ActvMonitorSystem.dnax Extension ID: c-aa93-493b-b7b3-71d967c2cb6e. Employee Activity Monitoring

Transcription

1 ActvMonitorSystem.dnax Extension ID: c-aa93-493b-b7b3-71d967c2cb6e Employee Activity Monitoring

2 , Inc. or its affiliates. All rights reserved. This work is confidential and its use is strictly limited. Use is permitted only in accordance with the terms of the agreement under which it was furnished. Any other use, duplication, or dissemination without the prior written consent of, Inc. or its affiliates is strictly prohibited. The information contained herein is subject to change without notice. Except as specified by the agreement under which the materials are furnished,, Inc. and its affiliates do not accept any liabilities with respect to the information contained herein and is not responsible for any direct, indirect, special, consequential or exemplary damages resulting from the use of this information. No warranties, either express or implied, are granted or extended by this document. is a registered trademark of, Inc. Other brands and their products are trademarks or registered trademarks of their respective holders and should be noted as such. Employee Activity Monitoring 2

3 Overview: Employee Activity Monitoring is a robust DNAapp that enables users to monitor, review, and approve/reject user-defined categorization of employee activities. This application displays maintenance activities that have occurred based upon user defined criteria such as Status, Group and Categories, date range and employees designated to that group. This application also allows users to identify employees who are not linked to an activity user group that have performed the specified maintenance activities within the user defined date range. This application consists of a batch program PG_AMSACTVUPDATE.SQT that will delete orphaned records in the OSIEXTN. AMSACTVUPDATE table. This program will check the OSIEXTN tables against OSIBANK.ACTV table using Activity Number as the search key. If the Activity Number exists in OSIEXTN.AMSACTVUPDATE table and not in OSIBANK.ACTV table then the records from OSIEXTN. AMSACTVUPDATE table will be purged. Following tables are created by this application in the OSIEXTN schema: AMSACTVCAT AMSACTVGRP AMSACTVGRPCAT AMSACTVGRPCATTBL AMSACTVGRPEMPL AMSACTVREVIEW AMSACTVSEARCH AMSACTVSTAT AMSACTVUPDATE AMSCODEVALUEREL AMSNOTE AMSTBLCOLALIAS Key Benefits: Easily view, monitor or mark for review specific maintenance activities conducted by employees within DNA. Categorize activities based on the DNA database Tables, Activity Type and Activity User Groups. View activities based upon a wide range of flexible, user specified search criteria. Review the activity performed and set the review status. Increase usability by using the column alias feature to rename difficult database columns. Focus on relevant activities by eliminating unnecessary data. Employee Activity Monitoring 3

4 Product Set up Checklist: Assign Authorizations (required) Create Categories Create Activity Statuses Create Groups Link Employees and Managers to Respective Groups Check for any Non-Linked Employees Assign Categories to each Group Link/Delink Activity Using Table Names and Activity Categories Approve Pending Request Create Aliases This application provides the ability to monitor the user activities in a more efficient manner based on the following required, predefined setup: Assign Authorizations 1. Activity Monitoring Inquiry (AMSQ) authitem This auth is used to view and access the main activity screens. Group managers will be required to have the authority to view activity performed. AMSQ allows access to the following screens: a. Activity Monitor Search b. Activity Monitor 2. Activity Monitoring Administrator (AMSS) authitem This auth item should be given to administrators and those individuals you wish to have access to set up the categories, statuses, and assign employees to groups. AMSS allows access to the following screens: a. Activity User Group b. Activity Group Employees c. Non-Linked Employees d. Monitoring Category e. Activity User Group Categories f. Activity Status g. Associate Tables h. Categorize the Activities i. Table Column Alias j. Code value relationship setup 3. Activity Monitoring Approved (AMSA) authitem This auth item should be given to high level approvers or individuals that you would like to allow the authority to approve and oversee assigned categories linked to specific activity types. For checks and balances it is best to ensure this person is not also a group manager Employee Activity Monitoring 4

5 otherwise that group manager would be approving the decision to deem certain types of activity as critical or unimportant and thereby having sole control over what they are required to review. AMSA allows access to the following screens: a. Activity Pending Request Create Categories Navigation: Services > Institution > Activity Monitoring System > Monitoring Category These are the priority or category levels you will use to maintain and search for activity using the Activity Monitor Search and Activity Monitor screens. Each type of activity would be assigned a category that helps determine whether you wish to view/review this activity or whether it can be ignored and is considered activity that requires no review. Click Create to create new monitoring category. Users will only see the description of the category and not the code therefore you can select any code you wish for your category so long as it has not already been assigned to another category. This code is not important, only the description is used in all other screens. Employee Activity Monitoring 5

6 Categories are customizable not only to each institution but also to the groups they are assigned to. Categories may be deleted as long as they have never been used previously. If you attempt to delete a previously used category, a message may display indicating child records exists. Alternatively, if you wish to no longer use a category you can change the description to display a no longer in use message at the end of the description. Employee Activity Monitoring 6

7 Create Activity Statuses Navigation: Services > Institution > Activity Monitoring System > Activity Status These statuses are used to track reviewed activity. You will be able to search on specific activity using your selections created here in the Activity Monitor Search and Activity Monitor screens. For example if you have a status of Flag for audit or Requires Second Review you can query just those items on the Activity Monitor screen to quickly find items that require more attention. Click Create to create a new activity status. The Activity Status Code is not important and won t be used outside of this screen. You may select any unique code you wish and it can never be changed. Activity Status s are customizable and can be edited later. If you edit a status description please be aware that all past activity events that were assigned this review status will change to the new description as well. Employee Activity Monitoring 7

8 Select a default status. All activity will be given this status until it is reviewed and changed. For example a status named Not Reviewed can server as the default status. Then use that status in your query in the Activity Monitor screen to only pull up the items that are yet to be approved. Create Activity User Groups Navigation: Services > Institution > Activity Monitoring System > Activity User Group Groups are created and contain a population of employees that are to have their activity tracked within the same group. All employee activity will be reported under the group they are assigned to. Employee Activity Monitoring 8

9 Approver groups can be marked to access the Activity Pending Request screen, but this screen still requires the necessary authitem. Link Employees and Managers to Respective Groups Services > Institution > Activity Monitoring System > Activity User Group > Employees Assign employees to respective groups so a group manager can effectively manage and search for their staff s activity. All activity done by the selected employees will show up under the group they are assigned to. TIP: Each employee should only be assigned to one user group. This will minimize errors or miscommunications if two Group Managers are in the Activity Monitor screen at the same time reviewing employee activity. The group manager that updates the screen last will have the system hold their update in future searches. Move desired employees to the Selected Employee box for each group. Employee Activity Monitoring 9

10 Assign a Group Manager to each group. This person will review the activity performed by the employees selected within that group. More than one person can be selected as a group manager for each group. Employee Activity Monitoring 10

11 An option (Allow Group Empl as Manager) can be set to prevent a group manager from also being a member of that group. This will prevent managers from reviewing their own activity. This variable will be set to No by default so that a group manager may not also be an employee of that group and thereby approve their own maintenance. When this is set to prevent this condition, once an employee is selected for a group, their name will no longer appear as an option to be selected as a Group Manager and vice versa. Upon logging in to the Activity Monitor Search screen, Group Managers will only be able to view the groups they are the manager of. TIP: Consider creating a group to house your former employees that performed maintenance. When an employee no longer works at your institution, move that record into this group and you ll have an archive group while keeping your current groups up to date with just those active employees. Check for any Non-Linked Employees Navigation: Services > Institution > Activity Monitoring System > Activity User Group > Employees > Non-Linked Employees This screen allows you to view all employees that have performed maintenance that have not yet been placed in a group. The query is based on Start and Thru Date criteria capturing the last activity date for that person. Any employees listed on this screen need to be linked to a group so their maintenance can be reviewed. If you have results on this screen, all maintenance that has been performed by these employees is not part of Employee Activity Monitoring. However, if you do link them to a group, that change will retroactively take effect and you can go back and review past maintenance they have performed. 1. Enter the start and thru dates you wish to search for activity. 2. If results are found, link the employee to a group TIP: Once you have found a non-linked employee, consider doing an activity monitor search on just that single employee to go back and find past maintenance that should have been reviewed. Once they re linked to a group, the group manager can go back in time to review if necessary. Employee Activity Monitoring 11

12 TIP: Consider adding new employees to an AMM group as part of your new employee procedures. This will ensure no employees are performing maintenance without it being reviewed. This screen should be checked on an on-going basis. You have the ability query on dates in the past. Assign Categories to Each Group Navigation: Services > Institution > Activity Monitoring System > Activity User Group > Categories This screen is used to assign categories to the respective activity user groups. This enables you to limit which groups can assign which categories so that they apply only to them without cluttering the other group options. For example, your main institution group may want to list several categories to label different types of activity while another group may want only Critical and No Review Needed categories to display. This helps each group have only the options they need display in the dropdown. Employee Activity Monitoring 12

13 Categories need to be assigned to each group individually by clicking on the Group desired on the Activity User Group screen and then clicking the Categories button. You may select all as well. If activity for that group/category combination has already been selected, an error message will display stating it may not be delinked. Link/Delink Activity Using Table Names and Activity Categories Navigation: Services > Institution > Activity Monitoring System > Activity User Group > Categories > Associate Tables This screen can be used to change activity within specific groups and categories. While new categorizations may be associated here, it is recommended that occur only via the Activity Monitor screen while reviewing activity. However, this screen can be used to create new or delete existing categorizations should one need to change. For example, if reviewing user field maintenance is considered critical at first or labeled critical by accident and it should be a different category, you can delete the association on this screen so that that maintenance may once again be eligible for a new category. Employee Activity Monitoring 13

14 Categorize the activities based on DNA Database Tables and Activity Status for activity user group. Navigation: Relationships > Quick Inquiries > Activity Monitor Employee Activity Monitoring 14

15 Click Query to search for the activities carried out within DNA. Employee Activity Monitoring 15

16 On the Activity Monitor screen, un-categorized activities can be categorized by selecting the available categories from the Category menu. Approve Pending Requests Navigation: Services > Institution > Activity Pending Request This screen shows all pending requests placed from the Activity Monitor and Associate Tables screens. Each unique activity request only needs to be approved one time. The activity category, activity type, and table are provided for the approver. The approver has the option to approve or reject the activity with a provided notes section. If activity is rejected, it will be viewed as uncategorized and the institution can select a more suitable categorization for approval. Users can select all pending requests and perform mass approvals or rejections to expedite the process. In this case, the notes will flow to all approvals or rejections. Create Aliases Navigation: Services > Institution > Activity Monitoring System > Table Column Alias This screen can be used to change table and column name associations to aliases that are easier to understand by group managers reviewing the activity. This helps with the review as it uses English terms for database values. Employee Activity Monitoring 16

17 These aliases are customizable and at the discretion of your institution. For example, instead of the text AGREENBR, the alias could read Agreement Number. Create an alias for a table-column combination using this screen. Alias name shows up on Activity Monitor screen in the Activity Detail section under Column Name column. Employee Activity Monitoring 17

18 Code value field relationship setup Navigation: System > Institution > Activity Monitoring System > Code-Value Relationship Setup to display the description/name in addition to the code. For example, Country Name is also displayed along with the Country Code in activity details. Create a new code value field relationship in the Code-Value Relationship screen. Any time there is a change to the Code Column then the corresponding value in the table-column will be populated on the Activity Monitor screen in the Activity Details section under New Value column, beside the new value. Employee Activity Monitoring 18

19 Processing: On Activity Monitor Search screen, select the search criteria such as user defined group and categories for which manager wants to monitor the activities of its employees. User can also select From Date and Thru Date, Review Status to narrow the search output. Search can be saved for future purpose by clicking on the Save search button. Enter the search name and user can decide that search to be made public or private for self-use only. Search output can also be displayed from Save Search screen. The data fetched based on the search criteria is displayed on the Activity Monitor screen. User can change the Review Status and also enter notes in the Notes column. When user clicks on Detail on Activity grid, Activity Details grid displays the details of the selected activity. The association to Monitoring Category with the Activity User Group and Table/Activity type requires an approval from the members of approver group. Activity Pending Approval screen allows the approvers to approve/reject these requests. Parameters: Variables: Calculation Category: Employee Activity Monitoring 19

20 A calculation category AMST is created to associate the Calculation Type: Calculation Category Code (how used) Activity Monitoring System AMST This Calculation Category is used to associate a new Calculation type. Calculation Types: Calculation Type under the calculation category AMST is created to associate the calculation variables to the application. Calculation Type Code (how used) Activity Monitoring System AMST This Calculation type is used to associate new calculation variable. Calculation Variables: New Institution Calculation Variables under the Calculation Type AMST are created. Variable Code (how used) Data Type Default Allow Group Empl as Manager AMSM This variable allows a group employee to be the manager as well of same group. YN Null Hide Reference Information AMSK This variable enables users to hide the activity records having old value. YN Null Scheduling and re-run information (for batch applications): The batch application PG_AMSACTVUPDATE can be schedule for any time of the day. Report (s): None Screens: Following screens are created for the Employee Activity Monitoring 1. Activity User Group 2. Activity Group Employees 3. Monitoring Categories 4. Activity User Group Category 5. Associate Tables 6. Activity Status 7. Non-Linked Employees 8. Table Column Alias 9. Code-Value field Relationship 10. Activity Monitor Search 11. Activity Monitor 12. Activity Pending Request Employee Activity Monitoring 20

21 Navigation: Activity User Group Services Institution Activity Monitoring System Activity User Group Screen Appearance: Activity User Group The Activity User Group screen enables user to maintain the User Groups for Activity. Following actions can be performed from this screen: Create, Edit and Delete Activity User Groups. Mark the Group as Approver Group. The members of these groups are the approver and they can access the Activity Pending Request screen. Link Employees and Categories to the Group. Listing: Activity User Group Detail This grid displays the details of the Activity User Groups. This grid have the following fields: Employees Content Menu This content menu opens a screen to enable the user to assign employees and managers to the selected group. This content menu is disabled if no record is selected in the Activity User Group Detail grid. Employee Activity Monitoring 21

22 Categories Content This content menu opens a screen to enable the user to assign Menu monitoring categories to the selected group. This content menu is disabled if no record is selected in the Activity User Group Detail grid. Activity User Group Code Activity User Group Name Approver Group Create Edit Delete This column displays the activity user group code. This column displays the activity user group name. This is a Yes/No column to identify whether this Activity User Group is a group for Approvers. On click of Create button, 'Create/Edit Activity User Group Detail' group box gets enabled for user to create new Group and the caption of the group box dynamically changes to Create Activity User Group Detail'. On click of Edit button, 'Create/Edit Activity User Group Detail' group box gets enabled and the fields get populated with the details of selected record. The caption of the group box dynamically changes to Edit Activity User Group Detail'. This button remains disabled in case no record is selected in the grid. On click of Delete button, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user. On click of OK button the selected record is deleted. If any categories or employees are linked to the selected Activity User Group, then an error message gets displayed and user is not allowed to delete the user group. This button is disabled in case no record is selected. Create/Edit Activity User Group Details This group box enables the user to provide the details for the Activity User Group. Activity User Group This text box enables users to provide the Activity User Group code. Code This is a mandatory field and it is disabled in edit mode. Activity User Group Name Approver Group Close Button Process This text box enables users to add/edit activity user group name. This is a mandatory field. This check box enables users to set the group as Approver Group i.e. all employees of the group are the approver and have access to Activity Pending Request screen. On click of Close button, the screen is closed. On click of process button, the respective Activity User Group record gets saved. User can select the Radio Buttons Close, Clear and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Clear The screen s contents are cleared and focus remains on the screen itself. Review The focus remains on the screen itself. Employee Activity Monitoring 22

23 Navigation: Activity Group Employees Services Institution Activity Monitoring System Activity User Group Employees Screen Appearance: Activity Group Employees When Group Employee Tab gets selected When Group Manager Tab gets selected Employee Activity Monitoring 23

24 This screen allows user to maintain the employees for the activity user group. This screen has two separate tabs for Group Employees and Group Managers. User can select the employees/managers from the available list of employees. Listing: Non-Linked Employees Content Menu Activity User Group This content menu opens a screen to view employees that are not linked to any group but have performed some activity. This content menu is always enabled on this screen. This text box displays the selected Activity User Group name from previous screen and it always remains in read only mode. Group Employee Tab This tab enables user to assign the employees to the selected Activity User Group. Available Employees This list box contains the list of employees from DNA. Employees those are selected in Selected Employees list box are not displayed in 'Available Employee' list box. If value of calculation variable AMSM - Allow Group Empl as Manager is not set to Yes then the assigned Activity User Group managers for this group are not available in this list. Employee Activity Monitoring 24

25 Selected Employees This list box contains the list of employees assigned to the Activity User Group. Select > This button moves the selected employees from the Available Employees list to the Selected Employees list. This button is disabled if no employee is selected in the Available Employees list. < Remove This button moves the selected employees from the Selected Employees list to the Available Employees list. This button is disabled if no employee is selected in the Selected Employees list. Select All >> This button moves all employees from the Available Employees list to the Selected Employees list. This button is disabled if no employee is available in the Available Employees list. << Remove All This button moves all employees from the Selected Employees list to the Available Employees list. This button is disabled if no employee is available in the Selected Employees list. Process On click of process button, the selected employees get associated with the selected Activity User Group and data gets saved. User can select the Radio Buttons Close, Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Review The focus remains on the screen itself. Group Managers Tab This tab enables user to assign the managers to the selected Activity User Group. Available Employees This list box contains the list of employees from DNA. Employees those are selected in Selected Employees list box are not displayed in 'Available Employee' list box. Selected Employees Select > If value of calculation variable AMSM - Allow Group Empl as Manager is not set to Yes then the assigned Activity User Group employees for this group are not available in this list. This list box contains the list of employees assigned as the manager to the Activity User Group. This button moves the selected employees from the Available Employees list to the Selected Employees list. This button is disabled if no employee is selected in the Available Employees list. < Remove This button moves the selected employees from the Selected Employees list to the Available Employees list. This button is disabled if no employee is selected in the Selected Employees list. Select All >> This button moves all the employees from the Available Employees list to the Selected Employees list. This button is disabled if no employee is available in the Available Employees list. << Remove All This button moves all the employees from the Selected Employees list to the Available Employees list. This button is disabled if no employee is available in the Selected Employees list. Employee Activity Monitoring 25

26 Process On click, the selected employees are assigned as the Manager with the selected Activity User Group and data gets saved. User can select the Radio Buttons Close, Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Review The focus remains on the screen itself. Navigation: Monitoring Category Services Institution Activity Monitoring System Monitoring Category Screen Appearance: Monitoring Category When Monitoring Category Maintenance Tab is selected Employee Activity Monitoring 26

27 When Display Sequence Tab is selected This screen allows Financial Institutions to maintain the Monitoring Categories. Users can perform the following functions using this screen. Create/Update/Delete Monitoring Categories. Set the sequence of monitoring categories. The preference of display of monitoring category on Activity Monitor screen is based on the sequence setup here. Listing: Monitoring Category Detail Grid This grid displays the user defined monitoring categories details. This grid have the following fields: Category Code This column displays the Monitoring Category code. Employee Activity Monitoring 27

28 Category This column displays the Monitoring Category description. Display Sequence This column displays the display sequence for the Monitoring Category. Set Sequence Create Edit Delete On click of Set Sequence button, Display Sequence tab gets enabled for user to setup the display sequence for Monitoring. This button is enabled only if any record exists for the monitoring category in the Monitoring Category Detail grid. On click of Create button, Monitoring Category Maintenance' tab gets enabled for user to create new Monitoring Category. On click of Edit button, Monitoring Category Maintenance' tab gets enabled for user to modify the Monitoring Category description. The data for the selected record gets populated in the fields. This button is enabled only if any record is selected on the Monitoring Category Detail grid. On click of Delete button, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user and the selected record is deleted. If any category is linked to any User Group, then an error message gets displayed and user is not allowed to delete the Category. This button is enabled only if any record is selected on the Monitoring Category Detail grid. Monitoring Category Maintenance Tab This tab enables the user to maintain the Monitoring Category. This tab contains following fields: Category Code This field enables users to provide the Category Code. This is a mandatory field and disabled in edit mode. Category This field enables users to provide the Category. This is a mandatory field. Display Sequence Tab This tab enables the user to setup the display sequence of the Monitoring Categories. This tab contains a grid Category Display Sequence. This grid contains following fields: Sequence Number This field displays the display sequence of the Monitoring Category. Category Up Button Down Button Close Button Process This field displays the Monitoring Category. On click of Up button, the selected record in the grid moves upward and the display sequence gets decreased by one. On click of Down button, the selected record in the grid moves downwards and the display sequence gets increased by one. This button is required to close the screen. On click of Process button, the respective record of monitoring category gets saved. Employee Activity Monitoring 28

29 Navigation: Activity User Group Categories Services Institution Activity Monitoring System Activity User Group Categories Screen Appearance: Activity User Group Categories This screen allows Financial Institutions to maintain the categories for the user group. This screen provides users following functions: Assign Monitoring Categories with selected Activity User Group. Categorizes activities based on Table and Activity Type for the Activity User Group. s Listing: Activity User Group This textbox displays the selected Activity User Group name from previous screen and it is in read only mode. Employee Activity Monitoring 29

30 Associate Tables This content menu opens a screen to enable the user to categorize the Content Menu activities based on Tables and Activity Type. This content menu is enabled if any record is selected in the Selected Category list box. Available Categories Selected Categories Select Button> <Remove Button Select All Button>> <<Remove All Button Close Button Process This list box contains the list of Monitoring Categories. The Categories those are selected in Selected Categories list box are not available in this list box. This list box contains the list of Monitoring Categories those are associated with the Activity User Group. This button moves the selected categories from the Available Categories list to the Selected Categories list. This button is disabled if no category is selected in the Available Categories list. This button moves the selected categories from the Selected Categories list to the Available Categories list. This button is disabled if no category is selected in the Selected Categories list. If the selected category has a Table associated with it, then an error message is displayed and user is not allowed to remove the category. This button moves all the categories from the Available Categories list to the Selected Categories list. This button is disabled if no category is available in the Available Categories list. This button moves all the categories from the Selected Categories list to the Available Categories list. This button is disabled if no category is available in the Selected Categories list. If any selected category has a Table associated with it, then an error message is displayed and user is not allowed to remove the category. This button is required to close the screen. On click, the respective record of user group category association is saved. The record is stored in the AMSACTVGRPCAT table with effective date as current post date. User can select the Radio Buttons Close and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Review The focus remains on the screen itself. Employee Activity Monitoring 30

31 Navigation: Associate Tables Services Institution Activity Monitoring System Activity User Group Categories Associate Tables Screen Appearance: Associate Tables This screen allows Financial Institutions to categorize the activities performed in DNA based on DNA Database Tables and Activity Type for the activity user group. When a new Activity is added for group-category, it goes to a designated group of approvers along with the comments entered on that record. Employee Activity Monitoring 31

32 Listing Activity User Group Category Search Criteria Group Box This textbox displays the Activity User Group name in read only mode. This textbox displays the Monitoring Category in read only mode. Table Association Detail Grid This grid displays the details of the activities those are categories for the selected Activity User Group and Monitoring Category. This grid contains the following fields: Table Name Activity Category Activity Type Approval Status Status Date Reviewed By Create Delete This column displays the Table Name. This column displays the Activity Category. This column displays the Activity Type. This column displays the approval status of the association. (Pending/Approved/Rejected). This column displays the date of approval status. This column displays the name of the employee who approved/rejected the category. On click of Create button, Table Association Details' group box gets enabled for user to associate tables/activity type with the monitoring category. On click of Delete button, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user and the selected record is deleted. This button is disabled if no record is selected in the grid. Table Association Details This group box enables the user to associate tables/activity types to Activity User Group- Monitoring Category. Table Name Activity Category Activity Type Comments This dropdown is prefilled with the table names from OSIBANK and OSIEXTN schema. This is a mandatory field. This dropdown gets prefilled with available Activity Categories. <ALL> is available as the first item in this field. This is a mandatory field. This dropdown gets prefilled with Activity Type associated with the selected Activity Category. <ALL> is available as the first item in this field. If <ALL> is selected in Activity Category dropdown then only <ALL> is available in this field. This is a mandatory field. This field enables users to provide the comments. This is a mandatory field. Employee Activity Monitoring 32

33 Close Button This button is required to close the screen. Process On click, the respective record gets saved. The record requires an approval from the Approver Group. User can select the Radio Buttons Close, Clear and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Clear The screen contents are cleared and focus remains on the screen itself. Navigation: Activity Status Services Institution Activity Monitoring System Activity Status Screen Appearance: Activity Status This screen allows Financial Institutions to maintain the Activity Status. Employee Activity Monitoring 33

34 Listing: Activity Status Detail Grid This grid displays the details of the Activity Statuses. This grid contains the following fields: Activity Status code Activity Status Default Status Create Edit Delete This column displays the Activity Status code. This column displays the Activity Status description. This is a Yes/No column to identify if this status is set as default status. On click of Create button, 'Create/Edit Activity Status Details' group box gets enabled for user to create new activity status and the caption of the group box dynamically changes to Create Activity Status Details'. On click of Edit button, 'Create/Edit Activity Status Details' group box gets enabled and the fields gets populated with the details of selected record. The caption of the group box dynamically changes to Edit Activity Status Details'. This button is disabled if no record is selected in the grid. On click of Delete button, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user and the selected record is deleted. If the status is linked to any User Group-Category, then an error message is displayed and user is not allowed to delete the status. This button is disabled if no record is selected in the grid. Create/Edit Activity Status Details This group box enables the user to provide the details for the activity status. Activity Status Code Activity Status Set as Default Status Close Button Process This field allows user to provide the unique activity status code. This is a mandatory field and remains read only in edit mode. This field allows user to provide the description for activity status. This field allows user to set the current status as the default status. If any other status is set as default status then a confirmation message gets displayed on process. User can either choose to set the current record as default status or leave the default status as set earlier. This button is required to close the screen. On click, the respective activity status record gets saved. User can select the Radio Buttons Close, Clear and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen is closed. Clear The screen contents gets cleared and focus remains on the screen itself. Review The focus remains on the screen itself. Employee Activity Monitoring 34

35 Navigation: Non-Linked Employees Services Institution Activity Monitoring System Activity User Group Employees Non-Linked Employees Screen Appearance: Non-Linked Employees This screen allows Financial Institutions to inquiry employees that are not linked to any groups but have performed activity. Filed Listing: Start Date Thru Date Search Criteria Group Box This field is used to specify start date for search. It is a mandatory field and default date is set as current Calendar Date 1 Month. This field is used to specify thru date for search. It is a mandatory field and default date is set as current Calendar Date. Employee Activity Monitoring 35

36 Query This button enables user to search the employees those have performed the activities between Start Date and Thru Date values. The result gets displayed in the grid Clear This button enables user to clear the data and set the screen to initial state. Non-Linked Employee Details This grid displays the details of the employees fetched based on the search criteria. This grid contains the following fields: Name This column displays the Employee Name. Last Activity Date Close Button This column displays date of last activity performed. This button is used to close the screen. Navigation: Table Column Alias Services Institution Activity Monitoring System Table Column Alias Screen Appearance: Table Column Alias Employee Activity Monitoring 36

37 This screen allows Financial Institutions to set the alias for the table/column combination for the purposes of viewing them on Activity Monitor screen. If an alias is defined for a Table- Column, then this alias gets displayed on the Activity Monitor screen under Column Name field in Activity Details grid in place of the specified Column Name. Listing: Table Column Alias Details This grid displays the details of the alias set for a Table-Column. This grid contains the following fields: Table This column displays the Table Name. Column Alias Create Edit Delete Table Column Alias Set Alias for Similar Column Name Close Button This column displays the Column Name. This column displays the Alias. On click of Create button, 'Create/Edit Table Column Alias Details' group box gets enabled for user to create new alias for table/column and the caption of the group box dynamically changes to 'Create Table Column Alias Details'. On click of Edit button, 'Create/Edit Table Column Alias Details' group box gets enabled and the fields get populated with the details of selected record. The caption of the group box dynamically changes to Edit Table Column Alias Details. This button is disabled if no record is selected in the grid. On click, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user and the selected record is deleted. This button is disabled if no record is selected in the grid. Create/Edit Table Column Alias Details This dropdown is prefilled with the available tables in OSIBANK and OSIEXTN schema. User is required to select a table name. This is a mandatory field and disabled in edit mode. This dropdown is filled with the columns of the selected table in Table dropdown. This is a mandatory field and is disabled in edit mode. This textbox allows user to provide the Alias for the selected Table/Column. This check box allows users to set the same alias for the columns with same name in other tables. This button is required to close the screen. Employee Activity Monitoring 37

38 Process On click, the respective user table-column-alias record gets saved. If Set Alias for Similar Column Name check box is checked, then the records get inserted for each table/column with the same column name as selected. User can select the Radio Buttons Close, Clear and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen gets closed. Clear The screen contents get cleared and focus remains on the screen itself. Review The focus remains on the screen itself. Navigation: Code-Value field Relationship System Institution Activity Monitoring System Code-Value Relationship Screen Appearance: Code-Value field Relationship Employee Activity Monitoring 38

39 This screen allows Financial Institutions to set the relationship between code and value columns for the table. If any such relation exists, then the Activity Details displays the in addition to the Code on Activity Monitor screen. Listing: Code-Value Relationship Detail This grid displays the details of the relationship setup for code and value columns in the table. This grid contains the following fields: Code Column Value Table Value Column Create Edit Delete This column displays the column name for Code field. This column displays the table name which contains the value column. This column displays the column name for Value field. On click of Create button, 'Create/Edit Code-Value Relationship Details' group box gets enabled for user to create new relationship for code-value for a table and the caption of the group box dynamically changes to 'Create Code-Value Relationship Details'. On click of Edit button, 'Create/Edit Code-Value Relationship Details' group box gets enabled and the fields gets populated with the details of selected record. The caption of the group box dynamically changes to Edit Code-Value Relationship Details'. This button is disabled if no record is selected in the grid. On click of Delete button, a confirmation message 'You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing' is displayed to the user and the selected record is deleted. This button is disabled if no record is selected in the grid. Create/Edit Code-Value Relationship Details This group box enables the user to provide the code-value field relationship for the table Code Column This text box enables user to enter the column name for Code. This is a mandatory field and disabled in edit mode. Value Table Value Column Close Button This dropdown is pre-filled with the available tables in OSIBANK and OSIEXTN schema. User is required to select a table name. This is a mandatory field. This dropdown is filled with the columns of the selected table in Table dropdown. This is a mandatory field. This button is required to close the screen. Employee Activity Monitoring 39

40 Process On click, the respective record gets saved. User can select the Radio Buttons Close, Clear and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen gets closed. Clear The screen contents get cleared and focus remains on the screen itself. Review The focus remains on the screen itself. Navigation: Activity Monitor Search Relationships Quick Inquiries Activity Monitor Screen Appearance: Activity Monitor Search This is the main activity search screen and allows Group Managers to view and search for specific activity performed. Only the groups the person is a manager of will be displayed Employee Activity Monitoring 40

41 under Available Groups. Activity can be searched by using a combination of options to drill down and retrieve the maintenance desired. Search criteria can be saved for future use by using private and public search features Private searches are viewable only to the user who created them Public searches are available to all users allowed to view the Activity Monitor search screen Users should select their search criteria and query. They will be directed to the Activity Monitor screen. Listing: Activity Monitoring Search Criteria This group box is used to define the search criteria for Activity Monitor screen. Select Saved Search Available Groups Selected Groups Select Button This dropdown is prefilled with the saved search for the logged-in employee. On selecting a value, the search options get populated in the related fields. By default <None> is selected. From Date and Thru Date are not saved as part of saved search. If any saved search is marked as Public, then (Public) is displayed along with the saved search name in the dropdown. This list box contains the list of the activity user groups for those the logged-in employee is Group Manager. The groups in Selected Groups list is not available in this list. This list box contains the list of activity user groups selected as the Search criteria. The user can select an item from Available Groups list and click Select button to move it to Selected Groups list to add the group in to the search criteria. This button is disabled if no item is selected in the Available Groups list box. Employee Activity Monitoring 41

42 Remove Button The user can select an item from Selected Groups list and click Remove button to move it to Available Groups list to remove group from the search criteria. This button is disabled if no item is selected in the Selected Groups list box. Select All Button Remove All Button Available Categories Selected Categories Select Button Remove Button Select All Button Remove All Button Available Majors Selected Majors Select Button Remove Button The user can click Select All button to move all items to Selected Groups list. This button is disabled if no item is available in the Available Groups list box. The user can click Remove All button to move all items to Available Groups list. This button is disabled if no item is selected in the Selected Groups list box or if no item is available in the Selected Groups list box. This list box contains the list of all the Monitoring Categories as defined by Financial Institution. The groups in Selected Categories list is not available in this list. This list box contains the list of Monitoring Categories selected as the Search criteria. The user can select an item from Available Categories list and click Select button to move it to Selected Categories list to add the Monitoring Category in to the search criteria. This button is disabled if no item is selected in the Available Categories list box. The user can select an item from Selected Categories list and click Remove button to move it to Available Categories list to remove Monitoring Category from search criteria. This button is disabled if no item is selected in the Selected Categories list box. The user can click Select All button to move all items to Selected Categories list. This button is disabled if no item is available in the Available Categories list box. The user can click Remove All button to move all items to Available Categories list. This button is disabled if no item is available in the Selected Categories list box. This list box contains the list of all the Major account types available. The accounts in Selected Majors list is not available in this list. This list box contains the list of Major Accounts selected as the search criteria. The user can select an item from Available Majors list and click Select button to move it to Selected Majors list to add the account in to the search criteria. This button is disabled if no item is selected in the Available Majors list box. The user can select an item from Selected Majors list and click Remove button to move it to Available Majors list to remove the account type from search criteria. This button is disabled if no item is selected in the Selected Majors list box. Employee Activity Monitoring 42

43 Select All Button The user can click Select All button to move all items to Selected Majors list. This button is disabled if no item is available in the Available Majors list box. Remove All Button Include Uncategorized Activities Review Status Employee From date Thru date Display only Account activity Display only Person Activity Display only Org Activity Display Non Account Non CIF Activity Display All Account Person Organization Search Button Subject Account / Subject Person / Subject Organization The user can click Remove All button to move all items to Available Majors list. This button is disabled if no item is available in the Selected Majors list box. This checkbox allows users to include the uncategorized activities as the Search Criteria. This check box is checked by default. This dropdown is prefilled with the activity status(s) defined by Financial Institution. By default <ALL> is selected. This dropdown is prefilled with the employees those are linked to the activity user group on which logged-in user is manager. By default <ALL> is selected. The starting range of Activity date. The default value is set as last business day. The ending range of Activity date. The default value is set as current business date. This radio button enables user to filter the activities that involve an Account activity. This radio button enables user to filter the activities that involve Person activity. This radio button enables user to filter the activities that involve Organization activity. This radio button enables user to filter the activities that do not involve Account, Person or Organization activity. This radio button displays all the activity results. This radio button is selected by default. This radio button enables user to search the activities related to a specific Account. This radio button is selected by default. This radio button enables user to search the activities related to a specific Person. This radio button enables user to search the activities related to a specific Organization. On click, Search screen gets displayed for users to search the Organization, Person or Account based on the selected radio button. This field displays the selected Account / Person / Organization number. The label of the field is based on the selected radio button. Employee Activity Monitoring 43

44 Save Search Button On click, search criteria gets saved for future reference. Delete Search Button Query Button Clear Button Close Button If no record is selected in Select Saved Search dropdown then Save Search pop-up screen gets displayed to take the input form user. If any record is selected in Select Saved Search then a confirmation message Do you want to edit the selected search or save a new search? Press YES to edit the selected search or NO to save a new search or CANCEL to return to editing. gets displayed. On click of Yes button the selected search criteria gets updated. On click of No button Save Search pop-up screen gets displayed. On click, the selected search gets deleted. If <None> is selected in Select Saved Search dropdown then this button remains disabled. On click, the activities based on the selected criteria gets fetched and displayed in the result grid on Activity Monitor screen. On click, the search criteria gets cleared and <None> is selected in the Select Saved Search dropdown. This button is required to close the screen. Listing for Save Search pop-up screen: Save Search Group Box This group box is used to define the details for saved search criteria for Activity Monitor screen. Search Name Visible to All (Public) Visible to Me Only (Private) Display Result Check box Close Button This field enables user to provide the Name for Search to be saved. This is a mandatory field. An error message is displayed if a saved search already exists with the same name for the logged-in user or a public search. This radio button enables user to set the saved search as public. This search is visible to all the users. This radio button enables user to set the saved search as private. This search is visible to only the user who created it. If this checkbox is checked then after process the activities based on the search criteria gets fetched and displayed in the result grid on Activity Monitor screen, otherwise the screen gets closed and Activity Monitor Search Criteria screen gets displayed. This button is required to close the screen. Employee Activity Monitoring 44

45 Process On click, the respective record gets saved. User can select the check box Display Result and subsequently click on Process Button. The following events take place based on the state of check box, after the Process : If this checkbox is checked then after process the activities based on the search criteria gets fetched and displayed in the result grid on Activity Monitor screen. If this checkbox is unchecked then the screen gets closed and Activity Monitor Search Criteria screen gets displayed. Navigation: Activity Monitor Relationships Quick Inquiries Activity Monitor Query Button Screen Appearance: Activity Monitor Employee Activity Monitoring 45

46 This screen allows users to inquire the activities, make decisions on whether a review is needed and have options to update the category if needed. This screen displays queried search results. Group managers can review and categorize activity using this screen. If the Category dropdown field is blank, the category for that activity has not yet been selected. If the Category dropdown field is green, a group manager has selected a category but the selection has not yet been approved. If the category dropdown is black, the selection has been categorized and approved. The Review Status and Notes columns are used to track the review and follow up of selected activity. Group managers are able to see the activity details that were changed with key value indicators. All notes are retained in the database to serve as an opportunity to save any review information needed. Any time the Review Status or Notes fields are changed, the Modified By Person column is updated with the DNA user s name for that activity item. The system generates this field to track reviewed maintenance for audit purposes. Listing: Search Criteria Group Box This group box displays the search criteria based on which the data is displayed on screen. Groups This list box displays the selected Groups as search criteria. This field is read-only. Categories Majors Include Uncategorized Activities Review Status Group Employee From date Thru date Display Option Search By Person/ Search By Organization / Search By Account This list box displays the selected Categories as search criteria. This field is read-only. This list box displays the selected Major accounts as search criteria. This field is read-only. This checkbox displays if the uncategorized activities are included in search. This field is disabled. This field displays the selected Activity Status for search. This field is read-only. This field displays the employee whose activities are fetched. This field is read-only. The starting range of activity date. This field is read-only. The ending range of activity date. This field is read-only. This field displays the option selected for data display. For Ex. Display only Person Activity, Display only Organization Activity etc. This field is read-only. This field displays the entity name if search is specific to a Person, Organization or Account. The label of the field is set accordingly. If search is not performed for specific entity, then this field is not visible. Employee Activity Monitoring 46

47 Hide Reference This check-box enables users to hide the activity details having old value Information as Key= in the activity details grid. If this check-box is checked then the records with Old Value as Key= does not display. Modify Search Button Refresh Button If value of Calculation Variable AMSK Hide Reference Information is set to Yes then this checkbox is checked by default. This button allows user to modify the search criteria. On click, the Activity Monitor Search Criteria screen gets displayed. On click, the activity data gets refreshed. Activity Grid This grid displays activity fetched based on search criteria. This grid contains the following fields: Group This column displays the group the person belongs to. If the person belongs to multiple groups, then either group gets displayed. Category Activity Category Activity Type Responsible Person Review Status Notes This column displays category defined for this type of activity (table/activity type). If the activity falls under no category, then a dropdown gets displayed in this field containing all the Categories associated with the Group. User is able to categorize the activity by selecting the appropriate Category from the dropdown. On process the activity goes to group of approvers for approval and the record is displayed in GREEN color. This column displays the Activity Category associated with the activity. This column displays Activity Type associated with the activity. This column displays person name that performed the activity. This column displays review status. This is a dropdown filled with the activity status(s). The default status is selected by default. User can update the review status for the activity. This column allows user to provide the comments. This is an editable column. Modified By Person This column displays the person who reviewed the items and indicates if the item has been reviewed and who reviewed it. Activity Date Time Activity Number Details Button This column displays Activity Date Time for the activity. This column displays Activity Number for the activity. This button displays the details associated with the activity in Activity Details grid. If no record is selected in the grid, this button remains disabled. Activity Details This group box displays activity details associated with the selected activity. The activity details records having same Old Value and New value are not displayed. For Add or Delete activities, only the fields having Old or New values are displayed. This grid contains the following fields: Table Name Name of the table for which activity is performed. Employee Activity Monitoring 47

48 Column Name Column for which activity is performed. Action Old Value New Value Close Button Process If an alias is setup for that column/table, then the alias is displayed. If the column name for activity contains PERSNBR or ORGNBR and has a number value for that column, then the full name is displayed for Person or Organization. If the column name for activity contains ACCTNBR then the major type code and the minor code and description is also displayed along with the Account Number. For ex: MTG-MG02: Adjustable Rate Mortgage If a relationship is defined in the Code Value Relationship screen for the Code column in activity details, the value as defined in the Value column also gets displayed along with the code. Note: Code value is displayed only if the code column and the value column are part of the same table. Action performed (Add, Update or Delete) Value of the field before activity. Value of the field after activity. This button is required to close the screen. On click, the respective status and notes from the grid gets saved. If any category is associated with the activity, then that requires an approval from the Approver Group. User can select the Radio Buttons Close, and Review and subsequently click on Process Button. The following events take place on the selection of radio buttons, after the Process : Close The screen gets closed. Review The focus remains on the screen itself. Navigation: Activity Pending Request Services Institution Activity Pending Request Screen Appearance: Activity Pending Request Employee Activity Monitoring 48

49 This screen enables the employees of approver group to view the pending requests for categorization of Table/Activity Type and take the decision on approval/rejection. This screen is accessible to the employees those are member of an approver group. Listing: Request By Query Clear Search Criteria Group Box This dropdown is prefilled with the available employees for the Financial Institution. User can filter the data based on the Requestor of the approval request. By default <All> gets displayed. On click, the data for Pending Request gets displayed in the grid. On click, the data gets cleared and the screen set to initial state. Pending Request Grid This grid displays the pending request based on the search criteria. Request Date This column displays the date when the approval request is generated. Request By This column displays requestor name Employee Activity Monitoring 49

50 User Group This column displays Activity User Group for which the request is generated. Activity Category Activity Type Table Category Select Button This column displays Activity Category. This column displays Activity Type. This column displays Table Name. This column displays Monitoring Category. On click, the Approve Pending Request Details group box gets enabled and the details of the selected records gets filled in the respective fields. Approve Pending Request Details This group box enables the user to approve/reject the request. Requestor Notes Approver Notes Approve Button Reject Button Close Button If the association was requested through the Associate Tables screen then the comments added on the Associate Tables screen are displayed in the Requestor Notes field. If the association was requested through the Activity Monitor screen then the following note is displayed in the Requestor Note field: This Category has been associated with table from Activity Monitor screen. If all the records are selected Select All then the following will show up in the Requestor Note field: These categories have been associated with tables from Activity Monitor screen. This field is disabled. This field enables approver to provide the comments. This button is used by approver to approve the request. This button is used by approver to reject the request. Once approved, when this combination of table/group occurs, the main screen brings in this category as well as use it as part of the search criteria. This button is required to close the screen. Application Messages: The following Application Messages are available on the various screens of the Employee Activity Monitoring DNAapp: Employee Activity Monitoring 50

51 1. A message is displayed to the user when user selects a record and clicks on Delete button on Activity User Group, Activity Status, Monitoring Category, Associate Tables, Table Column Alias screens. The message, You are about to delete the selected entry from the DNA database. Press OK to continue or CANCEL to return to editing. Is displayed. 2. A message, The key data you have entered is not unique, please try again. Is displayed to the user on the following screens: Activity User Group screen, if Activity User Group Code is not unique. Monitoring Category screen, if Category Code is not unique. Activity Status screen, if Status Code is not unique. 3. A message, Start Date cannot be greater than Thru Date. Is displayed on Non-Linked Employees screen when user clicks on Query button and the Start Date is greater than the Thru Date. 4. A message, The selected record cannot be deleted as it has child record(s) associated with it. is displayed to the user when user tries to delete a record from the following screens: Activity User Group screen, if Activity User Group Code has Categories or Employees associated with it. Monitoring Category screen, if Category Code is associated with Groups. Activity Status screen, if Status Code has Activities associated with it. Employee Activity Monitoring 51

52 5. A message, From date cannot be greater than Thru date, is displayed to user on Activity Monitor Search screen when user tries to enter Thru Date less than From Date. 6. A message, Do you want to edit the selected search or save a new search? Press YES to edit the selected search or NO to save a new search or CANCEL to return to editing. Is displayed on Activity Monitor Search screen when user tries to edit the saved search. 7. A message, Please enter/select something to save. Is displayed on Activity Monitor Screen when user tries to select a record from Selected Saved Search drop down and press Save Search button without editing anything. 8. A message, Your search returned more than 500 number of records; displaying only the first 500. Is displayed on Activity Monitor screen when records searched are more than specified. Employee Activity Monitoring 52

53 9. A message, Only the Employees belongs to the Approver Group can access this Screen. Is displayed on Activity Pending request screen when employees other than Approver Group try to access the screen. 10. A message, The record you have entered already exists with {Pending or Approved Status} status. is displayed on Associate Tables screen when user tries to create record that already exists in Activity Category Link Table Detail grid. 11. A message, A record with this name already exists. Is displayed on Save Search screen when name of record for Save Search already exists. 12. A message, The selected Category cannot be delinked as it has Table associated with it. is displayed on Activity User Group Categories screen when user clicks on Remove button after selecting categories that are linked to any table. Employee Activity Monitoring 53

54 13. A message, The selected Categories cannot be delinked as some of these have Tables associated with them. is displayed on Activity User Group Categories screen when user clicks on Remove All button after selecting categories that are linked to any table. 14. A message, Another Activity Status is set as default. Processing the data will set the current Activity Status as default. Press OK to continue, CANCEL to return to editing. is displayed on Activity Status screen when user processes the screen with Set as Default check box being checked and another status record already have its status set as default. Additional Requirements: DNA 4.1 or higher Employees must have permissions set up for the following Authorization Items to access the Employee Activity Monitoring: o Activity Monitoring Administra (AMSS) o Activity Monitoring Approver (AMSA) o Activity Monitoring Inquiry (AMSQ) Configuration Checklist: Item Variables Test Environment Production Environment Revisions Date Application Change Version # 10/ Application Created Employee Activity Monitoring 54