Raven Knob Scout Reservation Registration Portal

Transcription

1 Raven Knob Scout Reservation Registration Portal User Guide oy Scout Resident amp Edition

2 Table Of ontents 3 Logging Into The System 4 The Home Screen 5 The Profile Tab 6 Your Roster 7 Registering For n Event 10 Registering For Sessions 14 Making dditional Payments

3 Logging Into The System lick Lost Go to and enter the Username and Password you received with your Leader s Guide. If you have issues logging into the system, send an to the dmin Team at registration@ravenknob.com and someone will assist you as soon as possible. Login to be taken to your units Home Screen. Home Screen information will be covered on the next page. Password? Enter your address to get password information. When logging into your account the first time, please double check the information we have on file to make sure we have the correct information for your unit. MY LOGIN INFORMTION My Username: My Password: 3

4 The Home Screen D Event Registration D This Events & Facilities show up under this list. Events you are registered to show up under the old Header. In this example, this unit is registered for oy Scout Resident amp Week 1. In the future, when you register to use Raven Knob Facilities your reservations will show up under Facilities. If your unit does not have a Registration under the old Header for oy Scout Resident amp, registration@ravenknob.com and someone will assist you as soon as possible. Information shows up in the section. You can download the Leader s Guide for the event from this location. You will also see event contacts and location information for various events you register too in this section. Information shows up in this section. Once Unit Registration begins on February 15th, you will be able to add Youth/dult counts on this screen by changing your registration. More Registration information will come in upcoming sections of this manual. Once Unit Registration is complete, ampsite Information will appear here. is the Reports module. You can generate Invoices, participant rosters, show completed requirements (following camp), print blue cards, and your print class schedules after you register for camp. 4

5 The Profile Tab D Update Update D This This is your Unit Profile information. If any of the following information needs to be updated, please reach out to registration@ravenknob.com. Items that must be changed by the dmin Team include Unit Number, Unit Type, ouncil, District, and Sponsoring Organization. the Primary ontact information for your Unit here. Data we entered came from ScoutNet and my.ravenknob.com. Please update this information to the person who will be your primary camp contact and will complete your camp registration. the lternate ontact information for your Unit here. This could be for the Unit Leader if the leader is not completing camp registration or another dult Leader from the Unit. is the Username and Password information. You can change your username and password from the Defaults that were assigned. hanging Username is not advised but if changing is necessary, a green check mark indicates that Username is available to use. 5

6 Your Roster dding Make This is your Unit Roster information. You will see a Youth Roster and dult Roster. You can add and remove individuals from the Roster. If you are an Old Hickory ouncil troop, your roster should be pre-populated with information from ScoutNet. Out of ouncil units will need to add their Youth and dults. Your roster will stay in the system for future events. We will update Old Hickory ouncil troops information once a year prior to Summer amp registration. Unfortunately, we are not able to update the Roster Information yearly for Out of ouncil units. Youth or dults can be completed here. lick the + New button beside Youth Roster or dult Roster to add the appropriate individual. Items with a red * must be completed to save the individual. Requiring this information up front helps facilitate faster check-in and makes sure the information provided is disseminated to the appropriate area (i.e. Dining Hall, Health Lodge, Trading Post). sure to hit the Save button after adding an individual to save it to your Youth or dult Roster. 6

7 Registering For n Event To To register for an event, first click on the Event. In this example, we are going to be registering for oy Scout Resident amp Week 1. complete your Unit ount Registration, click the hange Registration button. This will be where you add Youth and dult counts for Summer amp. If you try to register before the Unit ount date, you will receive the following error. Please DO NOT contact the dmin Team. Please wait until the Unit ount registration date to begin entering information which is February 15th. 7

8 Registering For n Event continued Make eginning February 15th, you can update your Unit ount. dd the number of Youth and number of dults you are planning to add here. We are accepting Half-Week Leaders this year, so please add any Half-Week Leaders as well. sure to click Save to update your Unit ount information. Unit ount can be updated until three weeks prior to your week of camp. fter updating the Unit ount information, you will need to heckout to process the Unit ount information. You will need to pay the required registration fee at this time during the heckout process. 8

9 Registering For n Event continued Enter lick fter completing any changes, you MUST checkout to complete your registration. hanges will show up in your cart. Unit ount registration amounts will show up here. You can pay using redit ard or eheck. Paper checks will be accepted but is NOT recommended as it will slow down the processing of your registration and could cause you to lose requested merit badges once session registration begins. During session registration, once sessions reach capacity they will no longer be available. More information will come later about session registration. your payment information in the payment field. You will be able to select your payment information in this section. Submit My Order after entering your payment information. For other payment situations, contact registration@ravenknob.com. 9

10 Registering For Sessions To To register for sessions, first click on the Event on the Home screen. Then click the Event Registration tab. complete your session registrations, click the New Youth Registration button. This will be where you add Youth session registrations for Summer amp. If you try to register before the Session Registration date, you will receive the following error. Please DO NOT contact the dmin Team. Please wait until the Session Registration date to begin entering information which is March 15th. 10

11 Registering For Sessions continued Make eginning March 15th, you can begin session registration. lick the Participants Name and Participant Type. You will do these for each Scout registering for sessions. sure to click reate Registration to be taken to the screen where you will select the individual sessions. Double check the Scouts information. lick ontinue to Pick Options after all information has been selected. ny field with a * beside it is a required field and must be filled to continue. 11

12 Registering For Sessions continued Sessions To build a schedule, drag a session from vailable Options on the Right to urrent Schedule on the Left. The system will not allow overlap so sessions will disappear if they conflict with a session in the current schedule. that have Minimum ges and Fees are reflected beside the Session. If a Scout does not meet the minimum age requirement, they will not be allowed to select the session. Once schedule is built, click Save. lick New Youth Registration to continue session registration for each Scout attending camp. Once complete, click heckout. 12

13 Registering For Sessions continued Final In the cart, you will see all the session registrations for all Scouts. You can remove any registration by hitting the Red X beside the item that needs to be removed. Payment is not required until closer to camp. You do not need to pay any additional fee at this time. lick Submit My Order to process you session registrations. You can make changes up to three weeks out for your week of camp. During the three weeks prior to camp, changes must be made by the dmin Staff. You can a member of the dmin Team by ing registration@ravenknob.com. 13

14 Making dditional Payments To make additional payments, from the Home screen, click dd Payment and make your additional payment. You current balance is shown under the Payment Summary section on the Home screen. Once payment is entered, complete checkout from your art as outlined in earlier steps. 14