Administrator Manual. Version 10

Transcription

1 Administrator Manual Version 10

2 Table of Contents Administrator Option Screen 3 Sales Screen 6 Search Sales for finding past sales 7 Pay Account for Paying outstanding accounts 10 Paid in or Out Petty Cash in out 11 End of Day Running end of day 12 End of Month Runs PDF format report 13 Accounts Utility Enter New Accounts etc 14 Go to Stock Item Enter all required Stock Fields 16 Go to Stock Report Allows to run Stock reports + Labels 28 Go to Sales Report Allows to run Sales Report 33 Go to Back Office Utility Change options on the system Consult AsterSystems before making Changes 34 Backup Database Backup and Restore Database - Setup Database and Printers 40 How to start astersystems pos 41 2

3 Main Opening Screen 3

4 Administrator Options Select Administrator 4

5 Administrator Screen Select Option Required or Press Clerk or Table to Enter Sales Mode 5

6 Sales Screen Sales Screen can vary depending on options selected ie Bar, Restaurant or as Scanning Screen as displayed Also with rear display fitted 6

7 Search Sales Screen Key in Receipt No or Scan Receipt Barcode or Press Search if no Receipt 7

8 Search Sales Screen no receipt 1. Select Date Range Start End Date 2. Run Report 3. Select Receipt to print Off 8

9 Search Sales Screen options 1. Press Print Receipt 2. or Edit 3. or Refund The Sale 9

10 Pay Accounts Screen 1. Press to Find A/c 2. then press Pay account 10

11 Paid In / Out Screen Enter amount and press Save 11

12 End of Day Screen 1. Read the Screen 2. and Press End of Day to print Totals 12

13 End of Month Screen 1. Select Start End Date 2. Then Run Report 3. Click USB Icon to save report to hard Drive 13

14 Accounts Utility Screen 1. Select New Account to create a new account 2. Reports section 3. Select required report and run 14

15 New Account Screen 1. Select New to Create a new account 2. Press Save when finished 15

16 Go To Stock Item Screen 1. Set up Departments 2. Set up Vat rate 3. Set up Stock Items 16

17 Change or Add Departments Screen Click New to create a new department read blue help menu for bar/restaurant or read green help menu for scanning 17

18 Change or Add Vate Rate Screen Enter Rate in required field and Save 18

19 Create or Change Stock Item Screen 1. Click New to enter a New procduct 2. enter in data into the 6 fields 3. Reference = plu no or barcode no 4. Name = Description of product 5. Barcode = scan barcode or enter plu no for bar mode 6. Department = allocate a departmen 7. Select Vat = vat 20 or zero option 8. Sell price + vat = what you sell it for 9. Press Save to save record 19

20 Create or Change Stock Item Options Enter Picture used for bar/restaurant ie picture of a pint of beer or a bag of chips etc 20

21 Create or Change Stock Item Options Add-On-In Order =KP commands Display Products in Order = arrange items on sales screen 21

22 Create or Change Stock Item Options Commands = special command for products Send KP Bar copies of commands for bar etc ie sending to kitchen Send-Retail copies of commands for retail ie buy on get one free 22

23 Add-On Step1 - Screen Click New to Enter New Title 23

24 Add On Step2 Screen Click New to Enter Header Click Save 24

25 Add-On Step3 Screen Click New to Enter Header Click Save 25

26 Add-On-Step4 Screen Click New to Enter Header Click Save 26

27 Allocate Add-on to stock item Screen 1. Select Add-On-In Order Screen 2. Then Select Add-on step3 Header 3. Click Save 27

28 Enter Stock In -Out Screen Enter Stock for items on Main Screen 1. Enter quantity 2. Press Item 3. Press Pay 28

29 Enter Stock In -Out Screen Enter Stock for Scanning items 1. Press New 2. Select Barcode and Scan Item 3. Enter amount in unit field 4. Press Save 29

30 Go to Stock Report Screen 1. Select Report To Run 2. Enter Start date End date 3. Then Run report 30

31 Product Labels Screen Run Report = Displays Report 31

32 Labels Shelf Edge Screen 32

33 Go to Sales- Report Screen 1. Select Sales Report 2. Run Report 33

34 Go to Back Office Utilities Screen Select required option 34

35 Enter Admin,Manager password Screen 1. Select Administrator 2. Press Password 3. Enter password 4. Press enter 5. Click Save 35

36 Change Admin etc option Screen Consult AsterSystems before changing options 36

37 Change AsterSystems Option Screen Consult AsterSystems before changing options 37

38 Change or Add Floors Screen Consult AsterSystems before changing floors 38

39 Change or Add Tables- Clerks Screen Consult AsterSystems before changing floors 39

40 Backup Database Screen Consult AsterSystems before changing floors DO NOT CHANGE WITHOUT BACKING UP DATA 40

41 How to start astersystems pos Version 10 41

42 Windows Start up Screen 42

43 Main Welcome Screen 43

44 Main Log on Screen - Press Sale 44

45 Enter Sale Screen 45

46 Process a Sale Step1 46

47 Process a Sale Step2 47

48 Process a Sale Step3 48

49 Process a Sale Step4 Open Item 49

50 Process a Sale Step5 Pay 50

51 Process a Sale Step6 Payment Screen 51

52 Process a Sale Step7 Change Screen 52

53 Exit Screen 53

54 Exit Screen 54

55 Close/Exit Program Press Close/Exit to leave program or Press Shutdown Windows to switch off PC 55

56 Bar Sales Screen Example of a Bar Screen layout 56

57 Restaurant Sales Screen Example of a Restaurant Screen layout sending to KP/Bar printers 57

58 Wide Screen Tablet Sales Screen Example of a Windows Wide Screen Tablet Layout 58

59 Bookings 59

60 AsterSystems Pos 9.99 Further Support Tel: