Arkansas City Public Schools USD 470. Technology Purchases RFP September 2018

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1 Arkansas City Public Schools USD 470 Technology Purchases RFP September 2018 Administrative Office: Technology Office: Overview Arkansas City Public Schools USD 470, to be referred to as USD 470 or the district in this document, is soliciting Request For Proposals (RFP) for the items listed in this document. The District is seeking the best solution to meet our 1 to 1 initiative. Reliability, affordability, and durability will all be considered. A vendor may submit an RFP response for any or all of these items. All RFP responses should include all costs including hardware, software, billable time, supplies, and any other cost associated with the particular item. In addition, each item may have requirements for supporting documentation to validate the vendor can meet the district s expectations. These RFPs, in hard copy, must be clearly marked Technology Purchases RFP September 2018, USD 470 and received by Jeri Crumbliss, Director of Business and Operations, by 2:00 p.m. on September 19, 2018, to be considered in this process. Any entry that is received after this date and time will not be considered. USD 470 will review each RFP response and score each RFP response based on a predefined assessment criteria. As a result, items such as solution price, company experience, ability to achieve desired service levels, references, capacity of proposed technologies, solution interoperability, and project delivery methodologies may be considered in the final decision. In the event the primary selection cannot provide the products or services an alternate company will be used. All companies will be notified of selection. Upon selection, the company will work with district staff to begin project plan development and define deployment timelines. All products and services will be expected to be delivered at the price indicated in the RFP. All contracts and supporting documentation will be approved by both parties before any costs are incurred or work is performed. Contracts may be reviewed by district counsel and any contract terms that are not acceptable by the district may be grounds for dismissing the selected vendor. A vendor neutral approach is taken for this project, there are no specific vendor requirements for hardware or software, but any solution must meet the requirements listed in the project. Brand-specifications must correspond to current inventory and technical compatibility. Lack of required functionality is not acceptable. Any solution must be interoperable with a wide variety of other solutions. Page 1

2 USD 470 Arkansas City Public Schools reserves the right to reject any and/or all proposals in response to this request. Force Majeure is in effect. Items for this RFP - Brands and models are listed for comparison purposes. Comparable models will be considered. Item Description - Minimum Specifications Quantity Interactive Projectors Minimum specifications: 3500 Lumens of color and white brightness, able to share with multiple devices including Chromebooks, extreme short throw able to project 100 image from 11, lamp lasts up to 10,000 hours, versatile connectivity, built in speaker and microphone input. Example: Epson- Brightlink 695Wi 30 Interactive Projector Wall Mounts Document Cameras Wall mount for the Interactive projector bid upon. Example Epson ELPMB46 - wall mount 30 10x digital zoom plus 12x optical zoom HD 1080p output resolution HDMI digital connectivity for high-definition video built-in microphone and included software; one-touch A/V recording 30 frames per second (fps) at a 1080p frame rate supports SD cards and computers easily pause and/or resume the image Example: Epson D-21 Document Camera 30 Processor - 7th Generation Intel Core i7-7700hq Processor (2.80GHz 6MB) - Operating system Windows 10 Pro - Graphics NVIDIA GeForce GTX GB - 16 GB Ram - HD 500 GB SSD - Display 15.6 inch - Connectivity AC Wireless (2 x 2) + Bluetooth 4.1 Example: Lenovo Legion Y PC Laptop ipads ipad Wi-Fi 32GB - Gold 250 Conventions Throughout this document technical terminology or jargon may be used to describe a solution, technology, or organization structure. All effort has been made to use a common vernacular that is commonly accepted in the IT industry. If there is confusion about the meaning of a particular term, questions can be submitted to Bob Squires, Director of Technology. In no way will responses to these inquiries postpone or change the due date for proposals. Responses to this RFP must be submitted in hard copy to Jeri Crumbliss, Director of Business and Operations by 2:00 p.m. on September 19, (Responses may also be submitted electronically to Bob Squires, Director of Technology, however hard copy responses must be submitted by the specified date and to be eligible for consideration.) Value-added components may be offered if desired. Only complete responses will be considered, omissions or errors will be the responsibility of the respondent. Please use the Cost Form located at the end of this document in submitting item costs. Page 2

3 Contact Information Bob Squires Jeri Crumbliss _ Director of Technology USD 470 Director of Business and Operations USD North 8 th St Greenway Arkansas City, Ks Arkansas City, Ks Evaluation Rubric Page 3

4 Cost Form for RFP (Shipping and/or freight must be included.) Item Description - Minimum Specifications Quantity Unit Price Total Interactive Projectors Interactive Projector Wall Mounts Document Cameras PC Laptop ipads Minimum specifications: 3500 Lumens of color and white brightness, able to share with multiple devices including Chromebooks, extreme short throw able to project 100 image from 11, lamp lasts up to 10,000 hours, versatile connectivity, built in speaker and microphone input. Example: Epson- Brightlink 695Wi 30 Wall mount for the Interactive projector bid upon. Example Epson ELPMB46 - wall mount 30 10x digital zoom plus 12x optical zoom HD 1080p output resolution HDMI digital connectivity for high-definition video built-in microphone and included software; one-touch A/V recording 30 frames per second (fps) at a 1080p frame rate supports SD cards and computers easily pause and/or resume the image Example: Epson D-21 Document Camera 30 Processor - 7th Generation Intel Core i7-7700hq Processor (2.80GHz 6MB) - Operating system Windows 10 Pro - Graphics NVIDIA GeForce GTX GB - 16 GB Ram - HD 500 GB - Display 15.6 inch - Connectivity AC Wireless (2 x 2) + Bluetooth 4.1 Example: Lenovo Legion Y ipad Wi-Fi 32GB - Gold 250 Page 4

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