Rutherford County Board of Education

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1 Rutherford County Board of Education Marvin D. Odom, Director of Schools 2240 Southpark Drive Murfreesboro, TN (615) phone (615) Fax The Rutherford County Board of Education requests you to bid on items subject to these conditions: The Board reserves the right to increase or decrease amounts. The Board reserves the right to reject any/and all bids for any reason. Items of various manufacturers may be bid; however, it is the responsibility of the bidder to satisfy the Board s representative that substituted items are equal to or better than the specified items. The Board s representative shall make all determinations in regard to equal to or better than. By submission of this bid the vendor agrees to all terms and conditions stated therein. When submitting on items other than specified, include complete engineering data on the items submitted. All bids must be submitted on the attached form and signed by the vendor. All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand delivered or mailed before the bid date and time. Bids submitted by Fax or will not be accepted. It is the bidder s responsibility to comply with all local, state, and federal laws, regulations, codes licensing, and other requirements. The bidder must be prepared to substantiate compliance upon request by the Board s representative. It is the bidder s responsibility to submit a completed IRS Form W-9 or their social security number before any invoices can be paid. Bids may not be awarded to any party which is debarred or suspended or is otherwise excluded for participation in Federal assistance programs under Executive Order 12549, Debarment and Suspension. If any additional information is needed, please contact Lynn Pater at extension The Rutherford County Board of Education reserves the right to award this bid on QUALITY, PRICE, AND AVAILABILITY OF THE PRODUCT SPECIFIED. All bids could, if the Board of Education chooses, be awarded on a line item basis. Bid tabulations and award results will be posted on our website: Specifications and instructions are as follows: - Empowering Today s Students to Grasp Tomorrow s Opportunities -

Rutherford County Schools Invitation to Bid - Bid #3046 Product/Service: Technical Service Parts & Supplies The Rutherford County Board of Education requests you to bid on this project subject to the

Items of various manufacturers may be bid unless otherwise indicated; however, it is the responsibility of the bidder to satisfy the Boards representative that substituted items are equal to or

2 Rutherford County Schools Invitation to Bid - Bid #3046 Product/Service: Technical Service Parts & Supplies The Rutherford County Board of Education requests you to bid on this project subject to the terms and conditions outlined below. General Terms and Conditions The Board reserves the right to increase or decrease quantities. Items of various manufacturers may be bid unless otherwise indicated; however, it is the responsibility of the bidder to satisfy the Boards representative that substituted items are equal to or better than specified items. The Board's representative shall make all determinations regarding equal to or better than. By submission of this bid, the bidder agrees to all terms and conditions stated herein. All bids must be submitted on the attached form and signed by authorized representative of company. All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand-delivered or mailed. Bids submitted by fax or electronic mail will not be accepted. It is the bidder's responsibility to comply with all local, state and federal laws, regulations, codes and requirements. The bidder must be prepared to substantiate compliance upon request by the Board's representative. The Rutherford County Board of Education reserves the right to award this bid on Quality, Price and Availability of Product(s) specified. All bids could, if the Board of Education chooses, be awarded on a line item basis. The Board further reserves the right to reject all bids and not issue an award. The Board reserves the right to use existing bids and/or contracts on any item(s) and/or service(s) listed in this Invitation To Bidders where it is most advantageous to the Board. It is the intent of the Rutherford County Board of Education to make the products and services requested in this Invitation to Bid available for purchase at awarded bid prices to other qualifying government and educational agencies of the State of Tennessee. Technical Service Parts and Supplies Specifications 1. Bid responses shall follow the same format and numbering as this Invitation to Bid document including the requested items table. Bid responses not following the format and numbering of this Invitation to Bidders document shall be subject to immediate rejection. 2. It is the intent of the Rutherford County Board of Education to obtain contract pricing for Technical Service Parts and Supplies, as listed in the following table, for a period of six (6) months from the date of Board approval. The contract pricing for Technical Service Parts and Supplies may be extended for additional periods only by mutual agreement, in writing, by the successful bidder and duly authorized representatives of the Rutherford County Board of Education. Technical Service Parts 1 of 4 1/14

3 Delivery and Warranty Terms Delivery Specifications. All items are to be quoted as being delivered inside the building to any school or office site within Rutherford County, Tennessee. Any additional costs not itemized in Bidders official bid response and not reflected in Bidder s line-item, single-unit total price shall not be incurred by the Rutherford County Board of Education at any time. The Rutherford County Board of Education reserves the right to purchase items and services in single unit quantities at the bid price. If a part or supply item only comes in package quantities, Bidders must clearly identify those items in their bid submission. The successful bidder shall deliver all items and services to the specified location(s) on the purchase order (PO) within 15 days of receipt of purchase order (PO). Warranty Specifications Vendors are to state all individual part and supply manufacturer warranty terms and procedures for pursuing warranty claims within their bid submission. The terms must include but are not limited to the following conditions: The Bidder agrees to terminate contract pricing, without penalty, in the event that the duly authorized representatives of the Rutherford County Board of Education determine at any time that the Bidder does not meet the specifications as outlined in this Invitation to Bid. Should at any time specifications or delivery terms not be met, the Rutherford County Board of Education reserves the right to revoke the bid award and award the bid to the next lowest priced, qualified bidder. Contact Information Bidders with questions relating to technical or product specifications should contact John McDaniel, Rutherford County School Technology Support Services, at Vendors with questions concerning bid procedures should contact Lynn Pater, Rutherford County Schools Purchasing Agent, at ext Bid Quote and Authorization Bids must be sealed and marked Bid #3046, due 2:00 P.M., January 14, 2014 and be submitted to the Rutherford County Board of Education, Attn: Lynn Pater, Purchasing Agent, 2240 Southpark Blvd., Murfreesboro, TN prior to bid deadline. Faxed bids will not be accepted. I have read all bid conditions, terms, and instructions and agree to all therein. I am duly authorized by my organization to submit the following bid. I submit the following bid: Technical Service Parts 2 of 4 1/14

4 Item Part IDE Hard drives 1 WD2500AAKX Western Digital 250 GB SATA Bid #3046 Tech. Parts and Supplies Description 2 WD1003FBYX Western Digital 1TB SATA *No Substitutions Allowed 3 WD3000FYYZ Western Digital 3 TB SATA *No Substitutions Allowed 4 SDSSDXP-120G Sandisk 120 GB Solid State Drive *No Substitutions Allowed 5 SDSSDXP-240G Sandisk 240 GB Solid State Drive *No Substitutions Allowed Bid Price Each or Pkg. of Digital Data Storage 6 SDCZ48-016G SanDisk Ultra USB 3.0 Flash Drive, 16GB 7 SDCZ48-032G SanDisk Ultra USB 3.0 Flash Drive, 32GB 8 SDCZ48-064G SanDisk Ultra USB 3.0 Flash Drive, 64GB Printers & Scanners 9 C11CC33201 Epson WorkForce WF-3520 All In One Inkjet 10 CM752A#B1H HP OfficeJet Pro 8100 Inkjet 11 35S5700 Lexmark MX310dn MFP Monochrome Laser 12 ADS-2000 Brother ImageCenter ADS B002 Canon CanoScan 5600F Flatbed Scanner Switches: Monitor, Mouse and Keyboard 14 F1DA108Z OmniView PRO3 USB & PS/2 KVM Switch 15 F1D OmniView Dual-Port KVM Cable, 6 feet, PS/2 16 F1D OmniView Dual-Port KVM Cable, 6 feet, USB 17 F1DC101H Belkin 19 LCD Rack Console Network Products 18 J9783A HP ProCurve Switch J9623A HP ProCurve Switch J9626A HP ProCurve Switch J9726A HP ProCurve Switch G 22 J9728A HP ProCurve Switch G 23 J9731A HP Port 10GbE SFP+ Module 24 J4858C HP ProCurve Gigabit-SX-LC Mini-GBIC 25 J9152A HP ProCurve 10G SFP+ LC LRM Transceiver 26 J9054B HP ProCurve 100-FX SFP-LC Transceiver 27 E-100BTX-FX-05-SC Transition Networks 100MB Fiber Transceiver Power Equipment 28 RM RM Liebert Islatrol RM Series Surge Protector 29 PER7 APC 7 outlet SurgeArrest Personal Bids for below equipment include inside delivery 30 PSA650MT3-120U Liebert PSA 650MT Battery Backup 31 GXT3-1000RT120 Liebert GXT3 1000VA Rack Mount Battery Backup 32 GXT3-5A48BATKIT Liebert GXT3 1000VA Battery Module 33 GXT3-6000RT208 w/ GTX3-144BATKIT Liebert GXT3 6kVA Rack Mount Battery Backup w/ Internal Battery Module 34 PD2-004 Liebert GXT3 6kVA Power Distribution Box 35 GXT3-144VBATT Liebert GXT3 6kVA External Battery Cabinet 36 GXT3-144BATKIT Liebert GXT3 6kVA Battery Module 37 GXT RT208 w/ (2) GTX3-288RTBKIT Liebert GXT3 10kVA Rack Mount Battery Backup w/ Internal Battery Module Technical Service Parts 3 of 4 1/14

5 Item Part Description Power Equipment Con t 38 PD2-105 Liebert GXT3 10kVA Power Distribution Box 39 GXT3-288RTVBATT Liebert GXT3 10kVA External Battery Cabinet 40 GXT3-288RTBKIT Liebert GXT3 10kVA Battery Module 41 RMKIT18-32 Liebert Fixed Rail Kit 42 IS-WEBCARD Liebert SNMP Web Card 43 MPH-NBR09AXXC30 Liebert MPH 20 Amp Managed Rack Mount PDU 44 MPH-NBV27AXXD30 Liebert MPH 30 Amp Managed Rack Mount PDU 45 F2811 Liebert DCF 42U 800mm Wide Cabinet, Black Liebert Ventilated Fixed Shelf, Black 47 SYBT2 APC Symmetra RM Battery Module 48 SYPM2KU APC Symmetra RM Power Module 49 RBC48 APC Smart-UPS 750 Battery Replacement 50 RBC43 APC Smart-UPS 2200/3000 2U RM Battery Replacement Bid Price Each or Pkg. of IBM Products 51 89P7942 IBM System Board for Model P4300 IBM Power Supply for Model X2837 Lenovo System Board for Model R2567 Lenovo Power Supply for Model C9120 Lenovo System Board for Model R2584 Lenovo Power Supply for Model R8260 Lenovo System Board for Model 8143, R2574 Lenovo Power Supply for Model 8143, H4658 Lenovo System Board for Model 9631, N3127 Lenovo Power Supply for Model N3109 Lenovo Power Supply for Model A9640 Lenovo Power Supply for Model C7177 Lenovo System Board for Model R4852 Lenovo System Board for Model A9701 Lenovo Power Supply for Model 6072, 9482, Y5125 Lenovo System Board for Model R8892 Lenovo System Board for Model Y0902 Lenovo System Board for ThinkCentre A70z Model Y8202 Lenovo System Board for ThinkCentre A70z Model T6474 Lenovo Power Supply for ThinkCentre A70z Wireless Keyboard/Mouse Combo 71 MFC Microsoft Wireless Desktop 3000 Company Name Person Submitting Mailing Address Phone Bid Date Fax Company Authorized Signature Address Technical Service Parts 4 of 4 1/14

Bid # Tech. Parts and Supplies

Bid # Tech. Parts and Supplies Hard Drives 2 3 4 5 6 Media WD600AAJ B WD2500AAK X WD003FBY X WD3000FYY Z SDSSDX- 20G SDSSDX- 240G 7 4089 8 593 Digital Data Storage 9 0 Video Cards SDCZ36-032G SDCZ36-064G ITSavvy JE Foss Digital 60 GB