Conducted By: Dr Avinash Gaur Sr Lecturer, Mathematics Electrical Section, Engineering Department HCT, Muscat

Transcription

1 Conducted By: Dr Avinash Gaur Sr Lecturer, Mathematics Electrical Section, Engineering Department HCT, Muscat

2 MS Excel is perhaps the most important computer software program used in the workplace today Employees are required to learn Excel to enter or remain in the workplace Using pie charts, graphs and clustered columns adds meaning to data Excel users can format their spreadsheets using different colours, bolds and italics, to differentiate between columns and bring the most important data to the fore Excel can be used to bring information from various files and documents together

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4 What we will understand in this Workshop 1 About Microsoft Excel 2 Naming the File 3 Formatting, Conditional Formatting, Freezing Panes, Wrap Text / Next Line in same Cell 4 Repeating Row/Column on each page of Printing 5 Show Link, Protect Sheets (Lock / Unlock Cells) 6 Dragging Formula, Format Painter, Paste Special Paste Values, Header and Footer, Transpose (In Past Special), Hyperlink 7 Round and Roundup, Rounddown Function 8 Add and Sum Function 9 sumif() 10 Today( ) 11 SUMPRODUCT(Array1,Array2) 12 TRIM(), CONCATENATE() 13 If( ) and Countif ( ) 14 AND and OR operator in IF Formula 15 MATCH(), INDEX() 16 Dynamic Statement 17 Show Formula 18 Trace Precedents, Trace Dependents 19 fixed cell reference 20 Sorting / Filtering Data, 21 Charts 22 Equation Editor in Excel 23 Removing Duplicate Data 24 Review Comments, Show All Comments 25 Create a drop-down list in Excel

5 About Microsoft Excel Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macos, Android and ios. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms, especially since version 5 in 1993, and it has replaced Lotus as the industry standard for spreadsheets. Excel forms part of Microsoft Office.

6 Year Name Version 1987 Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel

7 Microsoft Excel up until 2007 version used a proprietary binary file format called Excel Binary File Format (.XLS) as its primary format. In addition, most versions of Microsoft Excel can read CSV, DBF, SYLK, DIF, and other legacy formats Format Spreadsheet Excel Workbook Excel Macro-enabled Workbook Excel Binary Workbook Excel Macro-enabled Template Excel Add-in Extension.xls.xlsx.xlsm.xlsb.xltm.xlam

8 Number of rows and columns Versions of Excel up to 7.0 had a limitation in the size of their data sets of 16K (2 14 = 16384) rows. Versions 8.0 through 11.0 could handle 64K (2 16 = 65536) rows and 256 columns (2 8 as label 'IV'). Version 12.0 can handle 1M (2 20 = ) rows, and (2 14 as label 'XFD') columns.

9 Naming the File Name of the file must be self-explanatory For Example CalculusII_MidTerm_ResultAnalysis_Sem-2_AY (Sec- 4)Avinash

10 Formatting View - Read Mode, Print Layout, Web Layout Suggestion Print Layout View because you can see what you will print (Portion which is going out of Margins v=can be seen at the time of editing)

11 Conditional Formatting

12 Freezing Panes

13 Wrap Text / Next Line in same Cell Alt + Enter

14 Repeating Row/Column on each page of Printing

15 Repeating Row/Column on each page of Printing

16 Show Link, Protect Sheets (Lock / Unlock Cells)

17 Show Link, Protect Sheets (Lock / Unlock Cells) All Cells in this sheets are Password Protected

18 Show Link, Protect Sheets (Lock / Unlock How to allow users to enter only in particular cells? Cells) Step-1: Unprotect

19 Show Link, Protect Sheets (Lock / Unlock Cells) Step-2: Select the cells which you want to allow for entry and then do right click and select Format Cells

20 Show Link, Protect Sheets (Lock / Unlock Step-3: Uncheck Locked Cells) Step-4: Do same with all other allowed cells and then make this sheet Password Protected- As in Step-1

21 Dragging Formula, Format Painter, Paste Special Paste Values, Header and Footer, Transpose, Hyperlink

22 Round and Roundup, Rounddown Function =round (D12,2) =roundup(d12,1) =rounddown(d12,2)

23 Add and Sum Function Addition ( + ) It will add without excluding text (So it will show error in case there is not a number in range)

24 Add and Sum Function sum( ) It will add only number and exclude the entries which are having text

25 sumif( ) and countif() In the range data in the cells can be added with provided condition

26 It will return today date Today( )

27 SUMPRODUCT(Array1,Array2)

28 TRIM() & CONCATENATE()

29 IF() & COUNTIF()

30 AND and OR operator in IF Formula Formula: =IF(AND(C4>=C6,C4<=C8),C10,C12)

31 AND and OR operator in IF Formula Formula: =IF(OR(C4>=C6,C4<=C8),C10,C12)

32 Creating Summary/Report without writing formulas Pivot Table

33 Dynamic Statement Value of a = 3 Value of b = 5 Line Equation y = a + bx = y= &Cell Address of a& + &Cell Address of b& x

34 Show Formula Dynamic Statement

35 Trace Precedents

36 Trace Dependents

37 In Formula fixed cell reference Press F4 key after cell address It will not be changed while dragging

38 Countif() It will count with condition

39 Average() It will return the average of the numbers in selected range of cells

40 Sorting / Filtering Data

41 Charts

42 Equation Editor in Excel

43 Equation Editor in Excel

44 Removing Duplicate Data

45 Review Comments, Show All Comments

46 Transpose (In Past Special) Row to Column & Column to Row

47 MATCH() It will return the position of a cell in a row or column Follow these steps: 1. Type =MATCH( and link to the cell containing Colour the criteria we want to look up 2. Select the all the cells across the top row of the table 3. Type zero 0 for an exact match 4. The result is that Height is in column 3

48 Another Example MATCH()

49 INDEX() It will return the value of a cell in a table based on the column and row number

50 LEFT, MID and RIGHT functions

51 Create a drop-down list in Excel 1. Select the cells where you want the list to appear. 2. On the Data tab, click Data Validation. 3. On the Settings tab, in the Allow box, click List. 4. In the Source box, type a short list separated by commas. For example, Yes, No, Maybe. 5. Click OK.

52 Create a drop-down list in Excel

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54 Do Proper Formatting Do Freezing Find Average of Mid Marks Create report using Pivot Table Protect Cells to enter Prepare Chart Count the students who got less than 20 in CA Total Find who got Max Marks Find percentage of marks of each students Prepare a report (Section Wise) using Pivot Table Lets Try!

55 You may send your suggestions on my THANKS