. Any delay in delivery that could cause harm will be grounds for cancellation of the Contract, and/or obtaining the Desired Items from a third party. 4.3 Return of Unacceptable Items: If AIMS deems the Desired Items to be unacceptable, the Desired Items shall be returned to Vendor at Vendor s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit AIMS to arrange for the return and reimburse AIMS for delivery expenses. 5. Miscellaneous 5.1 Inquiries: Inquiries regarding specifications of this RFQ must be submitted in writing to the contact named below with the exception of questions regarding the bid submission which may be oral. The deadline for written inquiries is November 8 th, 5:00 p.m. All inquiries must be addressed to: procurementpanel@nexteinstein.org After this RFQ has been released, no contact between the Vendor and the AIMS, other than the individual listed above, for purposes relating to this RFQ, is permitted. Violation may result in rejection of the bid. 6.2 Schedule of Events: Vendors Written Questions Submission Deadline November 8 th, 2017 Vendors Submission Deadline November 15 th, 2017 Selection Notification November 22 th, :00 PM 6. Quotation Form(Annex B): The attached Quotation form needs to be completed and signed. Suppliers shall return the completed and signed Quotation form with their quotation Note: This is not a Purchase Order. 2

3 ANNEXE A: TECHNICAL SPECIFICATION Desktop Dell OptiPlex 9020 Micro PC -15- Processor: 4 rd generation Intel Core i Processor (Quad Core, 8MB, 8T, 3.4GHz, 65W) Operating System: Ubuntu 16. Hard drive: One (1) TB SSD Hard Drive Memory: 16 GB Dual Channel DDR3 SDRAM at 1600MHz Graphics: Integrated Intel HD Graphics 4600 LAN Card: Integrated Intel I217LM Ethernet LAN 10/100/1000 Wireless: wireless M ac card Format: Micro Standard I/O Ports : 6 USB 3.0, 45 - RJ Network Connector, VGA, DisplayPort;,GHS Front, Mic-in Front re-taskable to headphone External Antenna Optional, DisplayPort/HDMI/Serial+PS2 Optional Warranty: One (1) year on parts and services, and pickup and return service Accessories Dell OptiPlex Micro All-in-One Mount for E-Series Displays Dell Wireless Keyboard & Mouse KM714 Dell OptiPlex Micro Dual VESA Mount

4 Monitor Dell Ultra Sharp 32 UltraHD Monitor UP3214Q -20-4

5 Laptop Dell Precision 6000 M6700 Processor: 4 rd generation Intel(R) Core(TM) i7-6500u 2.50GHz Operating System: Ubuntu Hard drive: 512GB SSD 6Gb/s Memory: DIMM16GB 1866MHz Optical Drive: DVD+/-RW Display Options: 14" HD+(1920x1080) Wide View: anti-glare, LEDbacklit Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated memory Networking: integrated intel 82579M/v10/100/1000 Gigabit Ethernet Dell Wireless 1540( a/n dual band high speed Wi-Fi half Mini- Card) Bluetooth: Dell Wireless 380 Bluetooth 4.0 Standard I/O Ports: 2 - USB 3.0, 1 DisplayPort,1 - Wireless switch, 1 VGA, 1 - RJ-45, 1 - esata / USB 2.0, 1 HDMI, 1 - Lock Slot, 2 - USB IEEE 1394, 1 - Microphone,1 Headphone,1-10-in-1 media card reader, 1 - SmartCard reader, 1-54mm ExpressCard slot Multimedia: Dual integrated high quality speakers and dual integrated noise cancelling digital array microphones standard, FHD video webcam Battery Options: 9-cell (97Wh) with Express Charge ; Warranty: One (1) year on parts and services, and pickup and return service -10-5

6 Dell Latitude E Processor: Intel Core i7-6600u (Dual Core, 2.6GHz, 4M cache, 15W) Operating System: Ubuntu Hard drive: 512GB SSD SATA 6Gb/s Memory: 16GB (2X8GB) 2400MHz DDR4 Memory Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated memory Networking: Intel Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet; Bluetooth: Dell Wireless 380 Bluetooth 4.0 Battery Options: 9-cell (97Wh) with Express Charge ; Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone, Microphone, 10-in-1 media card reader, HDMI, RJ-45 Display: 14" QHD (2560x1440) Touch, Corning Gorilla Glass NBT, camera/mic, Multimedia: Dual integrated high quality speakers and dual integrated noise cancelling digital array microphones standard, FHD video webcam Chipset: Mobile Intel QM77 Express Warranty: One (1) year on parts and services, and pickup and return service 6

7 Dell latitude Processor: Intel Core i5-7200u (Dual Core, 2.6GHz, 4M cache, 15W) Operating System: Windows 10 Home, 64-bit Hard drive: One (1) TB SATA Hard Drive 7200 rpm Memory: 8GB, DDR4-2400MHz DDR4, (1x8G) Graphics: NVidia GM108M [GeForce 930M] Wireless: Qualcomm Atheros Killer N1525 Wireless-AC Display: 15.6" UltraSharp FHD IPS (1920x1080) Wide View Anti- Glare LED-backlit w/prem Pn Grnt, Non-touch Networking: Intel Dual-Band Wireless-AC 8265 Wi-Fi + BT 4.2 Wireless Card +Bluetooth 4.1, RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet; Bluetooth: Dell Wireless 380 Bluetooth 4.0 Multimedia: Dual integrated high quality speakers and dual integrated noise cancelling digital array microphones standard, FHD video webcam Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone, Microphone, 10-in-1 media card reader, HDMI, RJ-45 Chipset: Mobile Intel QM77 Express Battery Options: 9-cell (97Wh) with Express Charge ; Warranty: One (1) year on parts and services, and pickup and return service 7

8 Dell latitude Processor: Intel Core i5-7200u (4M Cache, up to 3.1 GHz) Operating System: No OS Hard drive: One (1) TB SATA Hard Drive 7200 rpm Memory: DIMM 8Gb 2133MHz DDR4 (1x8G) Optical Drive: DVD-ROM Graphics: NVidia GM108M [GeForce 930M] Wireless: Qualcomm Atheros Killer N1525 Wireless-AC Bluetooth: Dell Wireless 380, Bluetooth 4.0 Display: LCDs 14 FHD (1920x1080) Wide View Anti-Glare Battery Options: 9-cell (97Wh) with Express Charge ; Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone, Microphone, 10-in-1 media card reader, HDMI, RJ-45 Chipset: Mobile Intel QM77 Express Multimedia: Dual integrated high quality speakers and dual integrated noise cancelling digital array microphones standard Networking: Intel Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet; Warranty: One (1) year on parts and services, and pickup and return service 8

9 Server Dell PowerEdge R930xd Rack Server Processor: 2x Intel Xeon E v4 2.1GHz,40M Cache,8.0GT/s QPI 22C/44T,HT,Turbo (115W) DDR4 1:1 MaxMem 1866Hz Chassis: 2.5" Chassis with up to 8 Hard Drives Format : 2 U Rack Operating System: No OS Hard drive: 1.2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive, 800Gb SAS SSD HDD GPU Card : NVIDIA Tesla Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x8 Data Width Optical Drive: 16X DVD+/-RW drive Internal Controller: PERC H330, PERC H730P Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter Network : Intel Ethernet I350 QP 1Gb Server Adapter Power : Redundant power supplier 750W, 1:1 USB Keyboard and USB Mouse Warranty: 3 Year ProSupport and NBD On-Site Service

10 Dell PowerEdge R730xd Rack Server Processor: 2x Intel Xeon E v4 2.6GHz,40M Cache,9.60GT/s QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz Chassis: 2.5" Chassis with up to 8 Hard Drives Format : 2 U Rack Operating System: No OS Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive Gb SAS SSD HDD GPU Card : NVIDIA Tesla Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x6 Data Width Optical Drive: 16X DVD+/-RW drive Internal Controller: PERC H330, PERC H730P Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter Network : Intel Ethernet I350 QP 1Gb Server Adapter Power : Redundant power supplier 750W, 1:1 USB Keyboard and USB Mouse Warranty: 3 Year ProSupport and NBD On-Site Service

11 Dell PowerEdge R740xd Rack Server Processor: 2x Intel Xeon E v4 2.6GHz,40M Cache,9.60GT/s QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz Chassis: 2.5" Chassis with up to 8 Hard Drives Format : 2 U Rack Operating System: No OS Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive 800Gb SAS SSD HDD GPU Card : NVIDIA Tesla Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x6 Data Width Optical Drive: 16X DVD+/-RW drive Internal Controller: PERC H330, PERC H730P Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter Network : Intel Ethernet I350 QP 1Gb Server Adapter Power : Redundant power supplier 750W, 1:1 USB Keyboard and USB Mouse Warranty: 3 Year ProSupport and NBD On-Site Service

12 Storage Dell EqualLogic PS4100X Array -1- Hard drive: 2 TB 10K RPM SAS 12Gbps disk drives Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter -10- Dell SCv Hard drive: 2Tb GB 10K RPM SAS 12Gbps disk drives Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter -10- HDD USB To -10- USB Flash 3.0 8GB 12 USB Flash GB 2 12

13 Printer/Scanner/Camera/Projector HP LaserJet Pro 400 M451dn -2- HP Scanjet G3110 Scanner or very similar 1 Canon XF200 HD Camcorder B&H # CAXF200 MFR # 9593B002 INCLUDES FREE Rode VideoMic with Rycote Lyre Suspension System Canon BP-975 Intelligent Lithium-Ion Battery Pack (7350 mah) 1920 x 1080, 1/2.84" CMOS Sensor 20x Zoom with Zoom, Focus, Iris Rings 50Mbps MPEG-2 & 35Mbps MP4 Recording 4:2:2 Color Sampling 23.98/29.97p, 59.94i/p Dual CF & Single SDXC Card Slots Dual XLR Inputs, 4-Channels of Audio Orientable Hand Grip HDMI, WiFi & Ethernet LX900 Color Label Printer Print Method: Thermal inkjet with Primera Imaging Perfection enhancements Print resolution : Up to 4800 dpi Inks: Individual ink cartridges for Cyan, Magenta, Yellow and Black Colors: 16.7 million Label Design : BarTender UltraLite Primera Edition included. Can also be used with most other popular label design Power: VAC, 50/60 Hz, 60 watts Logitech HD Pro C Full HD 1080p video calling (up to 1920 x 1080 pixels) with the latest version of Skype for Windows* 720p HD video calling (up to 1280 x 720 pixels) with supported clients Full HD video recording (up to 1920 x 1080 pixels) with a recommended system** 13

14 Logitech Fluid Crystal Technology H.264 video compression* Carl Zeiss lens with 20-step autofocus Built-in dual stereo mics with automatic noise reduction Automatic low-light correction Logitech G230 Stéréo Gaming Headset 15 14

15 Copier Color imagerunner C Color Copies Per Minute 28 Black/White Copies Per Minute Auto Duplex (2 Sided Copying) Auto Document Feeder (RADF) Electronic Sorting (2) 550 Sheet Paper Drawers Paper Sizes: 5-1/2 x 8-1/2 to 12 x 18 Network Print/Scan Matching Cabinet Z1-Stapler Finisher (Optional) Y1-Stapler Finisher (Optional) Saddle Stitch Finisher (Optional) Punch (Optional) Universal Send (Optional) Fax (Optional) Or Canon imagerunner ADVANCE C3330i 30 pages per minute colour/black Duplex document feeder Maximum cassette paper size A3+ (305mm x 457mm) Maximum bypass paper size SRA3 (320mm x 450mm) 2x 550 sheet cassettes 100 sheet manual feed Duplex Copy, print, and color scanning Scan to SMB / FTP / Searchable PDF Secured printing Adobe PostScript 15

16 Networking Dell Networking H1048 Off 2 48 Port GbE nominal frequency 1 GHz Dell Networking N3000 Series Switches 2 8 x 10GbE 1x SFE Dell Networking N4032F Series Switches 2 24 x 10GbE 1x SFE Dell Networking N4032F Series Switches 2 8 x 10GbE 1x SFE Dell SonicWALL TZ300 2 Dell SonicPoint AC 2 Cisco Catalyst Gigabit Ethernet Switch 2 8 x 10GbE 1x SFE ExtremeSwitching X670-G2-48x-4q 2 16

17 Other IT Equipment Armoire RACK, Schneider / Legrand x800 2 Wireless Mouse + Keyboard 15 Switch kvm usb 4 ports 2 Multiprise Rack 6 HDMI to VGA convertissor 2 Logitech - Presentation Pointer - Black 2 Model: SKU: Laser - Wireless - Radio Frequency - Black - USB 17

18 ANNEXE B: RFQ Quotation Form Quotation for must be completed in English, signed and returned to AIMS prior the indicated closing date/time. The quotation must be in accordance with the instructions contained in this request. The undersigned, having read the term and conditions of Quotation No 17/005 set out in the attached document, hereby offers to supply the services specified in the RFQ at the price quoted, in accordance with any specifications stated and subject term to the Term and Condition set out or specified in the document. Signature Date Name and Title: Company Address: Tel No: Amount Offer Payment term 30 day accepted 18

19 PREVIOUS EXPERIENCE FORM ANNEXE C Description of goods/services/works Country Total amount of Contract Contract identification and title and contact detail client Year project was undertaken Authorized signature Date 19